31 - Conduct & Discipline Flashcards
Fairfax County code of ethics is supported by how many core principles?
6
What are the 3 types of disciplines given under this policy?
Informal Warning, Formal Warning, and Formal Disciplinary Actions
Under formal disciplinary actions what are the 3 possible discipline given?
Suspensions, dismissals, and disciplinary demotions
When an advance letter is given disciplinary action must be no sooner than?
10 Business Days
When an advanced letter is received by the employee its their right to respond in how many business days from the letter?
5
Employees that are on probation must complete how many months of probation before being covered under the rules of progressive discipline?
12
Under leave and attendance employees are prohibited from all of the following except?
Comply with rules and regulations governing hours of work, absences, use of leave
Under protection and proper use of county data, property, funds and records employees are prohibited from all of the following except?
Use public property, resources, and finds in accordance with established procedures
Under the outside employment/conflict of interest/political activates of employees are prohibited from all of the following except?
Disqualify themselves in any decision where a conflict of interest may be presumed to exist
What are the six core principles supported by the code of ethics?
Honesty, public service, respect, responsibility, stewardship, trust
When driving county vehicles employees are expected to do all except?
Knowingly operating a vehicle on county business without a valid operators license
What is needed to investigate alleged employee offenses?
Time, place, events, and circumstances
Written reprimands letter will have the following except?
Maintain an informal record of the discussion with the employees knowledge of such a record
Suspension needs the following except?
Allow the employee an opportunity to explain and weigh the explanation
Employees are expected to do the following except?
Bring a gun either concealed or displayed to work or onto county premises unless specifically authorized
Informal warnings are?
Oral warnings such actions are excluded under the grievance procedure
Formal warnings are?
written reprimands
Employees are prohibited to do the following except?
Exercise courtesy, respect and tact when dealing with follow employees
In regards to the code of ethics what is Trust?
Building a regard for one another trough teamwork and open communition
In regards to the code of ethics what is public service?
ensureing all actions taken and decision made are in the best interest of the general public
Employees who feel they have not been treated in a fair and equitable manner can pursue grievances following the procedure outlined in what chapter?
Chapter 17
What actions are excluded under the grievance procedure?
Oral warnings
Who will make the final decision on issuance of formal disciplinary actions of suspension, dismissal, or discplinary demotions?
Department Heads
What determines the severity of the disciplinary action?
The severity of the misconduct
When administering an Oral reprimand or warning, what shall the supervisor do?
Maintain an informal record of the discussion
In instances of progressive discipline, a written reprimand letter will contain what?
Previous offenses
Who shall a supervisor consult with when suspensions are being contemplated?
Human resources director
When receiving an advanced letter notice, the employee has the right to reply within how many days of receiving the letter?
5 days
Which of the following is not a circumstances in which an employee may be placed on adminstrative leave prior to an advance notice letter?
Employee failed to report to the work location on time
What type of employee is not covered under the rules of progressive discipline?
Probationary
All employees are required to observe what two documents?
Code of Ethics, Standards of Conduct
When operating county vehicles, eomployees are expected to follow what?
Federal, state, and local driving laws
When should you report suspension or revocation of driving privileges?
Immediately
Who shall you report suspension or revocation of driving privileges to?
Supervisor
When performing County business in a privately owned vehicle, you are expected to follow what?
State and local driving laws
When you do not have a valid operators license, what are you prohibited from doing?
Operating a vehicle on county business
When shall you report workplace violence?
Immediately
Who shall you report workplace violence to?
Supervisor
When an employee pursues outside employment they are prohibited from what?
Having a personal interest in any contract with the county
Which of the following is not one of the six core principles the Code of Ethics is supported by?
Community focused
What is the purpose of Chapter 16?
To establish standards of conduct for County employees.
What status of employee is not protected by the rules of progressive discipline?
Probationary Employees
What documents must include a statement of charges, type of disciplinary action, previous offenses, effective date of disciplinary action, employees right to grievence, and a statement that the proposed action will become a permanent part of their personnel file?
Advance Notice Letter
Employees have the right to reply within how many days upon receipt of an Advance Notice Letter?
