Timeframes/Retention Periods Flashcards
11.1 Admin Procedures
Claims must be completed within _____ months of the date of the alleged incident.
6 Months
11.1 Admin Procedures
CHP 735’s to fiscal management section, reimbursable services unit within _______ business days of BAC results of .08 or greater.
10 Business Days
11.1 Admin Procedures
118’s shall stay at the area office for ______ years
3 years
11.1 Admin Procedures
CHP 202’s shall remain at the area office for ____ years
3 years
11.1 Admin Procedures
Government code requires the Department to pay invoices within _____ days of receipt.
45 days
11.1 Admin Procedures
Depositions are required to be within ____ miles of an employees residence.
75 miles
11.1 Admin Procedures
An employee must show proof of travel within _______ calendar days by submitting claim.
10 calendar days.
10.2 Interval Inv
Per GC § 19635, “No adverse action shall be valid against any state employee for any cause for discipline based on any civil service law of this state, unless notice of the adverse action is served within ___ after the cause for discipline, upon which the notice is
based, first arose. Adverse action based on fraud, embezzlement, or the falsification of records shall be valid, if notice of the adverse action is served within three years after the discovery of the fraud, embezzlement, or falsification.”
3 years
10.2 Internal Inv
Investigation to OIA within ______ calendar days
60
10.2 Internal Inv
Pursuant to Government Code (GC) § 3304, adverse action shall not be undertaken
against an employee for any act, omission, or other allegation of misconduct if the investigation is not completed within ___ of the Department’s discovery of the allegation by a person authorized to initiate an internal investigation (typically a supervisor or above).
12 months
70.6 Officer Safety
Completed pursuit reports are due in ____ Calendar days
10 calendar days
Weapons shall not be held less than 48 hours and unless retained for evidence, must be available more than 48 hours after the seizure, or no later and _____ business days after the gun release application is approved by DOJ
5 business days
70.6 Officer Safety
All OC canisters are to be replaced during their ___ year during the annual inspection of safety equipment in conjunction with completion of the CHP 11.
a. Third
b. Fourth
c. Fifth
d. Sixth
B
MOU
Each level of review for Informal Dispute Resolution must occur within ____ calendar days of the issuance of written comments considered adverse to the employee’s performance.
30
22.1 Command Inspt
Prior to any inspection, the command should receive_____ notice. However, a notice to reinspect is not required if a command fails to correct identified deficiencies.
A. 24 hours
B. 10 Calendar Days
C. 30 days
D. 45 work days
C. 30 days
22.1 Command Inspt
Retention- The documents shall be maintained in a chronological file for the previous _____ and be readily available for management review.
A. 2 years
B. 3 years
C. 5 years
D. 7 years
C. 3 years
22.1 Command Inspt
Retention period for Command Evidence inspections. These documents shall be maintained in a chronological file for the previous ____ years, plus current, and be readily available for management review
A. 2
B. 3
C. 4
D. 5
C. 4 years
11.2 Materials Mgt
The original CHP 264 (Reimbursement-petty cash request) and supporting reimbursement receipts/vouchers are to be retained by the Area command for a period of _____.
A. 2 years
B. 3 years
C. 4 years
D. 7 years
c. 4 years
11.2 Materials Mgt
The Prompt Payment Act requires state agencies to pay properly submitted, undisputed invoices within _____ days of initial receipt.
A. 45 Calendar days
B. 45 Business days
C. 30 Calendar days
D. 30 Business days
A. 45 calendar days
11.2 Material Mgt.
All inventory documents (including certification memorandum and acquisition/disposal documents must be retained for ____ plus the current year.
A. 2
B. 3
C. 5
D. 7
B. 3 years plus the current year
11.2 Materials mgt
A change fund (limited to $100) is for making change, and the balance will always remain the same (since the money is a direct exchange). Shortages due to fraud, embezzlement, burglaries, or robberies shall be reported to Fiscal Management Section, Cashiering Unit. Shortages of $____ or more must be reported in writing no later than the first business day following the discovery of the shortage. HPM 11.1, 4-26
A. 5
B. 6
C. 25
D. 50
B. 6
10.10 Perf. Appraisal
The completed CHP 100s for previous annual evaluation periods shall be maintained for ___ years, in a separate folder, filed adjacent to the field personnel folder.
