1.4 Reviews Flashcards
1
Q
Characteristics of reviews
A
- Ensure details aren’t overlooked
- Ensure project is on track
- Ensure deviations or risks are communicated
- Ensure evaluation of outcomes of lifecycle phases
2
Q
Types of Review
A
- Decision gates
- Benefits reviews
- Audits
- Post-project
- Stage reviews
3
Q
Decision Gates - characteristics and benefits
A
- End of phase review
- Review progress against plans and enable corrective actions
- Formal agenda, supported by checklists
- Decisions to release funding and permission to proceed
- Encourage regular control framework
- Ensure progress is as expected
- Ensure benefits are delivered
- Build sponsor and PM relationship
- Increased stakeholder involvement
- Documented status of progress
- Gives confidence to the organisation
4
Q
Benefit Reviews - characteristics and benefits
A
- After adoption phase, during benefits realisation phase
- Evaluation of achievement of benefits
- Managed and chaired by Sponsor
- Provides part measure of project success
- Provides project recognition
- Review real benefits achievement against ambition
- Identify areas to improve benefit realisation
5
Q
Audits - characteristics and benefits
A
- Carried out any time during lifecycle
- Formal, external independent review
- Assures organisation that project is conforming to governance
- Procedural
- Usually in specific areas (i.e. H&S)
- Increase stakeholder confidence
- Identify best practice
- Correct any non-compliance
6
Q
Characteristics of post-project reviews
A
- During end of transition phase
- Capture complete handover and lessons learnt
7
Q
Characteristics of stage reviews
A
- During deployment phase or after timeboxes
- Evaluate progress against plans
- Identify variance and implement corrective actions
8
Q
Key reporting factors
A
- Time
- Cost
- Quality
- Risk
- Benefits
- Assurance
9
Q
Reporting principles - CART
A
- Clear
- Accurate
- Relevant
- Timely
10
Q
Reporting cycle
A
- Gather data
- Collate and analyse data
- Create information
- Make decisions and repeat
11
Q
Uses of data and information
A
- Provides confidence to stakeholders
- Status reporting
- Estimating
- Risk management
- Problem solving
- Availability (for reviews)
- Knowledge management
12
Q
What would you do if a review shows you are not achieving the required quality?
A
- Increase resource (cost)
- Extend schedule (time)
13
Q
What would you do if a review shows you have an ineffective team?
A
- Improve motivation by changing targets or deadlines (time)
- Change team structure/leadership (cost)
14
Q
What would you do if a review shows there are supply chain delays?
A
- Improve relationships and increase budgets (cost)
- Reduce requirements (quality)
- Extend deadlines (time)
15
Q
What would you do if a review shows your committed costs are too high?
A
- Reduce could-haves (quality)
- Reduce resource commitment (time)
