Working Overtime SOP 104.05 Flashcards
Last revision date of the current SOP 104.05?
03/01/2017
Effective date of the old SOP 104.05?
11/01/2011
During what times may members be requested to work overtime?
Any time to maintain proper on duty coverage of suppression and emergency medical personnel
What is the limit in consecutive shifts that department members may normally work?
2 consecutive 24 hour shifts (48 hours)
What is the exception to the 48 consecutive work hour rule?
Emergency situations when waived by the Fire Chief or designee
Do recall and mandatory overtime for staffing levels require prior approval?
No but must be assigned by the Shift Battalion Chief
How is overtime compensated?
At the members normal overtime hourly pay rate regardless of their pay and work cycles
What form is submitted for all overtime not including that which maintains minimum staffing levels?
Overtime Authorization Request form
Who must approve the Overtime Authorization Request form according to the NEW SOP?
Assistant Fire Chief over the operations section or designee
Who must approve the Overtime Authorization Request form according to the OLD SOP?
Deputy Fire Chief over the operations section or designee
How and when should the Overtime Authorization Request form be submitted?
In writing at least 5 days in advance of the overtime request
What 2 things should be included in the Overtime Authorization Request form?
- Number of hours expected for the task
2. Justification for overtime expense and list benefit(s) to the department
What is the penalty for a member working overtime not participating in all assigned daily activities?
30 day penalty during which the employee will not be eligible to fill overtime positions
According to the OLD SOP what leave time is included in the “no leave time may be scheduled when it will cause overtime” provision?
Fire Association Annual Business Leave
According to the NEW SOP is Fire Association Business Leave listed to not be scheduled if it will cause overtime?
NO
According to the NEW SOP who must approve leave that will cause overtime?
Assistant Fire Chief
According to the OLD SOP who must approve leave that will cause overtime?
Fire Chief
True of False? Losing the privilege of overtime will not be included in disciplinary actions?
FALSE
Can an employee serving a suspension be allowed to accept an overtime position?
NO
Who has the overall responsibility for providing adequate overtime coverage to insure that DFD’s on duty daily staffing is maintained at an adequate and safe level?
Fire Chief
Who is accountable to hold overtime expenditures within the City Council’s annual approved budget?
Fire Chief
Who’s responsibility is it to fill out the overtime card for a member who works a special event or attends a meeting?
That members responsibility
To whom is the overtime card sent for a member who works a special event or attends a meeting?
A Battalion Chief
According to the NEW SOP who’s responsibility is it to fill out an overtime card for a member who works overtime for staffing purposes at a station?
The member working overtime
According to the OLD SOP who responsibility is it to fill out an overtime card for a member who works overtime for staffing purposes at a station?
The station captain including acting captains
To whom is the overtime card for a member working overtime for staffing purposes at a station sent?
The station captain or Ride-up captain
According to the NEW SOP who’s overtime cards are captains responsible to fill out?
Theirs if they are working overtime
According to the OLD SOP who’s overtime cards is it the responsibility of the captain to fill out?
Theirs if they work overtime and anybody else that is at the station working overtime as well
Whose responsibility is it to approve overtime cards for members working overtime for staffing purposes at a station?
The captain
By when will a captain approve all submitted overtime cards for members working overtime to satisfy staffing requirements at a station?
By the end of each shift
How will a shift battalion chief fill a position from the voluntary list if no one from the rank can be reached?
They will proceed to the next lower rank to fill the position and personnel moved up to configure the apparatus the best way possible
Can members move up to the next higher rank?
Yes. Captains, Drivers, and Firefighters may move up to the next higher rank
Can members move down to a lower rank?
No. Battalion Chiefs, Captains, and Drivers will NOT move down to a lower rank
Who has first preference for any OT that may become available for the oncoming shift?
Members on the Voluntary Overtime list
Who should a member contact to be placed on the Voluntary Overtime list?
