HPM 22.1 Command Inspections Flashcards
True or False
The purpose of the Department’s Command Inspections Program (CIP) is to establish a credible and comprehensive process allowing commanders to identify and solve problems before they become critical issues. It is based primarily on self-assessment and self-inspections with ongoing verification by an independent body. The CIP ensures all levels of departmental operations comply with all legal statutes, as well as departmental policies and procedures.
True
True or False
Differences - Audit Versus Inspection. An audit is an in-depth evaluation, which can only be conducted by a trained auditor. However, an inspection is a cursory review of departmental systems to ensure compliance with departmental policy and legal statutes. An inspection can be conducted by any member of the Department in accordance with this manual.
True
Executive Office Level Inspection:
An Executive Office level inspection is an inspection conducted by the Commissioner; Deputy Commissioner; Assistant Commissioner, Staff; Assistant Commissioner, Field; or the OIG to examine all or part of a subordinate command’s operation. All command levels up to and including the Executive Offices are subject to inspection.
Division Level Inspection:
A chapter inspection conducted by all Divisions to examine all or part of a subordinate command’s operation. Two chapter inspections will be designated each year by Executive Management. Chapter inspections designated by Executive Management are to be conducted by all commands.
Command Level Inspection:
A chapter inspection conducted by command personnel to examine all or part of their command’s operation.
Yes
The role of supervisors, managers and commanders is to do all of the following except:
A. Ensure compliance with departmental policies, procedures, and legal statues.
B. Review field operations and administrative processes.
C. Provide guidance and direction.
D. Ensure employee’s uniform is in compliance with the Department’s uniform policy.
D.
A Chapter Inspection is an inspection conducted utilizing the corresponding inspection checklists and ______
A. CHP 93K
B. CHP 41
C. CHP 680A
D. CHP 555
C. CHP 680A
____ is the OPI for the administration and facilitation of the CIP.
A. OAO
B. Office of the Academy
C. OIG
D. BIA
C. OIG
A minimum of ___ chapter inspections will be conducted by Divisions, Areas, and Executive Offices each calendar year. These ___ chapter inspections will be conducted by Divisions who will inspect their subordinate commands. A division May utilize personnel from anywhere within their Division such as Area personnel as long as they are from a command other that’s the command being inspected.
A. One
B. Two
C. Three
D. Four
B. Two
The inspection process ____ not be used in response to anonymous letters, internal issues, or as a “management audit.” If an inspector discovered actionable items warranting an internal investigation as articulated in HPM 10.2, immediate notifications shall be made to the inspector’s commander.
A. Should
B. Shall
C. May
D. Must
B. Shall
_____ is an inspection conducted by the Commissioner; Deputy Commissioner; AC Staff, AC Field or the OIG to examine all or part of a subordinate command’s operation.
A. Executive Office level inspection
B. Division Level inspection
C. Command Level Inspections
D. Pre-flight inspection
A. Executive Office level inspection
_____ is a chapter inspection conducted by all Divisions to examine all or part of a subordinates commands operations.
A. Executive Office level inspection
B. Division Level inspection
C. Command Level Inspections
D. Pre-flight inspection
B. Division Level inspection
____ are chapter inspections conducted by command personnel to examine all or part of their command’s operation.
A. Executive Office level inspection
B. Division Level inspection
C. Command Level Inspections
D. Pre-flight inspection
C. Command Level Inspections
Prior to any inspection, the command should receive_____ notice. However, a notice to reinspect is not required if a command fails to correct identified deficiencies.
A. 24 hours
B. 10 Calendar Days
C. 30 days
D. 45 work days
C. 30 Days
______ shall be actively involved in the ongoing inspection process. They are responsible to ensure with the commander responsible for conducting the inspection.
A. Supervisors
B. Managers
C. Commanders
D. All of the above
D. All of the above
True or False
The inspection checklist and the CHP 680A will be generated as the result of a chapter inspection. These documents shall be routed as follows: (1-9)
a. Executive Office Level. Originals shall be routed to the Executive Office responsible for the inspection within 30 CALENDAR days by the inspected command.
b. Division Level Inspection. Originals shall be routed to the AC within 30 CALENDAR days who shall forward them to OIG within 45 CALENDAR days of the completed inspection.
c. Command Level Inspection. Originals shall be routed to the respective Division within 30 CALENDAR days. (1-10)
True
Retention- The documents shall be maintained in a chronological file for the previous _____ and be readily available for management review.