Five business days
Which employees are expected to adhere to the Standards of Conduct?
All employees, regardless of grade, title or length of county service
Which actions are excluded under the grievence procedure?
Oral Warnings
Which core principle states that you should, “Treat all individuals with dignity; be fair and impartial; affirm the value of diversity in the workplace and in Fairfax County; appricate the uniqueness of each individual; create a work environment that enables all individuals to perform to the best of thier abilities.
Respect
What are the two types of defined warnings?
Informal and Formal
When must disciplinary action be taken?
When warranted to promote the efficiancy of the Fairfax County Service
How does the Code of Ethics define Stewardship?
Exercise financial discpline with assets and resources; make accurate, clear and timely disclosures to the public; maintain accurate and complete records; demonstrate commitment to protecting entrusted resources
Who will make the final decision on issuance of formal disciplinary actions of suspension, dismissal, or disciplinary demotions?
Department Heads
What are employees prohibited from regarding operating a county vehicle?
Knowingly operating a vehicle on county business without a valid operator’s license.
In regard to Conflict of Interst, what are employees expected to do?
Disqualify themselves in any decision where a conflict of interest may be presumed to exist
Fairfax County Code of Ethics is intended to do what?
Inspire a superior level of conduct, sensitivity and sound judgement for all employess
What is the County policy for Department Heads?
Ensure that all department heads and supervisors treat and discipline employees under their respoective jursidictions in a fair and equitable manner
Employees who feel they have not been treated in a fair and equitable manner have a right to present their grievences following the procedures outlined in what chapter?
17
Which is defined as an “Informal Warning?”
Oral Warning
Which is defined as a “Formal Warning?”
Written Reprimands
Who will the Department heads consults with where disciplinary action involving loss of pay is contemplated?
Human Resources Director
In regard to Personal Behavior and Conduct, what are employees expected to do?
Demonstrate professionalism and support the county’s commitment to excellent customer service at all times
Who must remain aware of status of operator license and report any suspensions?
employee
what laws must county vehicles be in accordance with to operate?
federal, state and local driving laws
When do you report workplace violence to your supervisor?
immediately
What are the six core principles for code of ethics?
honesty, public service, respect, responsibilty, stewardship, trust
During an oral reprimand, who has an oppurtunity to explain and weigh the explanation?
employee
What is one fraction of a oral reprimand?
advise the employee of specific infraction of rule or breach of conduct (in private)
What are 3 types of formal disciplinary actions?
suspensions, dismissals, disciplinary demotions
Who gives supervisors information and guidance on standards of conduct and effective use of progressive discipline?
human resources director and staff
Who informs employees of rules governing conduct and discipline as well as other workplace rules?
dept heads and supervisors
When does an employee need to cnduct him/herself in a manner that will reflect credit on county goverment and respective dept?
Both on and off work
What are 3 types of diciplines county employees can get?
informal warning, formal warning, formal disciplinary actions
What disciplinary actions are excluded under the grievance procedure?
oral warnings
When is administrative leave appropriate prior to compliance with advance notice letter?
Believe an employee is guilty of a crime and active duty can damage the county
What is the policy of chapter 16 conduct and discipline for county employees?
ensure all county employees observe code of ethics and standard prescribed
What is the purpose and scoe of chapter 16 conduct and discipline?
establish the standard of conduct, prescribe procedures for warning and progressive discipline for county employees
What are 3 things employees can’t do for attendance at work?
fail to report to work, leave without permission, arrive late consistently
What is the most severe type of disciplinary action?
Dismissal
How many days does an employee have to reply to an advance notice letter?
5 business days
What is the next diciplinary actions after a written reprimand?
suspensions
what is seperate and apart disciplinary actions that a dept head can initiate?
non job performance demotion
When will disciplinary action be taken on an employee?
When warrented to promote the efficiency of Fairfax County
What is the third step in the disciplinary action process?
Suspension
If an employee willyfully violates or fails to comply with the requirements imposed by the Standards of Conduct, what is a result they could see?
Disciplinary demotion
How many days does an employee have to reply to an Advance Notice Letter?
