FAR Part 11

Question 1

Part 11 - Describing Agency Needs Selecting and Developing Requirements Documents

11.002 (a) In fulfilling requirements of 10 U.S.C. 3206(a), 10 U.S.C. 3453, 41 U.S.C.3306(a), and 41
U.S.C.3307, agencies shall-

Answer 1

• (1) Specify needs using market research in a manner designed to-
• (i) Promote full and open competition or maximum practicable competition when using simplified acquisition procedures, with due regard to the nature of the supplies or services to be acquired; and
• (ii) Only include restrictive provisions or conditions to the extent necessary to satisfy the needs of the agency or as authorized by law.

11.002 (a)(2) To the maximum extent practicable, ensure that acquisition officials-
(i) State requirements with respect to an acquisition of supplies or services in terms of-
* (A) Functions to be performed;
* (B) Performance required; or
* (C) Essential physical characteristics;

Question 2

11.101 Order of precedence for requirements documents.

11.101 (a) Agencies may select from existing requirements documents, modify or combine existing requirements documents, or create new requirements documents to meet agency needs, consistent with the following order of precedence:

Answer 2

• *
  *
  (1) Documents mandated for use by law.

(2) Performance-oriented documents (e.g., a PWS or SOO).

(3) Detailed design-oriented documents.

(4) Standards, specifications and related publications issued by the Government outside the Defense or Federal series for the non-repetitive acquisition of items.

Question 3

11.202 Maintenance of standardization documents.

11.202 (a) Recommendations for changes to standardization documents listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions should be submitted

Answer 3

to the- General Services Administration Federal Supply Service Office of Acquisition Washington, DC 20406. Agencies shall submit recommendations for changes to standardization documents available at the ASSIST website to the cognizant preparing activity.

Question 4

11.202 Maintenance of standardization documents.

(b) When an agency cites an existing standardization document but modifies it to meet its needs, the agency shall

Answer 4

follow the guidance in Federal Standardization Manual and, for Defense components, DoD Manual 4120.24, Defense Standardization Program (DSP) Procedures.

Question 5

Subpart 11.3 - Acceptable Material

11.301 Policy.

(a) Agencies must not require

Answer 5

virgin material or supplies composed of or manufactured using virgin material unless compelled by law or regulation or unless virgin material is vital for safety or meeting performance requirements of the contract.

Question 6

Subpart 11.3 - Acceptable Material

11.301 Policy.

(b) (1) When acquiring products other than commercial products as defined in 2.101,
agencies must require offerors

Answer 6

to identify used, reconditioned, or remanufactured supplies; or unused former Government surplus property proposed for use under the contract. These supplies or
property may not be used in contract performance unless authorized by the contracting officer.

Question 7

General: The time of delivery or performance is essential and must be clearly stated in solicitations. (FAR 11.401(a))

Factors to Consider:

Answer 7

Urgency of need, industry practices, market conditions, transportation, production time, capabilities of small businesses, administrative time, conditions precedent to contract performance, and government obligations. (FAR 11.402(a))

Question 8

General: The time of delivery or performance is essential and must be clearly stated in solicitations. (FAR 11.401(a))

Expression of Schedule:

Answer 8

Specific calendar dates, periods from contract date, or time after receipt of notice of award. (FAR 11.403(a))

Question 9

General: The time of delivery or performance is essential and must be clearly stated in solicitations. (FAR 11.401(a))

Evaluation:

Answer 9

Consideration of time for mailing or transmitting documents. (FAR 11.403(e))

Question 10

General: The time of delivery or performance is essential and must be clearly stated in solicitations. (FAR 11.401(a))

Contract Clauses:

Answer 10

Time of delivery clauses, including various alternates for different scenarios. (FAR 11.404)

Question 11

Scope: Policies and procedures for using liquidated damages in contracts for supplies, services, R&D, and construction. (FAR 11.500(a))

Policy

Answer 11

Use only when timely performance is crucial, and damages would be hard to estimate. (FAR 11.501(a))

Question 12

Scope: Policies and procedures for using liquidated damages in contracts for supplies, services, R&D, and construction. (FAR 11.500(a))

Purpose

Answer 12

Compensate for probable damages, not punitive or negative performance incentives. (FAR 11.501(b))

