Administrative Office/ Mail Policy SOP 107.02 Flashcards
What are the Fire Administrative Office hours?
Monday through Friday 8am (0800) to 5pm (1700)
When is the Fire Administrative Office locked?
After business hours and on holiday and weekends
Where are office supplies kept?
In the Fire Administrative Offices
Who will issue office supplies?
Fire Department Administrative Assistants
What are the mail boxes in the Fire Administrative Office used for?
Intra-departmental communications
Who will have access to the mail boxes for the purpose of passing along information?
All personnel
Who may remove mail and/or communications left in the mail boxes?
Only Chief Officers, Staff Officers, and Company Officers or their designers
Who is responsible for the distribution of the contents of their mail boxes at the appropriate fire stations?
Company Officers
When will mail generally be picked up from the Fire Administrative Office?
Daily on weekdays and distributed to the appropriate locations
Who will pick up mail daily on week days from the Fire Administrative office and be delivered?
Shift Battalion Chief or designee
True or False? The copy machine at the Fire Administrative office will remain unlocked for the convenience of all Fire Department members trained in its use?
TRUE
Who should be notified if there is a problem with the copy machine?
A Fire Administrative Assistant
True or False. If an office at the Fire Administrative Offices is left unlocked after 5pm (1700) on weekdays or on a holiday it may be accessed
FALSE unless there has been given an exception for official city business
True or False? Telephones and computers in the Fire Administrative offices are not for general use
TRUE