5 days
If there is reasonable cause to believe that an employee is guilty of a crime that a prison sentence can be imposed, what can the county do?
Place the employee on admin leave
Employees are not covered by the rules of progressive discipline until they have completed what?
A 12 month probationary period
Which of the following is not a core principle that form the ethical foundation of Fairfax County?
Accountability
Which of the following is not a core principle that form the ethical foundation of Fairfax County?
Social Justice
What is the core principle that ensures all actions taken and decisions made are in the best interest of the citizens of Fairfax County?
Public Service
When can an employee accept a gift for preforming an official job related act?
Never
Which of the following is not a formal disciplinary action?
Oral Reprimand
Which of the following is an informal warning?
Oral Reprimand
Which of the following is a formal warning?
Written Reprimand
When a supervisor advises the employee of their infraction and allows them to explain the situation, then maintain an informal record of the discussion, this is what step of discipline?
Oral Warning
When a supervisor determines that an offense is of such a nature that a record should be placed in an employee;s personnel file, what step of discipline is this?
Written Reprimand
What will occur if a department head dertermines that an employee is unsuited for employment in Fairfax County?
Dismissal
When disciplinary action is necessary the department head may enter in to what with the employee?
Employee Assistance Program Disciplinary Diversion Agreement
What does not belong in an Advance Notice Letter?
Hire date
If an employee’s drivers license expires, who is responsible for reporting it to the county?
The employee
Which of the following describes the core principle of stewardship?
Maintain accurate and complete records
All of the following are part of the six core principles except:
Environment
Which statement is most accurate about one of the core principles Public Service?
Ensure all actions and decisions made are in the best interest of the general public
Build regard for one another through teamwork and open comunication is part of which of the six core principles?
Trust
Based on the six core principles, which one talks about demonstrating commitment to protecting entrusted resources?
Stewardship
Which actions are excluded under the grievance procedure?
Oral warnings
Written warning falls under what category?
Formal warnings
All of the following are formal disciplinary actions except:
Written Reprimand
Under the conduct and discipline regulation, each employee will observe the standard of conduct, code of ethics and what else?
Workplace rules
Who consults with human resources director if necessary where disciplinary action involving loss of pay is contemplated?
Department heads and supervisors
What information will human resources director provide to supervisors?
Standards of conduct
What type of reprimand advises the employee of a specific infraction of the rule or breach of conduct and the date it occurrred?
Oral warnings
Statement of charges in sufficient detail to enable the employee to understand fully the violation is part of what type of warning?
Written Reprimand
What happens when an employee willfully violates or fails to comply with the requirements imposed by the Standard of Conduct?
A department head may initiate a non-job performance demotion
When does a department head may enter into an Employee Assistance Program Disciplinary Diversion?
Disciplinary action is necessary
All of the following are part of the Advice Notice Letter except:
Allow employee to explain
When is Administrative Leave appropriate per Advance Notice Letter Provisions?
An employee is guilty of a crime
Employees are prohibited from this except:
Not demonstrate unprofessionalism
Per Adendum 1 Chapte 16, how many standard of conduct are there?
6
Comply with a proper order of an authorized supervisor is part of which standard of conduct?
Personal behavior and conduct
Bringing a gun either concealed or displayed to work or onto county premises falls under what standard of conduct?
Safety
It shall be the policy of the County to ensure that all department heads and supervisors treat and discipline employees under their respective jurisdictions in a __ and __ manner.
fair; equitable
What actions are excluded under the grievance procedure from being greived?
Informal/Oral Warnings
Each employee will observe all the following with the exception of:
the Honesty and Integrity agreement
Each employee will Conduct him/herself, both on and off the job, in a manner, which will reflect credit
on
the County government, and respective departments.
Who is responsible to inform employees of rules governing conduct and discipline as well as other workplace rules and special requirements?
Department heads and supervisors
Who must supervisors consult with if disciplinary action involving loss of pay is contemplated?
Human Resources Director
Who will evaluate management practices in the administration of discipline and compliance with standards of conduct?
Human Resources Director
The severity of the disciplinary action will be determined by the severity of the misconduct and what else?
a review of the employee’s work record
