11.2, Materials Management

Question 1

The petty cash fund is used for minor purchases of up to $_______, excluding sales tax, per purchase.

Answer 1

$50

HPM 11.2, Chapter 2

Question 2

True or False: the petty cash fund may be used to purchase goods for social events.

Answer 2

False

HPM 11.2, Chapter 2

Question 3

The total change fund shall be limited to $______.

Answer 3

$100

HPM 11.2, Chapter 2

Question 4

The total petty cash fund shall be limited to $______.

Answer 4

$200

HPM 11.2, Chapter 2

Question 5

Overall responsibility for the change fund and petty cash fund rests with __________.

Answer 5

The commander

HPM 11.2, Chapter 2

Question 6

The Department and the State Controller critically review petty cash expenditures and will deny payment for prohibited items or items not considered _________________.

Answer 6

Essential to state operations

HPM 11.2, Chapter 2

Question 7

True or False: in the event that items available from supply services are back-ordered and critical to operation, petty cash may be used.

Answer 7

True

HPM 11.2, Chapter 2

Question 8

If a petty cash purchase receipt does not identify the item purchased or the vendor (or if a receipt is not provided), a _______ form must be used.

Answer 8

Std. 439, Disbursement Voucher

HPM 11.2, Chapter 2

Question 9

When are petty cash or change fund shortages required to be reported to Fiscal Management Section.

Answer 9

The first business day following the discovery of the shortage.

(HPM 11.2, Chapter 2)

Question 10

Commands shall use the ______ form when ordering items listed in the Supply Services Catalog.

Answer 10

CHP 41, Supply Requisition

HPM 11.2, Chapter 6

Question 11

True or False: when processing requisitions for ammunition, a separate CHP 41 is required for receipt confirmation.

Answer 11

True

HPM 11.2, Chapter 6

Question 12

Requisitions are submitted to Supply Services on a __________ basis.

Answer 12

Quarterly

HPM 11.2, Chapter 6

Question 13

A CHP 41 for ammunition received by the Area shall be returned to Supply Services within ______ days.

Answer 13

10 days

HPM 11.2, Chapter 6

Question 14

A damaged item delivered by a common carrier shall be acknowledged on the bill of lading by the __________ before being accepted.

Answer 14

Carrier’s driver

HPM 11.2, Chapter 6

Question 15

True or False: the CHP may issue flares to a person who has appropriately used his or her own flares as a traffic warning of an accident or other hazard.

Answer 15

True

HPM 11.2, Chapter 6

Question 16

True or False: commands are not required to submit a CHP 41, Supply Requisition for the initial supply of Redi-Refs each year.

Answer 16

True

HPM 11.2, Chapter 6

Question 17

What items must be ordered on a separate CHP 41 due to processing requirements?

Answer 17

Ammunition and Redi-Refs

HPM 11.2, Chapter 6

Question 18

_____________ requisitions are made outside of the routine schedule.

Answer 18

Miscellaneous

HPM 11.2, Chapter 6

Question 19

Commands have _______ days to complete annual equipment inventories and submit them to Division.

Answer 19

60 days

HPM 11.2, Chapter 8

Question 20

Commands shall immediately prepare and submit a ________ form to Fiscal Management Section, Inventory Control Unit, when any changes are made to their inventory.

Answer 20

CHP 266, Credit Memo

HPM 11.2, Chapter 8

Question 21

How often should all equipment be serviced?

Answer 21

Annually

HPM 11.2, Chapter 8

Question 22

Equipment, whether major, sensitive, or minor, that is no longer needed or used by a command is considered ____________ equipment.

Answer 22

Surplus equipment

HPM 11.2, Chapter 8

Question 23

Equipment that is in useable condition, whether obsolete or not is considered _____________ equipment.

Answer 23

Serviceable equipment

HPM 11.2, Chapter 8

Question 24

Equipment that can no longer be profitably used because it is in a poor or junk-like condition is considered ____________ equipment.

Answer 24

Unserviceable equipment

HPM 11.2, Chapter 8

Question 25

No equipment, whether major, sensitive, or minor, shall be discarded without prior approval of _____________.