5
10.10 Perf. Appraisal
An annual performance appraisal shall be completed and submitted to HRS, PFS, within ___ days following the officer’s anniversary date of appointment in the current job classification.
60
11.1 Admin Proc
How many days prior shall an employee submit their request for travel advance prior to the first day of travel but no earlier than two weeks prior to the first day of travel?
2 business days
11.1 Admin Proc
Government Code (GC) Section 927 requires the Department to pay invoices within ___ days of receipt.
45 days
11.1 Admin Proc
Travel advances should be submitted at least ____ business days before travel and no sooner than ___ weeks before travel.
2, 2
11.1 Admin Proc
To avoid losing eligibility for subsequent travel advances employees need to ensure they are showing proof of their travel within ____ calendar days by submitting claims or remitting balances.
10
11.1 Admin Proc
As stated on the STD 270, all motor vehicle accidents shall be reported within ___ hours to Dept. of General Services, Office of Risk and Insurance Management using STD 270 form.
48
11.1 Admin Proc
Claims must be completed within ____ months of the date of alleged incident.
6 months
11.1 Admin Proc
Supervisor may refuse to accept a subpoena if there are less than ___working days before subpoena is scheduled for court.
5 working days
11.1 Admin Proc
If supervisor has accepted a subpoena and determines it cannot be served: shall notify server no less than ____hours before court date.
48
11.1 Admin Proc
A CHP 121A shall stay at the Area Office for _________.
life of employee plus 30 years
11.1 Admin Proc
A CHP 113, accident and injury report shall remain at the area office for ___________.
5 years
11.1 Admin Proc
A 118 shall stay at the area office for ___ years
3 years
11.1 Admin Proc
A CHP 202 for misdemeanor stays at the office for ___________.
3 years
11.1 Admin Proc
Length a CHP 555 is retained at the area office and felony hit and run:
4 years / forever
11.1 Admin Proc
A CHP 215 is retained for ____ months rotating?
6 months
11.1 Admin Proc
A green copy is accessible to a supervisor and required for ______.`
1 year
11.1 Admin Proc
Completed CHP 735’s shall be forwarded to Fiscal Mgmt Section, Reimbursable Services Unit within ___ business days of the date the BAC results of .08% or greater are received (.04% for commercial).
10
100.69 Gen Law Enf
Upon locating/finding a missing person (child or adult), officers shall immediately notify the Attorney General’s office via MUPS (Missing/Unidentified Persons System). Officers should also notify the agency which generated the missing persons report and provide pertinent information within ___ hours.
24
100.69 Gen Law Enf
Weapons shall be held not less than 48 hours and unless retained for evidence, must be available for release not more than 48 hours after the seizure, or no later than ___ business days after a Law Enforcement Gun Release Application is approved by DOJ. (See HPM 70.1, Evidence Manual, Chapter 11, Release/Disposal of Weapons, for more information regarding releasing weapons.
5 business days
100.70 SSP
An MOU shall be in effect for a term of no more than ___ years.
5
100.70 SSP
For incidents on state-owned or state-leased property resulting in no law enforcement contact, or if a law enforcement agency other than the CHP responds, the STD. 99 shall be completed by the reporting state facility representative and forwarded to the local CHP Area office having jurisdiction where the incident occurred. The form should be forwarded within ___ days of the date of the incident.
10
100.70 SSP
A permit will be issued within ___ working days of receipt of a complete and proper application, providing all of the following criteria are met.
10
100.9 Enf Docs
Original CHP 214s are to be retained in the Area office files for a minimum of ___.
a. 6 months
b. 1 year
c. 2 years
d. 3 years
A. 6 months
100.9 Enf Docs
Upon completion of a CHP 215 book, the copies are to be retained for ___. This retention period may be extended by the Area commander.
