Admin 22- Compensation and Benefits

Question 1

The City’s pay plan is based upon prevailing:

Answer 1

Wage rates, economic conditions and labor market influences.

Question 2

_______________________, administers the City’s pay plan and interprets the application of the plan to all problems not specifically covered by the City of Chattanooga Employee Information Guide.

Answer 2

The City Human Resources Director, under the direction of the Mayor

Question 3

All elements of the Department’s salary program are determined by consultation between the ________________________________wage and benefit surveys among other government agencies and the private sector conducted by the Human Resources Department or its agent.

Answer 3

Mayor, City Finance Officer, the Human Resources and the Chief of Police,

Question 4

The maximum amount of compensatory leave which may be accrued by sworn personnel is ______________ unless otherwise authorized in advance by the Chief of Police, the or an Assistant Chief.

Answer 4

Four hundred and eighty hours (480) hours

Question 5

A _______ may require an employee to use his earned compensatory leave at any time.

Answer 5

Supervisor

Question 6

It shall be the duty of the __________ of any such employee who is entitled to compensatory leave to
make certain that such leave is taken as soon as possible, except in situations where it would be
detrimental to the operation of the Department.

Answer 6

Supervisor

Question 7

An officer will initial an overtime form in the appropriate space if he or she elects to receive compensatory leave in lieu of extra pay. If the City agrees, the officer will receive compensatory leave at a rate of ___________the actual hours worked in excess of 80 hours during a two week
pay period.

Answer 7

One and one-half times

Question 8

Non-exempt Sworn employees whose work hours exceed ________________________ shall have their hourly rate calculated solely on the maximum hours allowed for a scheduled two-week work period.

Answer 8

80 hours during a 2 week pay period

Question 9

Paid leave used during this period shall not affect overtime calculations. This hourly rate shall be the base rate and shall be multiplied by ______ to calculate overtime pay.

Answer 9

1.5

Question 10

Non-exempt civilian employees shall receive overtime pay for all hours worked in excess of their
normally scheduled ________hour work week.

Answer 10

Forty (40)

Question 11

Part-time personnel shall be paid overtime for all hours worked in excess of the maximum allowable hours in a workweek ________.

Answer 11

(40 hours)

Question 12

All sworn officers of the department shall receive a uniform and equipment allowance annually, paid in _______ of each year.

Answer 12

July

Question 13

It is the responsibility of the__________to monitor hours and cost of overtime paid by the Chattanooga Police Department.

Answer 13

Personnel Assistant

Question 14

Overtime expenditures are charged by an employee’s permanent assignment cost center unless the
employee _______________________________

Answer 14

Works an activity out of his assigned duties, in which case both supervisors must approve a cost
override to charge the overtime cost to the benefited division.

Question 15

Overtime expenditures that are made in conjunction with an authorized grant activity are tracked by the
Grants Specialist. On a quarterly basis, the programmatic cost will be transferred from the:

Answer 15

Division’s cost center to the organization number of the specific grant program where the overtime was authorized.

Question 16

The following information is required for the overtime form to be processed for payment:

Answer 16

a. Employee name;
b. Employee number and/or badge number (if applicable);
c. Time arrived and time departed;
d. Permanent assignment;
e. Normal watch hours;
f. Total time claimed for overtime pay;
g. Cause of overtime must be specified;
h. Court appeared in (if applicable), presiding Judge and Court officer; and
i. Whether the employee elects to receive compensatory leave in lieu of overtime pay.

Question 17

In cases of personal illness or a non-job-related injury, an employee shall notify his/her supervisor no less than _______ prior to the commencement of his/her shift.

Answer 17

Fifteen (15) minutes

Question 18

A doctor’s statement clearing the employee to return to work shall be required for all major illnesses, injuries,
surgery or prolonged absences beyond __________

Answer 18

Five (5) working days.

Question 19

Paid Time Off shall be earned by an employee who is:

Answer 19

On a leave of absence with pay, but shall not be

earned by an employee who is on leave without pay.

Question 20

Paid Time Off request for more than__________consecutive working days must be approved in advance
by the Chief of Police.