Answer 25

Business Services Section, Supply Services Unit | HPM 11.2, Chapter 8

Question 26

Upon receiving approval to discard unserviceable equipment, the item(s) shall be discarded within ________ days.

Answer 26

20 days | HPM 11.2, Chapter 8

Question 27

True or False: prior to disposal of equipment, any state identification (including numbered tags) must be removed.

Answer 27

True | HPM 11.2, Chapter 8

Question 28

True or False: the Department may allow an employee to reimburse the CHP (at current replacement cost) for loss or damage of state-owned equipment or property.

Answer 28

True | HPM 11.2, Chapter 8

Question 29

True or False: if an employee agrees to reimburse the Department for lost or damaged equipment, the Department may, at the commander's discretion, nevertheless initiate adverse action against the employee.

Answer 29

False (shall not initiate adverse action) | HPM 11.2, Chapter 8

Question 30

Any employee aware of circumstances indicating that CHP-owned equipment or property has been lost, damaged, or destroyed shall notify ________ as soon as practical.

Answer 30

His or her commander | HPM 11.2, Chapter 8

Question 31

Equipment or work attire used by law enforcement personnel for protecting themselves or the public or to assist with performing related duties is known as __________.

Answer 31

Personal Protective Equipment (PPE) | HPM 11.2, Chapter 10

Question 32

Equipment or attire worn over, in place of, or in addition to, regular clothing which is necessary to protect the employee's health and welfare is known as ____________.

Answer 32

Safety Equipment | HPM 11.2, Chapter 10

Question 33

Inspection and accounting for uniformed safety equipment/PPE shall be conducted in conjunction wth ____________.

Answer 33

The employee's annual performance appraisal. | HPM 11.2, Chapter 10

Question 34

Inspection of the employee's protective equipment/PPE is documented on the _______ form.

Answer 34

CHP 311, Annual Safety/Protective Equipment Inspection (locted in ETRS) (HPM 11.2, Chapter 10)

Question 35

True or False: officers may substitute certain pieces of privately-owned equipment for available state-issued equipment.

Answer 35

True | HPM 11.2, Chapter 10

Question 36

Under what circumstances will the Department repair or maintain privately-owned equipment?

Answer 36

When damaged in the line of duty (CVC 2259) | HPM 11.2, Chapter 10

Question 37

All PPE, safety equipment, or other state property issued to employees by the Department (except weapons) shall be documented on the ______ form.

Answer 37

CHP 81, Receipt of State Property (located in ETRS) | HPM 11.2, Chapter 10

Question 38

Following a permanent or temporary separation from the Department, an employee's state-issued property shall be forwarded to SSU within ______ days.

Answer 38

30 days | HPM 11.2, Chapter 10

Question 39

When separations from the Department are for a period less than 12 months, the returned property shall be retained _________.

Answer 39

By the employee's commander | HPM 11.2, Chapter 10

Question 40

Returned service weapons are shipped to ________ and documented on a ________ form.

Answer 40

The CHP Academy; CHP 125, Weapons Control Memorandum | HPM 11.2, Chapter 10

Question 41

How long shall unclaimed non-perishable property be held at the Area/Division office?

Answer 41

90 days, unless claimed by the owner | HPM 11.2, Chapter 13

Question 42

How shall unclaimed perishable commodities and hazardous or contaminated property be handled?

Answer 42

Disposed of locally | HPM 11.2, Chapter 13

Question 43

How are unclaimed weapons (including knives) disposed of?

Answer 43

Shipped to the Academy Weapons Control Unit | HPM 11.2, Chapter 13

Question 44

How is unclaimed cash handled?

Answer 44

Converted to a money order and forwarded to Fiscal Management Unit (HPM 11.2, Chapter 13)

Question 45

How shall unclaimed jewelry or valuables be handled?

Answer 45

Stored and disposed of in accordance with procedures described in HPM 70.1, Chapter 9 (HPM 11.2, Chapter 13)

Question 46

What form is used to track unclaimed property?

