PMBOK 6 - Change Control Process Flashcards
What is is the process of reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating the decisions?
Integrated Change Control
What are the outputs of the Integrated Change Control process?
- Approved change requests
- Project management plan updates (any component)
- Project documents updated (change log)
Who is responsible to perform the Integrated Change Control process?
project manager
Change requests can impact….?
- Project scope and/or product scope
- any project management plan component
- any project document
Changes can be requested by
any stakeholder involved with the project
When are changes NOT required to b formally controlled?
before baselines are established
A formally chartered group responsible for reviewing, evaluating, approving, deferring, or rejecting changes to the project and for recording and communicating such decisions is called?
change control board (CCB)
Every documented change request needs to be either approved, deferred, or rejected by a responsible individual, where is this individual identified?
in the project management plan or by organizational procedures
What provides the direction for managing the change control process and documents the roles and responsibilities of the change control board (CCB)?
Change Management Plan
What describes the configurable items of the project and identifies the items that will be recorded and updated so that the product of the project remains consistent and operable?
configuration management plan
What provides the project and product definition?
scope baseline
What is used to assess the impact of the changes in the project schedule?
schedule baseline
What is used to assess the impact of the changes to the project cost?
cost baseline
What indicates how the duration, cost, and resources estimates were derived and can be used to calculate the impact of the change in time, budget, and resources?
basis of estimates
What helps assess the impact of the change on the project scope?
requirements traceability matrix
What presents information on sources of overall and individual project risks involved by the change requested?
risk report
Work performance reports of particular interest to the Perform Integrated Change Control process include?
- Resource availability
- Schedule and cost data
- Earned value reports
- Burnup or burndown charts
What decisions are usually made by
the project manager?
When only performance against the baseline is affected
What processes produce change requests as an outputs?
- Corrective action
- Preventative action
- Defect repairs
- Updates to formally controlled documents
- Deliverables to reflect modified or additional ideas or content
What changes should be approved by the CCB (if it exists) and by the customer or sponsor, unless they are part of the CCB?
Change requests that have an impact on the project baselines
Change requests that have an impact on the project baselines should normally include?
- information about the cost of implementing the change
- modifications in the scheduled dates
- resource requirements
- risks
The enterprise environmental factors that can influence the Perform Integrated Change Control process include but are not limited to:
L, G/I, R, OGF, CP
- Legal restrictions - coutry or local regulations
- Government or industry standards - quality, safety, product
- Regulatory requirements and/or constraints
- Organizational governance framework
- Contracting and purchasing contraints
constraint vs restraint
Constraint refers to a limitation or restriction, while restraint refers to the act of holding back or controlling oneself or others.
The organizational process assets that can influence the Perform Integrated Change Control process include but are not limited to:
CCP, A, CM
- Change control procedures -steps by which organizational standards, policies, plans, procedures, or any project documents will be modified, and how any changes will be approved and validated
- Procedure for approving and issuing change authorizations
- Configuration management knowledge base - baselines of all official organizational standards, policies, procedures and any project documents
Expertise should be considered from individuals or groups with specialized knowledge of or training in the following topics:
T, LR, LP, CM, RM
- Technical knowledge - industry, focus area of project
- Legislation and regulations
- Legal and procurement
- Configuration management
- Risk management
……. is focused on the specification of both the deliverables and the processes, while …… is focused on identifying, documenting, and approving or rejecting changes to the project documents, deliverables, or baselines.
Configuration control
change control
Change Control Tools should support the following Configuration Management activities:
- Identify configuration item
- Record and report configuration item status
- Perform configuration item verification and audit
What tool provides the basis for which the product configuration is defined and verified, products and documents are labeled, changes are managed, and accountability is maintained?
Identify configuration item
What tool ensures that the composition of a project’s configuration items is correct and that corresponding changes are registered, assessed, approved, tracked, and correctly implemented.
Perform configuration item verification and audit
This ensures that the functional requirements defined in the configuration documentation are met.
What Change Control Tools should support the following Change Management activities?
- Identify changes
- Document changes
- Decide o changes
- Track changes
What change management activity includes communicating final restults to stakeholders?
Track changes
What Data Analysis techniques can be used for change control include but are not limited to:
- Alternatives analysis
- Cost-benefit analysis
What data analysis technique is used to assess the requested changes and decide which are accepted, rejected, or need to be modified to be finally accepted?
Alternatives analysis
What data analysis technique is used to determine if the requested change is
worth its associated cost?
Cost-benefit analysis
Decision-making techniques that can be used for this process include but are not limited to:
V, A, M
- Voting
- Autocratic decision making
- Multicriteria decision analysis
1.
What decision making technique uses a decision matrix to provide a systematic analytical approach to evaluate the requested changes according to a set of predefined criteria?
Multicriteria decision analysis
What is an essential part of a change control meeting?
Assessing the impact of changes on time, cost, resources or risk
Other possible topics are:
* communicating the decision to the request owner or group
* configuration management activities
The roles and responsibilities of the change control board is clearly defined and agreed upon by the appropriate stakeholders and are documented in ……..?
change management plan
Outputs of the change control process include:
- Approved change requests
- Project management plan updates
- Project document updates (any document but usually at least the change log)
Approved change requests are implemented through the …. process?
Direct and Manage Project Work (Execute)
Why is it important to communicate change to stakeholders?
U, C, C, S, QA, I
- Reduce uncertainty
- Ensure commitment from leaders
- Provide communication requirements
- Target stakeholder support
- Capture and publish questions and answers
- Provide decision-making stakeholders with adequate information.