Answer 20

25

Question 21

Personnel shall provide _______________ notice to their supervisor of their intention to take Paid Time Off except in the case of a verified emergency or death in the immediate family.

Answer 21

Twenty-four hours’

Question 22

Paid Time Off shall be earned by an employee during any accrual period while on an approved injured-
on-duty leave __________.

Answer 22

With pay

Question 23

If, in the opinion of the supervisor, an employee is physically and/or psychologically ill he/she may require the employee to submit to an examination by a physician at the expense of the City.

Answer 23

Compulsory Leave

Question 24

If the report of the medical examination indicates the employee is unable to perform effectively, the employee may be required to take leave ________ as is medically determined sufficient to restore him/her to normal health.

Answer 24

Without pay

Question 25

Leave With Pay – Any member of the department, when deemed necessary by the Chief of Police, may be placed on administrative leave with pay. Such incidents shall include, but not be limited to, the following:

Answer 25

a. Officer involved shooting; or

b. Internal investigation of employee.

Question 26

The total period of Leave Without Pay from City employment cannot exceed__________ in a consecutive twelve (12) months period, unless qualified for additional leave under State of Federal law.

Answer 26

Twenty-six (26) weeks

Question 27

Such compensation shall not be paid for a period exceeding ______________ Additional military leave without pay beyond ___________ may be granted at the discretion of the Chief of Police.

Answer 27

Twenty (20) working days in any one (1) calendar year.

Twenty (20) days

Question 28

Prior to departing for military leave greater than 90 days, an employee shall be issued an out-processing checklist from the Training Division or the employee’s supervisor. [22.1.9c] At a minimum, the checklist will include:

Answer 28

1. Provide a copy of the military order including the departure date and duration for the
   personnel file of employee.
2. Provide employee a CPD point of contact while the employee is away. [22.1.9a]
3. Notify the City Human Resources Department.. [22.1.9b]
   4 List of equipment to be stored and the location of CPD equipment while employee is deployed.
   [22.1.9d]
4. Complete the Military Leave Notice Form
5. Contact the Employee Benefits Office or benefits@chattanooga.gov regarding benefits needs
6. Exit interview with the Chief of Police or his designee. [22.1.9c]

Question 29

Prior to returning to work, the employee shall be issued an in-processing checklist from Training Division or the employee’s supervisor. [22.1.9e]At a minimum, the checklist will include:

Answer 29

1. Provide a copy of the military discharge/release (Form DD-214).
2. Re-issue of equipment if applicable.
3. Interview with Chief of Police or his designee. [22.1.9e]
4. Notify the Human Resources Department of the employee’s return.
5. Initial and/or refresher training, weapons requalification and other steps for reintegration, as appropriate. [22.1.9f]
   i. Any employee returning from military leave shall submit to his/her supervisor proof of the number of days spent on duty and compensation received.

Question 30

Leave with pay for court attendance shall not be granted when the employee is the?

Answer 30

Plaintiff or defendant in personal litigation unless the litigation is the result of an act performed as a part of official duties.

Question 31

The Family Medical Leave Act (FMLA) requires employers to provide up to ____________ of unpaid, job protected leave to “eligible” employee for certain family and medical reasons.

Answer 31

Twelve (12) work-weeks

Question 32

Any employee who has been employed for at least ________________
to take leave for medical reasons, such as a serious health condition that makes the employee unable to perform essential functions of their job, the birth or adoption of a child, the care of a child, spouse or parent who has a serious health condition.

Answer 32

Twelve (12) months as a full-time employee or who has at least 1,250 hours of service during the previous twelve (12) month period shall be eligible

Question 33

Any employee requesting leave due to pregnancy and childbirth may be granted up to ____________.

Answer 33

Four (4) months leave

Question 34

Intermittent FMLA leave is permissible as supported by a doctor’s statement that such leave is?

Answer 34

Medically necessary. Advanced notice of intermittent leave may be required (i.e., dialysisappointments are known in advance).

Question 35

When approved, employees are required to immediately provide the details of approval of FMLA leave to the?

Answer 35

Safety Specialist as well as to their supervisor.