A. 2 years
B. 3 years
C. 5 years
D. 7 years
B. 5 years
True or False
Appeals can only happen to the level above the inspected command. For example for Division Level Inspections the subordinate commands may only appeal to their appropriate Division Commander.
True
____ is responsible for conducting a follow-up inspection fo the Command Performance Review to determine whether the inspected commands have implemented corrective actions and resolved the issues identified within the command performance reveries.
A. OIG
B. The commissioners office
C. DGS
D. Division Commander
A. OIG
Retention period for Command Evidence inspections. These documents shall be maintained in a chronological file for the previous ____ years, plus current, and be readily available for management review
A. 2
B. 3
C. 4
D. 5
C. 4 years
If a team is utilized, a lead inspector at the rank of ____ or above shall be designated by the commander responsible for conducting the inspection.
A. Supervisor
B. Manager
C. Commander
D. Division Commander
A. Supervisor
Each required evidence inspection shall be documented on the_____Exceptions Document; CHP 680R, Evidence Inspection Log; and CHP 680B, Command Evidence – Inspection Checklist.
A. CHP 680A
B. CHP 92
C. CHP 93E
D. CHP 41
A. CHP 680 A
True or False
Explorer personnel files shall be treated as confidential and shall be maintained in a secure location by the post advisor. The explorer personnel file shall be retained at the Area while the explorer remains active, plus five years. 31-4
True
- A minimum of _____ chapter inspections will be conducted by Divisions, Areas, and Executive Offices each calendar year.
a. 1
b. 2
c. 3
d. 4
b. 2
- The designated inspector shall select no less than ____ items from the most recent inspection to ensure the validity of the inspection
a. 3
b. 5
c. 8
d. 10
b. 5
- A(n) ________is a cursory review of departmental systems to ensure compliance with departmental policy and legal statutes.
a. Audit
b. Inspection
c. Checklist
d. Review
b. Inspection
- When entering the evidence/property room to conduct inspections, there ____ be at least ____ employees present.
a. Should/two
b. Should/three
c. Shall/two
d. Shall/three
c. Shall/two
- Verify all unclaimed property of value is purged at ___-day intervals when the owner is not known or there is no party with proper interest.
a. 30
b. 60
c. 90
d. 120
c. 90
- Inventories shall be conducted _______ and upon change of a command, change of evidence officers, as well as any time there is doubt as to the integrity of the evidence system.
a. Monthly
b. Quarterly
c. Bi-annually
d. Annually
d. Annually
- The evidence officer _______ not be an active field officer or investigator involved in collecting evidence in the field, as this would create a conflict of interest.
a. May
b. Should
c. Shall
d. Will
b. Should
- The evidence/property room ____ be secured with a deadbolt and _____ not be in a room that requires access by repair personnel (e.g., room containing telephone circuits or generators).
a. Should/Should
b. Should/May
c. Shall/Should
d. Shall/Shall
c. Shall/Should
- Any package containing controlled substances that appears to have been tampered with after initial laboratory analysis shall be sent back to the laboratory and reanalyzed. If an unaccounted for discrepancy exists between the original analysis and subsequent analysis, the inspector(s) shall make appropriate notifications through their chain of command.
a. Should/Should
b. Should/Shall
c. Shall/Should
d. Shall/Shall
- At least 10 percent of each procurement process, with a minimum of 10 procurements per process shall be inspected. If any discrepancies are revealed, an additional 10 percent of the specific procurement process, or at least 10 additional procurements, shall be inspected so that a total of 20 percent, or a minimum of 20 procurements, are inspected. If further discrepancies are revealed, the entire command procurement processes shall be inspected to ensure compliance with policy and legal statutes. If there are less than ___ procurements in any or all of the procurement process, 100 percent of each procurement process shall be inspected.
a. 5
b. 10
c. 15
d. 20
b. 10
