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HJ - PMBOK 7th Edition > PMBOK 6 - Change Control Process > Flashcards

PMBOK 6 - Change Control Process Flashcards

1
Q

What is is the process of reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating the decisions?

A

Integrated Change Control

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2
Q

What are the outputs of the Integrated Change Control process?

A
  • Approved change requests
  • Project management plan updates (any component)
  • Project documents updated (change log)
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3
Q

Who is responsible to perform the Integrated Change Control process?

A

project manager

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4
Q

Change requests can impact….?

A
  • Project scope and/or product scope
  • any project management plan component
  • any project document
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5
Q

Changes can be requested by

A

any stakeholder involved with the project

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6
Q

When are changes NOT required to b formally controlled?

A

before baselines are established

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7
Q

A formally chartered group responsible for reviewing, evaluating, approving, deferring, or rejecting changes to the project and for recording and communicating such decisions is called?

A

change control board (CCB)

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8
Q

Every documented change request needs to be either approved, deferred, or rejected by a responsible individual, where is this individual identified?

A

in the project management plan or by organizational procedures

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9
Q

What provides the direction for managing the change control process and documents the roles and responsibilities of the change control board (CCB)?

A

Change Management Plan

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10
Q
A
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11
Q

What describes the configurable items of the project and identifies the items that will be recorded and updated so that the product of the project remains consistent and operable?

A

configuration management plan

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12
Q

What provides the project and product definition?

A

scope baseline

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13
Q

What is used to assess the impact of the changes in the project schedule?

A

schedule baseline

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14
Q

What is used to assess the impact of the changes to the project cost?

A

cost baseline

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15
Q

What indicates how the duration, cost, and resources estimates were derived and can be used to calculate the impact of the change in time, budget, and resources?

A

basis of estimates

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16
Q

What helps assess the impact of the change on the project scope?

A

requirements traceability matrix

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17
Q

What presents information on sources of overall and individual project risks involved by the change requested?

A

risk report

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18
Q
A
19
Q

Work performance reports of particular interest to the Perform Integrated Change Control process include?

A
  • Resource availability
  • Schedule and cost data
  • Earned value reports
  • Burnup or burndown charts
20
Q

What decisions are usually made by
the project manager?

A

When only performance against the baseline is affected

21
Q

What processes produce change requests as an outputs?

A
  • Corrective action
  • Preventative action
  • Defect repairs
  • Updates to formally controlled documents
  • Deliverables to reflect modified or additional ideas or content
22
Q

What changes should be approved by the CCB (if it exists) and by the customer or sponsor, unless they are part of the CCB?

A

Change requests that have an impact on the project baselines

23
Q

Change requests that have an impact on the project baselines should normally include?

A
  • information about the cost of implementing the change
  • modifications in the scheduled dates
  • resource requirements
  • risks
24
Q

The enterprise environmental factors that can influence the Perform Integrated Change Control process include but are not limited to:

L, G/I, R, OGF, CP

A
  • Legal restrictions - coutry or local regulations
  • Government or industry standards - quality, safety, product
  • Regulatory requirements and/or constraints
  • Organizational governance framework
  • Contracting and purchasing contraints
25
Q

constraint vs restraint

A

Constraint refers to a limitation or restriction, while restraint refers to the act of holding back or controlling oneself or others.

26
Q

The organizational process assets that can influence the Perform Integrated Change Control process include but are not limited to:

CCP, A, CM

A
  • Change control procedures -steps by which organizational standards, policies, plans, procedures, or any project documents will be modified, and how any changes will be approved and validated
  • Procedure for approving and issuing change authorizations
  • Configuration management knowledge base - baselines of all official organizational standards, policies, procedures and any project documents
27
Q

Expertise should be considered from individuals or groups with specialized knowledge of or training in the following topics:

T, LR, LP, CM, RM

A
  • Technical knowledge - industry, focus area of project
  • Legislation and regulations
  • Legal and procurement
  • Configuration management
  • Risk management
28
Q

……. is focused on the specification of both the deliverables and the processes, while …… is focused on identifying, documenting, and approving or rejecting changes to the project documents, deliverables, or baselines.

A

Configuration control
change control

29
Q

Change Control Tools should support the following Configuration Management activities:

A
  • Identify configuration item
  • Record and report configuration item status
  • Perform configuration item verification and audit
30
Q

What tool provides the basis for which the product configuration is defined and verified, products and documents are labeled, changes are managed, and accountability is maintained?

A

Identify configuration item

31
Q

What tool ensures that the composition of a project’s configuration items is correct and that corresponding changes are registered, assessed, approved, tracked, and correctly implemented.

A

Perform configuration item verification and audit

This ensures that the functional requirements defined in the configuration documentation are met.

32
Q

What Change Control Tools should support the following Change Management activities?

A
  • Identify changes
  • Document changes
  • Decide o changes
  • Track changes
33
Q

What change management activity includes communicating final restults to stakeholders?

A

Track changes

34
Q

What Data Analysis techniques can be used for change control include but are not limited to:

A
  • Alternatives analysis
  • Cost-benefit analysis
35
Q

What data analysis technique is used to assess the requested changes and decide which are accepted, rejected, or need to be modified to be finally accepted?

A

Alternatives analysis

36
Q

What data analysis technique is used to determine if the requested change is
worth its associated cost?

A

Cost-benefit analysis

37
Q

Decision-making techniques that can be used for this process include but are not limited to:

V, A, M

A
  • Voting
  • Autocratic decision making
  • Multicriteria decision analysis
38
Q
A
39
Q

1.

What decision making technique uses a decision matrix to provide a systematic analytical approach to evaluate the requested changes according to a set of predefined criteria?

A

Multicriteria decision analysis

40
Q

What is an essential part of a change control meeting?

A

Assessing the impact of changes on time, cost, resources or risk

Other possible topics are:
* communicating the decision to the request owner or group
* configuration management activities

41
Q

The roles and responsibilities of the change control board is clearly defined and agreed upon by the appropriate stakeholders and are documented in ……..?

A

change management plan

42
Q

Outputs of the change control process include:

A
  • Approved change requests
  • Project management plan updates
  • Project document updates (any document but usually at least the change log)
43
Q

Approved change requests are implemented through the …. process?

A

Direct and Manage Project Work (Execute)

44
Q

Why is it important to communicate change to stakeholders?

U, C, C, S, QA, I

A
  • Reduce uncertainty
  • Ensure commitment from leaders
  • Provide communication requirements
  • Target stakeholder support
  • Capture and publish questions and answers
  • Provide decision-making stakeholders with adequate information.

HJ - PMBOK 7th Edition (30 decks)

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