Training And Travel Requests SOP 109.02 Flashcards
Effective date of SOP 109.02?
03/01/2017
What fields of study does the DFD support and encourage CE and training in?
Any field of study related to the proper and efficient operation of the department
What is the first preference for training whenever possible?
To bring the classes and instructors to the department?
Why is it the first preference for training to bring the classes and instructors to the department?
To enhance the benefits to as many members in the organization as possible
What may occur when it is not practical to bring classes and instructors to the department for a particular training?
Members of the department may be approved for outside training
When should a travel/training request form be completed?
Prior to the date of the class or seminar
What should the travel/training request include?
Reasonable estimates of all expenses including registration fees, books, transportation, accommodations, meals, etc.
Where are the travel/training request electronic forms located?
On the city’s intranet at:
Http://portal.cityofdenton.com/travel/default.asp
True or False? Travel requests must include how the training (if approved) will effect staffing
TRUE
Who will review all training requests with the training chief?
The assistant fire chief or fire Marshall
With whom will the assistant fire chief or fire Marshall review all training requests?
Training chief
What are the 2 primary considerations when reviewing a training request?
- The value of the class to the department
2. The availability of training funds
What 2 things does reimbursement for traveling or training expenses require?
- Approval by the assistant fire chief or fire Marshall
2. Itemized expense report following all of the city’s requirements as to receipts, documentation, etc.
What course materials are normally covered by the department?
Tuition, Registrations, and all required course materials
What kind of accommodations will the department normally cover?
Reasonable at an approved motel or hotel
What kind of telephone calls will the department normally cover?
Any business related long distance calls
One personal call home per day
Will the department normally cover parking and ground transportation expenses?
YES
What must occur prior to travel for an automobile rental?
Approval prior to travel
How are meals covered by the department?
As outlined on the city’s per diem rate
If travel is local what may the department furnish?
A vehicle
What may the department decide to do if a vehicle is not available to for local travel?
Members driving their personal receive mileage reimbursement according to the city travel policy
True or False? Members will be presumed to travel by air whenever practical?
TRUE
If a member chooses to drive although travel by air would have been practical how is travel reimbursed?
Based upon round trip coach fares from DFW or Love Field
What kind of expenses incurred by a members spouse or family member does the department reimburse?
NONE
True or False? The department will reimburse 1 alcoholic drink per day but no sources of entertainment?
FALSE. The department does not reimburse any expense incurred for alcohol or entertainment
What happens to any unspent funds when submitting the itemized expense report?
Returned to the city
Is travel time to and from a conference, seminar, or related event considered actual hours worked?
YES
How is travel time to and from a conference, seminar, or related event compensated?
Based upon travel to and from Denton
What shall be granted to non-exempt employees for any hours worked in excess of their normal schedule?
Extra time off
For non-exempt employees what time does hours work include?
Both travel and class time
True or False? Operations personnel should be granted time off prior to and after travel for a class, seminar, training, etc.?
TRUE
What 4 things are the basis for the amount of time off granted prior to and after travel for a class?
- Distance needed to travel to and from class
- What an individual requests
- Needs of the department
- The assistant fire chief
What is the maximum allowable time off prior to departure?
12 hours
What is the maximum allowable time off when returning from training, class, seminar, etc.?
24 hours prior to returning to operations