Question 13

Scope: Policies and procedures for using liquidated damages in contracts for supplies, services, R&D, and construction. (FAR 11.500(a))

Mitigation

Answer 13

Contracting officers should act promptly to mitigate damages and protect government interests. (FAR 11.501(c))

Question 14

Scope: Policies and procedures for using liquidated damages in contracts for supplies, services, R&D, and construction. (FAR 11.500(a))

Procedures

Answer 14

Include appropriate clauses and rates in solicitations. (FAR 11.502)

Question 15

Scope: Policies and procedures for using liquidated damages in contracts for supplies, services, R&D, and construction. (FAR 11.500(a))

Contract Clauses

Answer 15

Specific clauses for different types of contracts, with adjustments for multiple completion dates in construction. (FAR 11.503)

Question 16

Scope: Implements the Defense Priorities and Allocations System (DPAS) for national defense and emergency programs. (FAR 11.600)

Definitions

Answer 16

Approved program, Delegate Agency, National defense, Rated order. (FAR 11.601)

Question 17

Scope: Implements the Defense Priorities and Allocations System (DPAS) for national defense and emergency programs. (FAR 11.600)

General

Answer 17

Preferential acceptance and performance of contracts supporting approved programs. (FAR 11.602(a))

Question 18

Scope: Implements the Defense Priorities and Allocations System (DPAS) for national defense and emergency programs. (FAR 11.600)

Procedures

Answer 18

Two levels of priority (DO and DX), detailed provisions for rated orders, compliance requirements, and special priorities assistance. (FAR 11.603(a))

Question 19

Scope: Implements the Defense Priorities and Allocations System (DPAS) for national defense and emergency programs. (FAR 11.600)

Reporting

Answer 19

Violations reported to the Department of Commerce. (FAR 11.603(i))

Question 20

Variation in Quantity

Answer 20

Supply Contracts: Fixed-price supply contracts may authorize variations in quantity due to loading, shipping, packing, or manufacturing processes. (FAR 11.701(a))

Construction Contracts: Variations in estimated quantities of unit-priced items with adjustments for significant differences. (FAR 11.702)

Responsibility: Contractors must deliver specified quantities within allowable variations. (FAR 11.701(c))

Contract Clauses: Clauses for variations in quantity and handling excess quantities. (FAR 11.703)

Question 21

Testing

Answer 21

Preaward In-Use Evaluation: Evaluation of supplies under comparable in-use conditions without a further test plan. (FAR 11.801)

Use in Proposal Evaluation: Results may be used to rate proposals, determine technical acceptability, or otherwise evaluate proposals. (FAR 11.801)

Question 22

Agencies shall specify needs using market research in a manner designed to

Answer 22

promote full and open
competition,

or maximum practicable competition
when using simplified acquisition procedures, with due regard to the nature of the supplies or services to
be acquired;

and only include restrictive provisions or conditions to the extent necessary to satisfy the needs of the agency or as authorized by law.

Question 23

Acquisition officials should state requirements with respect to an acquisition of supplies or services in terms of:

Answer 23

Functions to be performed,

Performance required, or

Essential physical characteristics.

Question 24

Acquisition officials should define requirements in terms that

Answer 24

enable and encourage offerors to supply
commercial items,

or, to the extent that commercial items suitable to meet the agency’s needs are not
available, non-developmental items, in response to the agency solicitations.

Question 25

Offerors of commercial items and non-developmental items should be provided

Answer 25

an opportunity to compete in any acquisition to fil such requirements. Prime contractors and subcontractors at all tiers should be required to incorporate commercial items or non- developmental items as components of items supplied to the agency.

Question 26

Requirements (in appropriate cases) should be

Answer 26

modified to ensure that they can be met by commercial items or, to the extent that commercial items suitable to meet the agency's needs are not available, non-developmental items.

Question 27

The Metric Conversion Act of 1975 designates

Answer 27

the metric system as the preferred system of weights and measures for United States trade and commerce. Its use is required except to the extent that such use is impracticable or is likely to cause significant inefficiencies or loss of markets to United States firms.