Question 36

Any employee returning to work from an extended leave as a result of a serious injury or illness, extended absence, or from any other health-related circumstance that may call to question their ability
to perform the essential functions of the job in a safe and effective manner, must?

Answer 36

Provide a medical release to return to work to the department designee.

Question 37

Employees on FMLA leave are prohibited from?

Answer 37

Engaging in or performing work outside of regular duties.

Question 38

Leave with pay may be granted by the Chief of Police for the purpose of continuing education or special training in courses which are directly related to work performed. Such leave shall be for a period equivalent to the period of attendance and reasonable travel time to and from the educational institution. Leave for more than ______ days shall be approved by the Mayor except when an employee is attending the Federal Bureau of Investigation National Academy.

Answer 38

Thirty (30)

Question 39

The City’s Tuition Assistance Program provides benefits to an employee who attends a City-approved, accredited college or university. The plan provides for reimbursement of _________ up to a maximum of $1000 per year where the employee has maintained a grade of _____.
Courses taken must be directly or reasonably related to the employee’s present job or to a position into which the employee reasonably could progress.

Answer 39

Tuition and Registration fees

C

Question 40

No more than sixty ____of Paid Time Off will be purchased from any employee during his/her employment with the City

Answer 40

(60) days

Question 41

The City will pay to the employee _______ of the employee’s daily salary for each day of Paid Time Off sold back to the City by the employee;

Answer 41

70%

Question 42

The City will not purchase any days which would lower the employee’s total accumulated Paid Time Off below _____

Answer 42

30 Days

Question 43

The employee receiving the transfer of Paid Time Off shall have suffered a______________likely to require absence from duty for a prolonged period of time and to result in a substantial loss of income.

Answer 43

“personal emergency,” defined as a medical or family emergency or other hardship

Question 44

The employee desiring to receive benefits shall complete and submit the Request to Receive Leave Donation Form to the?

Answer 44

Chief of Police or his designee for approval.

Question 45

The length of the “personal emergency,” for purposes of continued participation, shall not exceed?

Answer 45

1 year

Question 46

Employees must be on ____________ to be eligible to receive donated leave.

Answer 46

Continuous leave

Question 47

The donated leave will be credited to the recipient in the dollar value equivalent based on the?

Answer 47

Donor’s rate of pay

Question 48

In order to donate accrued Paid Time Off, an employee must have a minimum balance of ____________________ after making the donation (or three-hundred and sixty (360) hours for sworn Fire
personnel). Employees may not donate more than _______________ of leave in a given leave year.

Answer 48

Two-hundred and forty (240) hours

One-hundred and sixty (160) hours

Question 49

An eligible recipient may receive no more than _______ of donated leave in a ________ period.

Answer 49

6 months

3 year

Question 50

Upon the death of any full-time employee of the department, the designated beneficiary of the deceased shall be paid by the City’s insurance coverage for its employees the equivalent of?

Answer 50

One year’s salary of the deceased, but not to exceed $50,000.00.

Question 51

Any employee sustaining a job-related injury, disability or incapacitating condition shall be paid his/her salary for such period of incapacity, not to exceed?

Answer 51

Six (6) months

Question 52

When an employee sustains an injury, disability or condition, an incident report shall be prepared and filed within _______. Copies shall be provided to the Safety Coordinator, City Finance Officer and the City Attorney unless the employee is hospitalized. (See Appendix II, Injury on Duty Program)

Answer 52

One (1) working day

Question 53

If any civilian employee of the City dies as a result of job-related injuries sustained in the course of his or her employment, there shall be paid to his or her spouse, or dependents if there is no spouse, the sum of?

Answer 53

Four thousand dollars ($4,000.00).

Question 54

Under the provisions of the Tennessee Governmental Tort Liability Act (the “TGTLA”), T.C.A. §29-20-101, et seq., the City is generally responsible for the negligent acts of its employees, and City employees are generally immune from liability for?

Answer 54

Negligent acts unless an act is willful, malicious, criminal , or performed for personal financial gain.

Question 55

City employees can also be held personally liable for violations of________ which are protected by the United States Constitution and 42 U.S.C. §§ 1983, 1985, and 1988..

Answer 55

Citizens’ civil rights