11.1, Administrative Procedures Flashcards
When claiming expenses, employees shall attach approvals to the ____________.
CalATERS transmittal page
HPM 11.1, Chapter 2
Lodging, meals, and incidental expenses incurred while on travel status are known as __________.
Per Diem expense
HPM 11.1, Chapter 2
An employee may obtain a __________ to cover travel expenses before the travel actually occurs.
Travel advance
HPM 11.1, Chapter 2
Approval must be obtained from __________ before an employee can request a travel advance.
Supervisor
HPM 11.1, Chapter 2
Unless extenuating circumstances exist, employees shall not be issued more than ______ travel advance(s) at a time.
One
HPM 11.1, Chapter 2
Employees shall clear their travel advances no later than ________ days after the trip by either submitting expense claims and/or remitting funds to clear the remaining balances.
10 calendar days
HPM 11.1, Chapter 2
Employees shall book airline reservations using ________ or ________.
Concur or CalTravelStore
HPM 11.1, Chapter 2
Employees shall purchase ____________ airfares, when available.
Nonrefundable
HPM 11.1, Chapter 2
Use of a rental vehicle requires approval from _________.
Division chief or Commissioner
HPM 11.1, Chapter 2
True or False: when a rental car is obtained for state business, employees may extend, at their own expense, the rental period for personal use.
False (Separate arrangements must be made)
HPM 11.1, Chapter 2
True or False: passengers who are not on state business may be transported in a rental car that is paid-for by the Department.
False (the state contract does not extend insurance coverage to such persons)
(HPM 11.1, Chapter 2)
A CHP 263, Rental Car Justification, is required under what circumstances?
1) Renting a larger or upgraded vehicle
2) Refueling charges are incurred
3) Rate exceeds the state contracted rate
4) Renting from non-contracted vendor
(HPM 11.1, Chapter 2)
For security reasons, employees are required to show ______ forms of identification at the Enterprise rental counter.
Two
HPM 11.1, Chapter 2
True or False: employees are authorized to utilize Transportation Network Companies (such as Uber and Lyft) for ground transportation.
True
HPM 11.1, Chapter 2
When employees are authorized to use their privately-owned vehicle on state business, they may claim mileage reimbursement up to __________.
The Federal Standard Mileage Rate (FSMR) for the applicable tax year.
(HPM 11.1, Chapter 2)
With the exception of ________, employees shall not claim expenses arising from travel between home and headquarters (assigned office).
Call-backs
HPM 11.1, Chapter 2
True or False: employees may claim mileage for voluntary overtime.
False
HPM 11.1, Chapter 2
When claiming mileage to out-service training classes, how is the distance computed?
Distance between home and the training site, or distance from headquarters to training site, whichever is lesser.
(HPM 11.1, Chapter 2)
True or False: call-back mileage is considered taxable income and is subject to federal, state, and other applicable tax withholdings.
True
HPM 11.1, Chapter 2
When claiming court mileage on a regular work day, how is mileage computed?
Only the miles in excess of the regular commute may be claimed.
(HPM 11.1, Chapter 2)
When claiming court mileage on a day off (or entirely outside of the regular work shift), how is mileage computed?
Miles from home to court and back may be claimed.
HPM 11.1, Chapter 2
True or False: employees may utilize privately-owned motorcycles as a means of transportation to conduct official state business.
False
HPM 11.1, Chapter 2
True or False: employees may request a travel advance when a third party agrees to pay their travel expenses.
True
HPM 11.1, Chapter 2
True or False: employees required to have a Class A or B driver license as a condition of employment may submit a claim for reimbursement of that portion of the fee that exceeds the cost of the regular noncommercial Class C driver license.
True
HPM 11.1, Chapter 2