NAVSO P-3013-2, FINANCIAL MANAGEMENT OF RESOURCES, OPERATING PROCEDURES Flashcards
What term is defined generally as an estimate of the amount of money which will be required by an operating ship, staff, squadron, or other unit to perform the tasks and functions assigned?
“operating target” (OPTAR)
All funds accounted for under NAVSO P-3013-2 are accounted for over a full how many month cycle?
36 months
What type of accounting and reporting by ships, squadrons, or groups may be authorized by the fleet commander?
Consolidated
During the second monthly reconciliation process, unmatched expenditure documents for material, services, or travel below what amount will be automatically recorded (“threshold charged”) to the OPTAR by the fleet accounting office as a “difference.”?
$3,000
Both unmatched expenditures with an amount of $3,000 or more and transactions with a matched requisition (unfilled order) and expenditures which have a “difference” (over or under unfilled order estimate) of $3,000 or greater will be printed on the what?
“Excessive Difference Listing”
What is a copy of a requisition for material or services which is “chargeable” to the operating target (OPTAR) and is also referred to as an obligation within the operating forces accounting system? (
Unfilled Order Document
Uniflled order documents will be prepared and submitted to supply activities in accordance with what publication?
NAVSUP P-485 or NAVSUP P-567
Transactions which are not chargeable to the ships or units OPTAR and which do not reduce the operating target balance are not to be considered unfilled orders (obligations) and are not transmitted to the accounting offices for accounting are known as what?
Non-chargeable Transactions
What will be the basic source of price information for non-automated OPTAR holders and for OPTAR holders operating under SNAP II
Management List-Navy (ML-N)
Under what procedures individual detail obligation records are not sent to the fleet accounting office for most material requisitions?
SUADPS
. A how many-character Navy Standard Document Number will be cited on all TAD travel orders along with the accounting classification reference number (ACRN) and the special accounting classification code? (
15-character
Chargeable requisitions submitted for continuing (repetitive receipts of commodities and services will be coded what?
“C9999”
Requests for non-repetitive services or those involving a limited number of performances or deliveries will be coded with the quantity of what when a single billing is expected?
“00001”
What will be cited on all requisitions to identify the chargeable operating budget, expense element and other required financial classifications of the transaction? (
Fund code
Each manual ship, aviation squadron, or command will establish what to record OPTAR grants and the value of transactions incurred as chargeable to the type commander’s operating budget?
Requisition/OPTAR Log (NAVCOMPT Form 2155)
The initial supply of what material is non-chargeable and requests for such materials are to be submitted in accordance with the NAVSEA Outfitting Manual and the Afloat Supply Procedures?
COSAL
When an item originally ordered as APA non-chargeable is subsequently identified as chargeable an advance adjustment (above what threshold only) will be processed?
$100.00
The SNAP II system is not currently capable of processing what transactions?
Reimbursable OPTAR
What will be consecutively numbered, for each OTPAR? (
Transmittals
Units having key punch or other mechanized equipment will submit mechanized documents in the uniform format prescribed by the what?
Naval Supply Systems Command
What will include transactions through the end of the report month for both the NSA FIR (and other NSA stores reports) and the Budget OPTAR Report?
SUADPS monthly reports
The Budget/OPTAR Report is submitted monthly for the first how many months following the close of the fiscal year applicable to the OPTAR? (
Six months
When the work or services to be performed under a reimbursable OPTAR has been completed and there are no unfilled orders (obligations) outstanding, no unmatched expenditures, and no outstanding travel advances applicable to the reimbursable OPTAR, then what will be submitted?
“final” Budget/OPTAR Report
Except when the ship or unit is in the immediate vicinity of the fleet accounting office or during periods of what? A message report of Budget/OPTAR data will be submitted in lieu of the Budget/oPTAR Report.
Message minimize
Which designated fleet accounting offices, as the authorization accounting activities perform the official accounting for operating targets granted to ships, aviation squadrons, and other commands, as assigned?
FAADCLANT and FAADCPAC
Both FAADCLANT and FAADCPAC send the OPTAR holder listings in a reduced format of what size? (
8.5 x 11 inch format
What listing is produced and distributed monthly for the 4th through the 15th report months and then six times quarterly from the 18th through 33rd report month by the fleet accounting office to OPTAR holders for whom they perform OPTAR accounting (
Aged Unfilled Order
The Aged Unfilled Order Listing lists unfilled orders (obligations) how many or more months old held in the fleet accounting office files which have not matched with related expenditure documents and have not been cancelled?
Three months
What will be sent by the fleet accounting office to OPTAR holders, when applicable, quarterly for the report months of December, March, June, and September over the 36 month life cycle of the appropriation?
Unmatched Matched Expenditure listing
Transactions annotated by the OPTAR holder with what codes and the required information will be billed-back to the supplying activity by the fleet accounting office?
“D,” “E,” or “F”
What listing received will contain the result of the monthly reconciliations performed by the fleet accounting office since the last Summary Filled order/Expenditure Difference Listing was distributed to the OPTAR holder? (
Summary filled Order/Expenditure Difference Listing
Differences of what amount and greater will be researched for correct price by the accounting office prior to inclusion on the Summary Filled Order/Expenditure Difference Listing and therefore should normally be valid “differences”?
$3,000.00
For Operation and Maintenance Transactions, only transactions with money value differences of what and over will be shown? (
$100.01
What listed in the “THRESHOLD CHARGES” addendum portion of the report (amounts $100.00 and less) are listed for information only and the validity thereof will be accepted without challenge by the OPTAR holder?
Expenditures
The Overdue Travel Advances Report is prepared monthly and is to be sent in time to be received by the non- deployed recipients by not later than what day of the month following the report month?
15th
NAVCOMPT Manual requires AAAs to submit to fund administrators a monthly Report of Travel Advances Outstanding for travel which was scheduled to have been completed how many days or more prior to the end of the report month?
90 days
NAVCOMPT Manual requires the traveler’s Commanding Officer (or his designated representative) to notify the traveler in writing of overdue outstanding travel advance and advise that if payment is not received within how many calendar days from date of notice, salary deduction/offset, or pay account checkage will be made to effect recovery of the travel advance?
Five
What is an optional report designed to give computer selected travel advances and travel advance liquidations that have the exact same name, but have different standard document numbers?
Special “Name” Travel Advances Report
What is a request for work or services to be performed by one responsibility center for another responsibility center, for another Government department, or a non-federal requestor?
Reimbursable order
A reimbursable order may only be accepted by whom?
Operating budget holder
Operating budget holders (e.g., type commanders) will assign a how many-digit reimbursable control code to identify documents as chargeable to a specific reimbursable order?
Two
Who centrally funds ROV Contract costs from the same operating budget that funds ship RA/TA and overhauls?
Commander in Chief, U.S. Atlantic Fleet
Request for work or services from centrally controlled funds will be submitted to the performing activity on an Order for Work and Services (what form)?
NACOMPT Form 2275
What of the operating force unit to receive the benefit of the work or services and the assigned fund code will be inserted as the cost code of the accounting classification?
Unit Identification Code (UIC)
It is planned that in the future a change will be made in the accounting line so that instead of 7 characters being used to identify the appropriation and fiscal year, how many characters will be used?
Twelve
When a travel order is written which involves travel that takes place in how many fiscal years, two separate accounting lines will be given in the accounting classification section? (
Two
