Timeframes/Retention Periods Flashcards
11.1 Admin Procedures
Claims must be completed within _____ months of the date of the alleged incident.
6 Months
11.1 Admin Procedures
CHP 735’s to fiscal management section, reimbursable services unit within _______ business days of BAC results of .08 or greater.
10 Business Days
11.1 Admin Procedures
118’s shall stay at the area office for ______ years
3 years
11.1 Admin Procedures
CHP 202’s shall remain at the area office for ____ years
3 years
11.1 Admin Procedures
Government code requires the Department to pay invoices within _____ days of receipt.
45 days
11.1 Admin Procedures
Depositions are required to be within ____ miles of an employees residence.
75 miles
11.1 Admin Procedures
An employee must show proof of travel within _______ calendar days by submitting claim.
10 calendar days.
10.2 Interval Inv
Per GC § 19635, “No adverse action shall be valid against any state employee for any cause for discipline based on any civil service law of this state, unless notice of the adverse action is served within ___ after the cause for discipline, upon which the notice is
based, first arose. Adverse action based on fraud, embezzlement, or the falsification of records shall be valid, if notice of the adverse action is served within three years after the discovery of the fraud, embezzlement, or falsification.”
3 years
10.2 Internal Inv
Investigation to OIA within ______ calendar days
60
10.2 Internal Inv
Pursuant to Government Code (GC) § 3304, adverse action shall not be undertaken
against an employee for any act, omission, or other allegation of misconduct if the investigation is not completed within ___ of the Department’s discovery of the allegation by a person authorized to initiate an internal investigation (typically a supervisor or above).
12 months
70.6 Officer Safety
Completed pursuit reports are due in ____ Calendar days
10 calendar days
Weapons shall not be held less than 48 hours and unless retained for evidence, must be available more than 48 hours after the seizure, or no later and _____ business days after the gun release application is approved by DOJ
5 business days
70.6 Officer Safety
All OC canisters are to be replaced during their ___ year during the annual inspection of safety equipment in conjunction with completion of the CHP 11.
a. Third
b. Fourth
c. Fifth
d. Sixth
B
MOU
Each level of review for Informal Dispute Resolution must occur within ____ calendar days of the issuance of written comments considered adverse to the employee’s performance.
30
22.1 Command Inspt
Prior to any inspection, the command should receive_____ notice. However, a notice to reinspect is not required if a command fails to correct identified deficiencies.
A. 24 hours
B. 10 Calendar Days
C. 30 days
D. 45 work days
C. 30 days
22.1 Command Inspt
Retention- The documents shall be maintained in a chronological file for the previous _____ and be readily available for management review.
A. 2 years
B. 3 years
C. 5 years
D. 7 years
C. 3 years
22.1 Command Inspt
Retention period for Command Evidence inspections. These documents shall be maintained in a chronological file for the previous ____ years, plus current, and be readily available for management review
A. 2
B. 3
C. 4
D. 5
C. 4 years
11.2 Materials Mgt
The original CHP 264 (Reimbursement-petty cash request) and supporting reimbursement receipts/vouchers are to be retained by the Area command for a period of _____.
A. 2 years
B. 3 years
C. 4 years
D. 7 years
c. 4 years
11.2 Materials Mgt
The Prompt Payment Act requires state agencies to pay properly submitted, undisputed invoices within _____ days of initial receipt.
A. 45 Calendar days
B. 45 Business days
C. 30 Calendar days
D. 30 Business days
A. 45 calendar days
11.2 Material Mgt.
All inventory documents (including certification memorandum and acquisition/disposal documents must be retained for ____ plus the current year.
A. 2
B. 3
C. 5
D. 7
B. 3 years plus the current year
11.2 Materials mgt
A change fund (limited to $100) is for making change, and the balance will always remain the same (since the money is a direct exchange). Shortages due to fraud, embezzlement, burglaries, or robberies shall be reported to Fiscal Management Section, Cashiering Unit. Shortages of $____ or more must be reported in writing no later than the first business day following the discovery of the shortage. HPM 11.1, 4-26
A. 5
B. 6
C. 25
D. 50
B. 6
10.10 Perf. Appraisal
The completed CHP 100s for previous annual evaluation periods shall be maintained for ___ years, in a separate folder, filed adjacent to the field personnel folder.
5
10.10 Perf. Appraisal
An annual performance appraisal shall be completed and submitted to HRS, PFS, within ___ days following the officer’s anniversary date of appointment in the current job classification.
60
11.1 Admin Proc
How many days prior shall an employee submit their request for travel advance prior to the first day of travel but no earlier than two weeks prior to the first day of travel?
2 business days
11.1 Admin Proc
Government Code (GC) Section 927 requires the Department to pay invoices within ___ days of receipt.
45 days
11.1 Admin Proc
Travel advances should be submitted at least ____ business days before travel and no sooner than ___ weeks before travel.
2, 2
