Training And Travel Requests SOP 109.02

Question 1

Effective date of SOP 109.02?

Answer 1

03/01/2017

Question 2

What fields of study does the DFD support and encourage CE and training in?

Answer 2

Any field of study related to the proper and efficient operation of the department

Question 3

What is the first preference for training whenever possible?

Answer 3

To bring the classes and instructors to the department?

Question 4

Why is it the first preference for training to bring the classes and instructors to the department?

Answer 4

To enhance the benefits to as many members in the organization as possible

Question 5

What may occur when it is not practical to bring classes and instructors to the department for a particular training?

Answer 5

Members of the department may be approved for outside training

Question 6

When should a travel/training request form be completed?

Answer 6

Prior to the date of the class or seminar

Question 7

What should the travel/training request include?

Answer 7

Reasonable estimates of all expenses including registration fees, books, transportation, accommodations, meals, etc.

Question 8

Where are the travel/training request electronic forms located?

Answer 8

On the city’s intranet at:

Http://portal.cityofdenton.com/travel/default.asp

Question 9

True or False? Travel requests must include how the training (if approved) will effect staffing

Answer 9

TRUE

Question 10

Who will review all training requests with the training chief?

Answer 10

The assistant fire chief or fire Marshall

Question 11

With whom will the assistant fire chief or fire Marshall review all training requests?

Answer 11

Training chief

Question 12

What are the 2 primary considerations when reviewing a training request?

Answer 12

1. The value of the class to the department

2. The availability of training funds

Question 13

What 2 things does reimbursement for traveling or training expenses require?

Answer 13

1. Approval by the assistant fire chief or fire Marshall

2. Itemized expense report following all of the city’s requirements as to receipts, documentation, etc.

Question 14

What course materials are normally covered by the department?

Answer 14

Tuition, Registrations, and all required course materials

Question 15

What kind of accommodations will the department normally cover?

Answer 15

Reasonable at an approved motel or hotel

Question 16

What kind of telephone calls will the department normally cover?

Answer 16

Any business related long distance calls

One personal call home per day

Question 17

Will the department normally cover parking and ground transportation expenses?

Answer 17

YES

Question 18

What must occur prior to travel for an automobile rental?

Answer 18

Approval prior to travel

Question 19

How are meals covered by the department?

Answer 19

As outlined on the city’s per diem rate

Question 20

If travel is local what may the department furnish?

Answer 20

A vehicle

Question 21

What may the department decide to do if a vehicle is not available to for local travel?

Answer 21

Members driving their personal receive mileage reimbursement according to the city travel policy

Question 22

True or False? Members will be presumed to travel by air whenever practical?

Answer 22

TRUE

Question 23

If a member chooses to drive although travel by air would have been practical how is travel reimbursed?

Answer 23

Based upon round trip coach fares from DFW or Love Field

Question 24

What kind of expenses incurred by a members spouse or family member does the department reimburse?

Answer 24

NONE

Question 25

True or False? The department will reimburse 1 alcoholic drink per day but no sources of entertainment?

Answer 25

FALSE. The department does not reimburse any expense incurred for alcohol or entertainment

Question 26

What happens to any unspent funds when submitting the itemized expense report?

Answer 26

Returned to the city

Question 27

Is travel time to and from a conference, seminar, or related event considered actual hours worked?

Answer 27

YES

Question 28

How is travel time to and from a conference, seminar, or related event compensated?

Answer 28

Based upon travel to and from Denton

Question 29

What shall be granted to non-exempt employees for any hours worked in excess of their normal schedule?

Answer 29

Extra time off

Question 30

For non-exempt employees what time does hours work include?

Answer 30

Both travel and class time

Question 31

True or False? Operations personnel should be granted time off prior to and after travel for a class, seminar, training, etc.?

Answer 31

TRUE

Question 32

What 4 things are the basis for the amount of time off granted prior to and after travel for a class?

Answer 32

1. Distance needed to travel to and from class
2. What an individual requests
3. Needs of the department
4. The assistant fire chief

Question 33

What is the maximum allowable time off prior to departure?

Answer 33

12 hours

Question 34

What is the maximum allowable time off when returning from training, class, seminar, etc.?

Answer 34

24 hours prior to returning to operations