FAR Part 8 Flashcards
Required Sources of Supplies and Services
Part 8
Required Sources of Supplies and Services
Part 8 - Required Sources of Supplies and Services
Overview of Part 8
Purpose:
Establishes priorities for acquiring supplies and services to reduce
costs (FAR 8.000).
KeySections:
* 8.1: Excess Personal Property (FAR 8.101).
* 8.4: Federal Supply Schedules (FAR 8.402).
* 8.5: Acquisition of Helium (FAR 8.501).
* 8.6: Acquisition from Federal Prison Industries (FAR 8.602).
* 8.7: Acquisition from Nonprofit Agencies (FAR 8.703).
* 8.8: Acquisition of Printing and Related Supplies (FAR 8.802).
* 8.11: Leasing of Motor Vehicles (FAR 8.1100).
Part 8 - Required Sources of Supplies and Services
Subpart 8.1 - Excess Personal Property
Purpose:
Encourage agencies to use excess personal property first (FAR
8.102).
Benefits: Reduces costs by utilizing existing resources, minimizes new purchases (FAR 8.103).
Part 8 - Required Sources of Supplies and Services
Subpart 8.4 - Federal Supply Schedules
Purpose:
Streamline procurement through pre-negotiated contracts (FAR
8.402).
Benefits: Reduces lead times and administrative costs, ensures competitive pricing (FAR 8.405).
Part 8 - Required Sources of Supplies and Services
Subpart 8.5 - Acquisition of Helium
Purpose:
Ensure stable helium supply through government contracts (FAR
8.501).
Benefits: Stabilizes prices, reduces procurement complexity, secures supply (FAR 8.502).
Part 8 - Required Sources of Supplies and Services
Subpart 8.6 - Acquisition from Federal Prison Industries, Inc.
Purpose:
Support rehabilitation through procurement (FAR 8.602).
Benefits: Provides cost-effective supplies, supports social responsibility and inmate rehabilitation (FAR 8.603).
Part 8 - Required Sources of Supplies and Services
Subpart 8.7 - Acquisition from Nonprofit Agencies
Purpose:
Streamline procurement from nonprofits employing the blind or
severely disabled (FAR 8.703).
Benefits: Simplifies procurement, supports social programs, reduces administrative burden (FAR 8.704).
Part 8 - Required Sources of Supplies and Services
Subpart 8.8 - Acquisition of Printing and Related Supplies
Purpose:
Simplify the acquisition of printing services (FAR 8.802).
Benefits: Centralized contracts, compliance with regulations, reduced administrative costs (FAR 8.803).
Part 8 - Required Sources of Supplies and Services
Subpart 8.11 - Leasing of Motor Vehicles
Purpose:
Provide cost-effective vehicle leasing options (FAR 8.1100).
Benefits: Reduces capital expenditure, offers flexibility in vehicle management (FAR 8.1101).
Priorities for Using Government Supply Sources
For supplies, agencies should use, in the following order:
Agency inventories
Excess from other agencies
Federal Prison Industries, Inc.
Supplies which are on the Procurement List maintained by the Committee for Purchase from People Who Are Blind or Severely Disabled
Wholesale supply sources, such as stock programs of the GSA, the Defense Logistics Agency, the Department of Veterans Affairs, and military inventory control points
Small business concerns
Optional use Federal Supply Schedules
Commercial sources (including educational and nonprofit institutions)
Priorities for Using Government Services Sources
For services, agencies should use, in the following order:
Services which are on the Procurement List maintained by the Committee for Purchase from People Who Are Blind or Severely Disabled
Mandatory Federal Supply Schedules
Optional use Federal Supply Schedules
Federal Prison Industries, Inc.
Commercial sources (including educational and nonprofit institutions)
Personal Property and Excess Personal Property
When practicable, agencies must
excess personal property as the first source of supply for agency and cost- reimbursement contractor requirements.
Agency personnel must make positive efforts to satisfy agency requirements by obtaining and using excess personal property
(including that suitable for adaptation or substitution) before initiating a contract action.
Personal Property and Excess Personal Property
Personal Property
Property of any kind, or interest in it, except real property, records of the federal government, and the following categories of naval vessels: battleships, cruisers,
aircraft carriers, destroyers, and submarines.
Acquisition of Excess Personal Property
Excess personal property
Property under control of an agency or activity that the agency or activity has declared is excess to its needs
Catalogs and bulletins of available excess personal property are available through the General Services Administration.
Procuring agencies may also obtain personal property through the agency or activity which has the property under its control.
Federal Supply Schedules and Policy for Their Use
Federal Supply Schedules provide federal agencies with
a simplified process for obtaining commercial supplies and services at prices associated with volume buying.
Also known as the GSA Schedules Program or the Multiple Award Schedule Program.
Indefinite delivery contracts are awarded to provide supplies and services at stated prices for given periods of time.
Department of Defense (DoD) manages similar systems of schedule-
type contracting for military items. GSA has delegated authority to the VA to procure medical supplies under the VA Federal Supply Schedules program.
Federal Supply Schedules and Policy for Their Use
GSA Advantage
is an online shipping service through which ordering agencies may place orders against Federal Supply Schedules
http://www.gsaadvantage.gov/
Federal Supply Schedules and Policy for Their Use
eBuy
allows ordering activities to post requirements, obtain quotes, and issue orders electronically.
Blanket purchase agreement (BPA)
A method for the government to fil purchase requirements for related supplies, material, equipment, or services by establishing accounts with established sources of supply
Includes certain conditions and provisions that have been negotiated and agreed to in advance
Allows the government to make frequent purchases or calls, verbally or in writing, and receive one monthly bill for all supplies or services purchased
A blanket purchase agreement is not
a contract. BPAs are considered a type of “charge account” with certain qualified vendors.
An individual BPA is considered complete when the amount purchased under it equals the total dollar limitation, fi any, or when the stated time limitation (period of performance) expires.
For a single BPA:
Users may place the order directly under the established BPA when the need for the supply or service arises
For multiple BPAs
Provide an RFQ to all BPA holders offering the required supplies or
services, with a description and the basis for selection,
Afford all BPA holders responding an opportunity to submit a quote
Fairly consider all responses received and make award in accordance
with the selection procedures.
BPA for hourly work
The ordering activity shall develop a statement of work for
requirements covered
All orders under the BPA shall specify a price to be paid for performance
The time limit for a BPA is generally not
more than 5 years
Federal Supply Schedules and Policy for Their Use
FAR Parts 13, 14, 15, and 19 do not apply to orders placed against Federal Supply Schedules contracts.
Orders placed against a Multiple Award Schedule are considered to be issued using full and open competition.
Ordering activities shall not seek competition outside of the Federal Supply Schedules or synopsize the requirement.