EDRS Flashcards
positive discipline is a program designed to solve the types of problems that have a detrimental effect on fire department ops, __, __, and espirit de corps
safety, honesty
the focus of positive discipline is on communicating an expectation of __ and __, rather than on communicating an expectation of future problems and eventual termination
change and improvement
foremost individuals the most important aspect of job satisfaction is __
recognition
adequate explanation of expectations, effective coaching, sufficient training, removable of obstacles, timely feedback, consequences based on performance, and counseling when necessary is the only __ required during their working careers
discipline
it is also a fact that supervisors and employees can resolve the majority of all problems __
informally
positive discipline is a two part process one involving __ processes and on involving __ processes
informal and formal
the __ process involves techniques that are utilized to increase motivation and development, prevent problems from developing, ensure responsibility is not ignored, discover mutually acceptable solution to problems
informal
the __ process involves progressive disciplinary action and occurs when attempts to resolve informally fail, an employee is not taking responsibility to correct problems, problems are of immediate serious nature and cannot be dealt with informally
formal
a __ can be defined as the difference between a management expectation and an employees success in meeting the expectation
problem
problems vary but can be assigned to 1 of 3 categories __ __ __
conduct, attendance, performance
__ is a mode or standard of personal behavior. it is how a person acts or carries himself and how that person interacts with those around him
conduct
the following fall under which problem category. insubordination, etoh or substance abuse, fighting, dishonesty, theft, misconduct
conduct
challenging, criticism, obstruction, or interference with management efforts, willful failure to do an assigned job or obey an order is considered what
insubordination
__ relates not only to the ability of a person to arrive at work at the start of their schedule shift, byt also to be present at assigned locations throughout the shift.
attendance
violations of __ policies are on of the most frequent and difficult one the fd must deal with
attendance
leaving the station, unit or assigned work location without supervisor approval, leaving the scene of an emergency incident without supervisor approval is considered
abandonment
__ refers to a persons ability to do satisfactory and competent work. failure to follow established policies or rules or failure to meet standards are the most common problems associated with this category
performance
the following all fall under what category: appearance, safety, work duties
performance
__ __ is a fact finding mission and the more time and effort put into finding out the facts the easier the rest of the process will
information gathering
the supervisor should do the following during what process: ask as many questions needed, talk to co-workers ambulance employees, make a personal observation of any physical items involved, listen attentively, keep an open mind
information gathering
after the info has been gathered the supervisor decides on __ or __ process
informal or formal
the underlying goal of the __ process is to prevent problems from developing and to quickly eliminate problems.
informal
what are the 6 strategies and techniques used to place importance on supervisor and employee responsibility
coaching, training, removal of obstacles, feedback, consequences, counseling
__ is an informal often times spontaneous discussion designed to assist an employee in developing knowledge, skills and abilities. it is the everyday interaction between supervisor and employee that leads to employee development
coaching
__ has 2 objectives: to help an employee who is seeking assistance in resolving a problem and to help an employee recognize that a problem exist
coaching
coaching sessions should be initiated by the employee or supervisor when
as soon as it appears there is a problem
at the conclusion of a coaching session the supervisor may enter a __ report
training
__ consist of activities designed to provide employees with the knowledge, skills and abilities required to do the job properly
training
__ __ involves ensuring the employee has the time, tools, equipment and proper direction required to do the job
removing obstacles
__ is the act of providing specific qualitative or quantitative info about conduct, attendance, or performance in relation to a given standard or goal
feedback
arranging __ consists of ensuring it actually does make a difference, both to the employee and the organization that a job is done correctly
consequences
.__ is a serious discussion between a supervisor and an employee designed to correct employee problems, it is planned has a specific purpose and is intended to result in a specific action, it is the last informal technique considered
counseling
what differentiate a coaching session from a counseling session
privacy and communication techniques