Question 28

Various statutes and executive orders require consideration of sustainable acquisition, including

Answer 28

energy-efficient and water-efficient products and services that may utilize renewable energy technologies, recovered materials, bio-based products, and other environmentally preferable products and services, including EPEAT-registered electronic products.

Question 29

Agencies may select from existing requirements documents, modify or combine existing requirements documents, or create new requirements documents to meet agency needs. The order of precedence for requirements documents is:

Answer 29

Documents mandated for use by law Performance-oriented documents (such as a PWS or SOO) Detailed design-oriented documents Standards, specifications and related publications issued by the government outside the Defense or Federal series

Question 30

The head of an agency may require offerors to demonstrate that the items offered have either

Answer 30

achieved commercial market acceptance or have been satisfactorily supplied to an agency under current or recent contracts for the s a m e or similar requirements, and otherwise meet the criteria in the solicitation.

Question 31

Criteria for demonstrating an item's commercial market acceptance shall:

Answer 31

Reflect the minimum need of the agency and be reasonably related to the demonstration of an item's acceptability Relate to an item's performance and intended use, not an offeror's capability Be supported by market research Consider the entire relevant commercial market, including small business concerns

Question 32

Commercial market acceptance shall not

Answer 32

be used as a sole criterion to evaluate whether an item meets the government's requirements.

Question 33

The use of brand name or equal purchase descriptions may be advantageous under certain circumstances. Brand name or equal purchase descriptions must include, in addition to the brand name,

Answer 33

a general description of those salient physical, functional, or performance characteristics of the brand name item that an "equal" item must meet to be acceptable for award. Use brand name or equal descriptions when the salient characteristics are firm requirements.

Question 34

Time of delivery or performance must be

Answer 34

realistic and clearly stated within the solicitation. Unreasonable delivery or performance schedules are inconsistent with smal business policy, may restrict competition, and may result ni higher contract prices.

Question 35

For supplies or services, relevant factors when establishing a contract delivery or performance schedule include:

Answer 35

Urgency of need Industry practices Market conditions Transportation time Production time Capabilities of small business concerns Administrative time to obtain and evaluate offers and award contracts Time for contractors to comply with conditions of contract performance Time for the government to perform its obligations

Question 36

Additional relevant factors when establishing a contract delivery or performance schedule for construction include:

Answer 36

Nature and complexity of the project Construction s e a s o n s involved Required completion date Availability of materials and equipment Capacity of the contractor to perform Use of multiple completion dates

Question 37

FAR 11.500 prescribes policies and procedures for using liquidated damages clauses ni solicitations and contracts for supplies, services, research and development, and construction.

Answer 37

This subpart does not apply to liquidated damages for subcontracting plans or liquidated damages related to the Contract Work Hours and Safety Standards Act.

Question 38

Use liquidated damages clauses only when:

Answer 38

The time of delivery or timely performance is so important that the government may reasonably expect to suffer damage if the delivery or performance is delinquent, and The extent or amount of such damage would be difficult or impossible to estimate accurately or prove.

Question 39

The contracting officer must consider the potential impact on pricing, competition, and contract administration before using a liquidated damages clause. Use liquidated damages clauses only when:

Answer 39

The time of delivery or timely performance is so important that the government may reasonably expect to suffer damage if the delivery or performance is delinquent, and The extent or amount of such damage would be difficult or impossible to estimate accurately or prove.

Question 40

The amount to be paid as liquidated damages is generally expressed

Answer 40

as a percentage of the total contract value and usually contains an amount to be assessed over a specified period of time, up to a specified maximum.

Question 41

The Defense Priorities and Allocations System (DPAS) authorizes the use of priorities to require that

Answer 41

contracts ni support of the national defense be accepted and performed on a preferential or priority basis over al other contracts, and to allocate materials and facilities in such a manner as to promote the national defense.

Question 42

DX DO Unrated

Question 43

For construction, variation in estimated quantities of unit- priced items may be authorized. When the variation between the estimated quantity and the actual quantity of a unit-priced item is more than plus or minus

Answer 43

15 percent, an equitable adjustment in the contract price shall be made upon the demand of either the government or the contractor. The contractor may request an extension of time fi the quantity variation is such as to cause an increase in the time necessary for completion. The contracting officer must receive the request in writing within 10 days from the beginning of the period of delay.