Battalion Chief on duty
According to the NEW SOP what is the cutoff time to contact the on duty BC to be placed on the Voluntary Overtime list?
2000 hours
According to the OLD SOP what is the cutoff time to contact the on duty BC to be placed on the Voluntary Overtime list?
2200 hours
How is a members position on the Voluntary Overtime list determined?
Total number of OT hours worked over the last 12 months
When do accumulations of monthly OT hours zero out?
At the first of the new month
Who is ranked first on the Voluntary Overtime list?
Member with the fewest OT hours
Who is ranked last on the Voluntary Overtime list?
Member with the most OT hours
How are ties in total hours broken?
Based on seniority
When must electronic OT slips be filed?
Immediately following the completion of any and all extra duty
What will occur as the result of a failure to turn in OT slips in a timely manner?
Being moved to the bottom of the Voluntary Overtime list for 30 days
In most cases when should the OT slip be filed?
By the end of their tour of duty
What overtime procedure is included in the NEW SOP and not in the OLD SOP?
Special Event Overtime
Who will have preference for any OT that may be available for a special event?
Members on the list for that special event
Who do members contact to be placed on the list for a special event?
BC on duty
What is the cutoff time to contact the BC on duty to be placed on the OT list for a special event?
The cutoff time listed on the special event sign up sheet for that event.
Generally 48-72 hours before the event
How is a members position on the special event overtime list determined?
Total OT hours worked over the last 12 months
What happens to accumulations of monthly OT hours at the first of the new month?
Zero out
Where is the member with the fewest OT hours on the special events list ranked?
First
Where is the member with the most hours on the special events list ranked?
Last
How are ties in total hours broken?
Based on seniority
If an individuals OT hours cannot be determined what is considered?
They are considered to have the most hours
Do some special event OT opportunities have minimum requirements that must be met to be eligible?
YES. Paramedic, ARFF, etc.
What will be implemented when a normal complement of firefighters cannot be maintained as a result of available personnel or the use of the Voluntary Overtime list?
Mandatory Overtime
When will mandatory staffing be implemented?
Only when all other options for staffing have been exhausted in a timely manner
How is a members position on each shifts Mandatory Holdover Overtime list determined?
Total number of hours worked over the previous 12 months
When do accumulations of monthly hours zero out according to the mandatory holdover overtime list?
At the first of the new month
True or False? Mandatory Holdover overtime will only affect the shift currently going off duty?
TRUE
True or False? Members on vacation or with other approved leave are still eligible for mandatory holdover overtime?
FALSE
Who is ranked first on the Mandatory Holdover Overtime list for each shift?
Member with the fewest OT hours worked in the previous 12 months
Who is ranked last on each shifts Mandatory Holdover overtime list?
Member with the most OT hours in the previous 12 months
How are ties in total hours broken for the Mandatory Holdover overtime list?
Based on seniority
What will occur if the person on the top of the Mandatory Holdover overtime list is of a lower rank than the position creating the overtime?
Shift members will be moved up to accommodate placing the lower ranking member into a position
What will occur if the person on top of the Mandatory Holdover overtime list is of a higher rank than the position creating the overtime?
The next person on the Mandatory Holdover overtime list at the same rank or lower than the position creating the overtime will be chosen
If a member is picked for mandatory holdover overtime what may they do?
Attempt to find a replacement of equal rank and specialty to fill the vacancy as long as the position is filled by the beginning of the time designated
What will be the result for not complying with mandatory overtime one notified?
Disciplinary action and removal from the voluntary overtime list for a minimum of 180 days
Who can excuse personnel from a mandatory holdover overtime assignment?
Shift Battalion Chief
Is inconvenience an excuse for mandatory holdover overtime?
NO
If a member is excused from mandatory holdover overtime what will occur?
Member will be denied the opportunity to sign up for voluntary overtime for 30 days.
How long will the Mandatory Holdover overtime list run?
Indefinitely