__ is designed to assist an employee in eliminating a problem so that formal discipline will not be necessary
counseling
counseling sessions are entered into the fd disciplinary database for __ __
tracking purposes
problems should be stated in __ vs actual conduct, attendance or performance
desired
the __ process occurs as a result of either a failure of the informal process to eliminate a problem or as an immediate response to a serious problem that could not have been dealt with informally
formal
the __ process consist of preparing and conducting investigative interviews, utilizing the decision making process in regards to discipline, preparing & conducting an admin hearing, preparing and conducting a disciplinary meeting, documentation
formal
the following steps should be taken when prep 4 what: gathering info concerning the incident, reviewing notes from info, training reports, other documentation of efforts 2 resolve problem, prep a agenda, ensuring employee has time 2 secure union rep
investigative interview
the __ __ is a formal meeting in which the supervisor and the employee discuss the problem at hand. the sup id the problem and discusses facts evidence ect obtained during the info gathering phase
investigative interview
during the investigative interview a employee is afforded the opportunity to provide an explanation. this explanation may b given during the meeting or the employee may elect to submit a written response up to __ hours later (or a mutually agreed time)
48
the investigative interview should be conducted by the immediate __ or may be conducted by the fire chief or his designee
supervisor
the tone of an investigative interview should be
neutral
any action or non action should be communicated to the employee with in __ days
15
the __ is a tool that assist supervisors in determine the appropriate level of discipline to apply on the 1st infraction
disciplinary algorithm
the supervisor should select the __ action necessary to complete the employee to take responsibility for eliminating the problem
lowest
the disciplinary algorithm requires the supervisor to consider what 3 important factors
safety, honesty, and negative impact
__ is one of the most serious consideration that must be addressed by the supervisor
safety
__ and __ are 2 of the most important characteristics of employee who are given the trust of the public and their fellow employees and is therefore taken very seriously
honesty and integrity
__ __ relates to the departments inability to quickly recover from the cost or ramifications resulting from the employees infraction
negative impact
what are the 4 progressive steps of disciplinary action in the formal process
steps 1, 2, 3, 4
__ action places an employee on written notice by the supervisor that failure to correct a problem could lead to more serious discipline and has an active life span if 3 months
step 1
__ action places an employee on written notice by the supervisor that failure to correct a problem could lead to more serious discipline and has a life span of 6 months
step 2
__ action involves a suspension of a min of 1 shift and a max of 1 week without pay and has a life span of 12 months
step 3
__ involves a suspension but the suspension period will be 1 shift with pay and has an active life span of 12 months
step 4
once the supervisor makes a decision concerning the level of discipline to be taken an entry is made into the __ database
disciplinary
active life span for counseling and steps 1-4
counseling = 3 months, step 1 = 3 months, step 2 = 6 months, steps 3 and 4 = 12 months
what is the max number of counseling an employee can have
1 in each category
what is the max number of step 1-3 an employee can have
no more than 2 in all categories
what is the max number of step 4 an employee can have
no more than one
__ __ will be scheduled whenever the event leading to disciplinary action is of such a nature that any resulting discipline may be greater than a step 2 action
administrative hearing
the __ __ is a formal meeting in which the employee is afforded the opportunity to provide an explanation directly to the fire chief
administrative hearing
the employee and union will be afforded a min of __ calendar days from notification to prepare for the hearing unless both parties mutually agree to meet at another date and time
7
the decision will be communicated to the employee within __ days after the administrative hearing unless a different timeline is mutually agreed to
15
section __ of the lvfd disciplinary action form must be completed with the following info: level of disciplinary action, date database entry made, date of admn hearing, effective dates of disciplinary action, suggested corrective actions
II
__ sessions are maintained solely within the fd disciplinary database
counseling
steps 1 through 4 actions are maintained within the fd database and steps _ through _ in the employees hr file
2 through 4
disciplinary actions may be purged from hr files when: disciplinary action are __ months beyond their inactive date and time a written request is submitted to hr director
6 months
is termination a form of discipline
no
in case where serious discipline is indicated by termination may not be warranted __ may be considered
demotion
