Copy of ESP Chapter 15 - Questions - Sheet1

Question 1

ffective Supervisory Practices

governments most important financial responsibility

Answer 1

annual budget

Question 2

ffective Supervisory Practices

what establishes plans and priorities for service

Answer 2

annual budget

Question 3

ffective Supervisory Practices

budget process takes __ to __ months

Answer 3

3 to 6

Question 4

ffective Supervisory Practices

budget serves 3 functions

Answer 4

control, management, planning

Question 5

ffective Supervisory Practices

response time is a __ __ - indicator used to track performance

Answer 5

performance measure

Question 6

ffective Supervisory Practices

budget reflects major __ and __ objectives set by elected officials

Answer 6

program and policy

Question 7

ffective Supervisory Practices

management uses budget to

Answer 7

manage and control

Question 8

ffective Supervisory Practices

__ gives you authority to operate

Answer 8

budget

Question 9

ffective Supervisory Practices

all gov’t has 2 separate budgets

Answer 9

operating and capital

Question 10

ffective Supervisory Practices

operating budget

Answer 10

revenue estimates and planned expenditures

Question 11

ffective Supervisory Practices

capital budget

Answer 11

revenue sources and planned expenditures for capital items

Question 12

ffective Supervisory Practices

capital items

Answer 12

more costly, nonrecurring, useful life longer than 1 yr

Question 13

ffective Supervisory Practices

line item budget has 2 expenditure categories

Answer 13

salaries and other expenses

Question 14

ffective Supervisory Practices

most traditional form of budgeting

Answer 14

line item budget

Question 15

ffective Supervisory Practices

budget widely used by smaller government

Answer 15

line item budget

Question 16

ffective Supervisory Practices

budget organized by major activities

Answer 16

program budget

Question 17

ffective Supervisory Practices

program budget focuses on __ rather than what gov’t is buying

Answer 17

what gov’t is trying to achieve by providing services

Question 18

ffective Supervisory Practices

__ budget used when have grant funded activities that cross department lines

Answer 18

program

Question 19

ffective Supervisory Practices

__ budget is organized according to work to be accomplished in each program and cost

Answer 19

performance budget

Question 20

ffective Supervisory Practices

__ budget is similar to program budget but lists costs for amount of work done

Answer 20

performance

Question 21

ffective Supervisory Practices

least common type of budget

Answer 21

zero based budget

Question 22

ffective Supervisory Practices

budget that ranks each service level and costs

Answer 22

zero based budget

Question 23

ffective Supervisory Practices

zero based budget negatives

Answer 23

staff and time commitment to prepare

Question 24

ffective Supervisory Practices

capital budget is drawn from

Answer 24

capital improvement plan

Question 25

ffective Supervisory Practices

is capital budget separate/included in operating budget

Answer 25

included as section of operating budget

Question 26

ffective Supervisory Practices

capital improvement plan

Answer 26

multiyear plan for purchasing and financing of major equipment/facilities

Question 27

ffective Supervisory Practices

how often is capital budget published

Answer 27

each year - explains spending for 1st year of CIP

Question 28

ffective Supervisory Practices

Capital Outlay

Answer 28

section in budget where capital items listed - if don’t have CIP

Question 29

ffective Supervisory Practices

what’s in budget document

Answer 29

budget message, revenue estimates, program expenditures, mission statements and goals

Question 30

ffective Supervisory Practices

revenue estimates - include info from __ preceding years for __

Answer 30

1-2 years, for trends

Question 31

ffective Supervisory Practices

who outlines standardized budget terms

Answer 31

Government Finance Officers Association

Question 32

ffective Supervisory Practices

budget planning starts when

Answer 32

5 months before beginning of fiscal year

Question 33

ffective Supervisory Practices

who defines broad goals and guiding principles for dept budget

Answer 33

government manager

Question 34

ffective Supervisory Practices

__ months before new fiscal year, departmental budget is submitted

Answer 34

4 months

Question 35

ffective Supervisory Practices

3 guidelines for preparing budget requests

Answer 35

keep simple, provide detail, separate capital from operating

Question 36

ffective Supervisory Practices

capital items are used more than __ yr, and usually __ or more years

Answer 36

1 yr, 3 yrs

Question 37

ffective Supervisory Practices

for capital items, you should differentiate between __ vs __

Answer 37

replacement vs new

Question 38

ffective Supervisory Practices

for new capital items, it should be related to __ or __ of service

Answer 38

new or expansion

Question 39

ffective Supervisory Practices

is preliminary budget balanced

Answer 39

no - expenditures usually exceed revenues

Question 40

ffective Supervisory Practices

after the __ __ __, the budget is sent to elected officias

Answer 40

internal budget review

Question 41

ffective Supervisory Practices

you receive a monthly or quarterly budget report, to help you…

Answer 41

monitor how much you spent so far

Question 42

ffective Supervisory Practices

budget is a tool used to__ __ __ how tax money is spent

Answer 42

control, manage, plan

Question 43

ffective Supervisory Practices

budget helps dept meet __ and __

Answer 43

goals and objectives

Question 44

ffective Supervisory Practices

use the budget process to…

Answer 44

highlight accomplishments of unit