1 year
81.2 Veh proc
A post-storage hearing shall be conducted within ____ hours of the request and may be conducted in writing, person, or telephonically.
48 hours
81.2 Veh proc
In order to be a granted a post-storage hearing, the RO, LO, or their agent is required to request a hearing within ___ days of the date on the notice.
10
81.2 Veh proc
A Post Storage Hearing shall be conducted within ___ hours of the request, excluding weekends and holiday.
48
81.2 Veh proc
The individual requesting the post-storage hearing shall be advised of the hearing officer’s decision and informed the Area is not the final level of review (the finding could change when the hearing is reviewed by Division or Headquarters), and shall be provided a copy of the CHP 422B within ___ ___ ___.
10 business days
70.4 DUI enf
Checkpoint operational plans shall be kept on file for the area for a minimum period of _____ year(s) plus the current year, in the event they are needed for court cases.
B. 2 years
70.4 DUI enf
The average time a vehicle spends in the lane should not normally exceed ___ minutes.
a. 2
b. 3
c. 4
d. 5
B. 3 Minutes
70.4 DUI enf
At the completion of each checkpoint, the team leader shall prepare copies of the CHP ___ for transmittal to the appropriate field Division, and IDS. The copies shall be forwarded (via facsimile, mail, or electronic mail) within ___ of the conclusion of the checkpoint operation.
a. _______, 24 hours
b. _______, 48 hours
c. _______, 72 hours
d. _______, 10 business days
B. CHP 205/48 hours
9.2 Substance abuse
Positive test results and documented reasonable suspicion will become part of the request for adverse action file. This information will be maintained for:
5 years
10.2 Int. Inv
Area and Division commanders shall ensure the investigation is forwarded to OIA within _____ calendar days from the date the Area becomes aware of the misconduct.
60
10.2 Int. Inv
In complex cases where the investigations will exceed ___ days, the Division commander
should contact the appropriate Assistant Commissioner to request an extension.
60
10.3 Personnel Trans
Long-term U.S. military leave cannot exceed ___.
5 years
10.3 Personnel Trans
In addition to leave taken under the provisions of FMLA/CFRA, an employee who is disabled due to pregnancy, childbirth, or related medical conditions is entitled to take unpaid PDL for the period of the actual disability up to ___, per pregnancy, as medically needed.
4 months
10.3 Personnel Trans
True or false? An eligible employee requesting FMLA/CFRA leave shall be required to provide their supervisor with a completed medical certification form which supports the need for leave due to a serious health condition affecting the employee or eligible family member within 30 days.
False ( Within 15 calendar days)
10.3 Personnel Trans
True or false? Under FMLA/CFRA, employees (male or female) are allowed to take up to a total of 16 weeks (in one continuous block or intermittently) of leave to bond with their child after birth. It must be taken within 1 year of the date of the birth.
False ( 12 weeks)
70.1 Evidence
The owner is responsible for advising the Area of their intent to retrieve their firearm with _____ days of having received notification of its availability for release from the Department. However, if the owner does not respond within this _____ -day period, the Department is not relived from its obligation to maintain possession of the firearm for at least 180 days from the date the notification to the owner was mailed.
30, 30
70.1 Evidence
The case status on misdemeanor/infraction evidence shall be checked after ___.
6 months
70.1 Evidence
The CHP 36 forms and all other documents attached to it shall be retained for the life of the evidence plus ___.
5 years
70.1 Evidence
The case status on felony evidence shall be checked ___ after booking and every year thereafter.
1 year
70.1 Evidence
Penal Code Section 11108.2(a) requires all firearms that come into the possession of the Department, are reported lost or stolen, or are under observation be entered into the Automated Firearms System (AFS) within _______ calendar days after being notified of the precipitating event.
7
70.1 Evidence
In the event the appropriate prosecutor declines to file a case, the evidence shall be disposed of ___ days after the date of arrest. The court officer shall notify the evidence officer within two working days of cases the prosecutor has declined to file when there is evidence associated with that case.
90 days
10.6 Occ Safety
The commander or designee shall review and sign the CHP 121 within ___ days of notification of an injury or illness.
3 days