Answer 46

CHP 266B, Credit Memo - Unclaimed Property | HPM 11.2, Chapter 13

Question 47

What form is used by a person claiming to be a rightful owner of property?

Answer 47

CHP 36, Evidence/Property Receipt/Report | HPM 11.2, Chapter 13

Question 48

How long does Supply Services Unit retain unclaimed property after the Area/Division 90-day holding period?

Answer 48

Six months or until the property is claimed by the owner | HPM 11.2, Chapter 13

Question 49

Badges shall be forwarded by the command with a _________ form to Business Services Section for replacement of the rank designation ribbon when an employee is promoted or demoted.

Answer 49

CHP 511, Badge Transmittal | HPM 11.2, Chapter 20

Question 50

Only ________ should be used to clean badges.

Answer 50

Mild soap and water | HPM 11.2, Chapter 20

Question 51

Uniformed employees __________ (should/shall) wear a safety recognition award nameplate with the uniform shirt or green dress jacket.

Answer 51

Shall | HPM 11.2, Chapter 22

Question 52

Nameplates are requested from _____________.

Answer 52

Business Services Section | HPM 11.2, Chapter 22

Question 53

A _____________ form is used to request a nameplate.

Answer 53

CHP 512, Nameplate Requisition | HPM 11.2, Chapter 22

Question 54

True or False: a departmentally-issued nameplate may be retained by the employee upon separation from the Department.

Answer 54

True | HPM 11.2, Chapter 22

Question 55

True or False: damaged or defective nameplates are repairable.

Answer 55

False | HPM 11.2, Chapter 22

Question 56

What are the three categories for equipment?

Answer 56

Major, sensitive, and minor | HPM 11.2, Chapter 8

Question 57

Equipment with a unit cost of $5,000 or more (including tax, freight, etc.) is considered _________ equipment.

Answer 57

Major | HPM 11.2, Chapter 8

Question 58

Equipment with a unit cost of less than $5,000 but requires stringent accountability controls is considered __________ equipment.

Answer 58

Sensitive | HPM 11.2, Chapter 8

Question 59

Equipment with a unit cost of less than $5,000 that does not require stringent accountability controls is considered _________ equipment.

Answer 59

Minor | HPM 11.2, Chapter 8

Question 60

What types of equipment are assigned CHP numbered decals?

Answer 60

Major and Sensitive | HPM 11.2, Chapter 8

Question 61

_________ equipment has unnumbered decals affixed to it.

Answer 61

Minor | HPM 11.2, Chapter 8

Question 62

Federally funded equipment (e.g. EMT kit, aircraft, and communications equipment) is assigned what type of numbers?

Answer 62

X-Numbers | HPM 11.2, Chapter 8

Question 63

Equipment purchased with assent forfeiture funds is assigned what type of numbers?

Answer 63

AF-Numbers | HPM 11.2, Chapter 8

Question 64

Equipment received through the Federal Excess Property Program is assigned what type of numbers?

Answer 64

SF-Numbers | HPM 11.2, Chapter 8

Question 65

What agency approves the acceptance of donated property?

Answer 65

Department of Finance | HPM 11.2, Chapter 8

Question 66

No property transferred from another state department shall be accepted, or transfer signed, except when specifically authorized by _________.

Answer 66

CHP Headquarters | HPM 11.2, Chapter 8

Question 67

When conducting an annual inventory, how many copies of the equipment list are sent to each command?

Answer 67

Two | HPM 11.2, Chapter 8

Question 68

If, during the annual inventory, an item is found that is not on the equipment list, what form is issued to document the item?

Answer 68

CHP 24, Physical Inventory Adjustment Request | HPM 11.2, Chapter 8

Question 69

How many consecutive inventory reporting cycles must pass before an "R" numbered piece of equipment is removed from a command's inventory?

Answer 69

Five | HPM 11.2, Chapter 8

Question 70

How many consecutive inventory reporting cycles must pass before regular-numbered equipment is removed from a command's inventory?

Answer 70

Three | HPM 11.2, Chapter 8