11.2, Materials Management Flashcards
The petty cash fund is used for minor purchases of up to $_______, excluding sales tax, per purchase.
$50
HPM 11.2, Chapter 2
True or False: the petty cash fund may be used to purchase goods for social events.
False
HPM 11.2, Chapter 2
The total change fund shall be limited to $______.
$100
HPM 11.2, Chapter 2
The total petty cash fund shall be limited to $______.
$200
HPM 11.2, Chapter 2
Overall responsibility for the change fund and petty cash fund rests with __________.
The commander
HPM 11.2, Chapter 2
The Department and the State Controller critically review petty cash expenditures and will deny payment for prohibited items or items not considered _________________.
Essential to state operations
HPM 11.2, Chapter 2
True or False: in the event that items available from supply services are back-ordered and critical to operation, petty cash may be used.
True
HPM 11.2, Chapter 2
If a petty cash purchase receipt does not identify the item purchased or the vendor (or if a receipt is not provided), a _______ form must be used.
Std. 439, Disbursement Voucher
HPM 11.2, Chapter 2
When are petty cash or change fund shortages required to be reported to Fiscal Management Section.
The first business day following the discovery of the shortage.
(HPM 11.2, Chapter 2)
Commands shall use the ______ form when ordering items listed in the Supply Services Catalog.
CHP 41, Supply Requisition
HPM 11.2, Chapter 6
True or False: when processing requisitions for ammunition, a separate CHP 41 is required for receipt confirmation.
True
HPM 11.2, Chapter 6
Requisitions are submitted to Supply Services on a __________ basis.
Quarterly
HPM 11.2, Chapter 6
A CHP 41 for ammunition received by the Area shall be returned to Supply Services within ______ days.
10 days
HPM 11.2, Chapter 6
A damaged item delivered by a common carrier shall be acknowledged on the bill of lading by the __________ before being accepted.
Carrier’s driver
HPM 11.2, Chapter 6
True or False: the CHP may issue flares to a person who has appropriately used his or her own flares as a traffic warning of an accident or other hazard.
True
HPM 11.2, Chapter 6
True or False: commands are not required to submit a CHP 41, Supply Requisition for the initial supply of Redi-Refs each year.
True
HPM 11.2, Chapter 6
What items must be ordered on a separate CHP 41 due to processing requirements?
Ammunition and Redi-Refs
HPM 11.2, Chapter 6
_____________ requisitions are made outside of the routine schedule.
Miscellaneous
HPM 11.2, Chapter 6
Commands have _______ days to complete annual equipment inventories and submit them to Division.
60 days
HPM 11.2, Chapter 8
Commands shall immediately prepare and submit a ________ form to Fiscal Management Section, Inventory Control Unit, when any changes are made to their inventory.
CHP 266, Credit Memo
HPM 11.2, Chapter 8
How often should all equipment be serviced?
Annually
HPM 11.2, Chapter 8
Equipment, whether major, sensitive, or minor, that is no longer needed or used by a command is considered ____________ equipment.
Surplus equipment
HPM 11.2, Chapter 8
Equipment that is in useable condition, whether obsolete or not is considered _____________ equipment.
Serviceable equipment
HPM 11.2, Chapter 8
Equipment that can no longer be profitably used because it is in a poor or junk-like condition is considered ____________ equipment.
Unserviceable equipment
HPM 11.2, Chapter 8
No equipment, whether major, sensitive, or minor, shall be discarded without prior approval of _____________.
Business Services Section, Supply Services Unit
HPM 11.2, Chapter 8
Upon receiving approval to discard unserviceable equipment, the item(s) shall be discarded within ________ days.
20 days
HPM 11.2, Chapter 8
True or False: prior to disposal of equipment, any state identification (including numbered tags) must be removed.
True
HPM 11.2, Chapter 8
True or False: the Department may allow an employee to reimburse the CHP (at current replacement cost) for loss or damage of state-owned equipment or property.
True
HPM 11.2, Chapter 8