5.4 Change Control Flashcards

1
Q

Definition and features of change

A
  • Something that will affect the key success criteria of a project (time, cost, quality, risk, benefits)
  • External influences
  • New technology
  • Efficiencies, continuous improvement
  • Improvement to the benefits model or loss of markets
  • Evolving designs, new information
  • Contractual changes
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2
Q

Definition of change curve

A

Ability to influence goes down, and cost goes up the more is committed over time

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3
Q

Stages in change control process

A
  • Change request
  • Initial evaluation
  • Detailed evaluation
  • Recommendation
  • Update & implement plans
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4
Q

Considerations during the change request stage of the change control process

A
  • Identify, document, and describe the change
  • ID, project context, description, reason, impacts, source, owner, date, status, decision
  • Capture change details in a formal way
  • Ensure clear identification of change, assessment, and decisions
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5
Q

Considerations during the initial evaluation stage of the change control process

A
  • Is it viable change for the project?
  • Filter changes to ensure only viable changes are progressed to detailed stages
  • Manages the number of change requests to be considered
  • Avoids analysis of impossible changes
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6
Q

Considerations during the detailed evaluation stage of the change control process

A
  • Impact analysis on Time, Cost, Quality, Risk and Benefits
  • Mini business case
  • Include stakeholders
  • Consider resources impact and configuration management
  • Thoroughly evaluate changes and consider impact
  • Record the detail of the evaluation to be carried forward to recommendation stage
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7
Q

What happens during the recommendation stage of the change control process

A
  • Sponsor chooses to approve, reject, or defer change
  • Provide a decision to continue or not
  • Record and inform the change requester of the decision
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8
Q

Considerations of the update & implement plans stage of the change control process

A
  • Create and roll out modified integrated PMP
  • Impacted areas updated and changes communicated to stakeholders
  • Document and carry out project in accordance with changes
  • Avoid issues with change management where benefits may not be realised due to lack of clarity
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9
Q

Considerations when deciding on the justification in change management

A
  • Clear evidence based reasoning for the decision to approve, reject, or defer the change
  • Based on the expected impact and anticipated benefits
  • Overall impact - can the project handle the change
  • Budget constraints - is the change within the original budget or does it need a new business case
  • Resource limitations - is the change within the capacity of the existing or available resources
  • Timeline - is the change within the expected timeline
  • Benefits - will expected benefits be maintained / improved
  • Risk - assessment of the risk profile and if it is still within the risk appetite
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10
Q

Definition and features of configuration management

A
  • Totality of the products to be produced by the project
  • Changing one product may have significant impacts on others
  • Leading to mismatches in performance / failures
  • Uncontrolled changes could lead to incorrect versions in use
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11
Q

Definition of change freeze

A
  • Specified point in time
  • Usually driven by the critical path to a deadline
  • Occurs when changes can no longer be considered to ensure products are implemented with current specification
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12
Q

Change control in a linear lifecycle

A
  • Clear vision of the overall structure allows clear picture of the impact of change
  • Change control process can be linked to phase gates or any point in the project in structured manner
  • Change management is preventative to avoid disruptions
  • Change control process can be implemented retrospectively with updates to existing documentation
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13
Q

Change control in an iterative lifecycle

A
  • Change control is baked into the development process when activities are defined
  • Less rigorous and structured change control process
  • More dynamic and adaptable
  • Changes could be integrated directly into iterations
  • More difficult to consider the impact on the overall project timelines, cost, quality, risk and benefits
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14
Q

Change impact analysis methods

A
  • Comprehensive understanding of the impact of proposed change to ensure decisions made with objectives in mind
  • Cost benefit analysis
  • Scenario analysis
  • Expert judgement
  • Stakeholder analysis
  • Risk assessment
  • Dependencies
  • Review alignment with business case and objectives
  • Change Control Board to review change
  • Feedback from stakeholders
  • Quantitative methods - decision trees, Monte Carlo, sensitivity analysis
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