HPM 11.2 Materials Management Flashcards
The total petty cash fund shall be limited to _____ and the change fund shall be limited to _____
A. $200/$200
B. $100/$300
C. $300/$100
D. $400/$300
C. $300/$100
2-3
True of False
When a change in the petty cash fund or change fund custodian or if the command needs to close the fund. The prior custodian must prepare a final STD 439, Disbursement Voucher, and/or CHP 264, Reimbursement- Petty Cash Request and upload it onto ASD Document Repository. Also the command shall prepare a CHP 250 Petty Cash and change fund reconciliation.
True
2-4
Petty cash is authorized to purchase all of the following except:
A. Payment of postage due (receipts are required)
B. Key making
C. Payment of money orders
D. Purchase of office supplies
D. Purchase of office supplies
2-7
Each command shall report shortages due to theft in the fund within ____ to FMS, APU no later than the first business day following the discovery of the theft.
A. 24 hours
B. 48 hours
C. 12 hours
D. Immediately
D. Immediately
True or False
The CAL-Card may be used to purchase commodities necessary for the daily operation of the command, and when the requisition process is not feasible. Purchases should not be in conflict with the limitations listed below.
i. Primary method of obtaining office and janitorial supplies from certified suppliers and/or mandatory statewide contracts. Cardholders should seek out and do business with local certified suppliers when procuring janitorial supplies.
ii. State agencies must make every effort to conduct business with small business, disabled veteran-owned business enterprises and Micro businesses.
iii. State agencies are required to capture information regarding the ethnicity, race, and gender of suppliers who are awarded purchase contracts and procurements. As well as to capture information to determine if the business owner is a minority, a woman, or a disabled veteran using the CHP 28
iv. Scrutinized companies are ineligible to bid on or submit a proposal for a contract with the state.
True
Upon receipt of the bank statement, attachments, and the CHP 317 the supervisor should within____ days:
a. Review, approve, initial and date the CHP 317, and sign and date the bank statement below the cardholder’ s signature.
b. Ensure the CHP 317 and all attachments are accounted for.
c. Submit paperwork to the commander for review and approval.
d. Forward paperwork to the appropriate Division approving official.
A. 3 Work days
B. 3 Calendar days
C. 5 Work days
D. 5 Calendar days
B. 3 calendar days
All employees are accountable for state-owned equipment assigned to them or under their control and ____ exercise reasonable and prudent care in the use, maintenance, and storage of such equipment.
A. Should
B. Shall
C. May
D. Must
B. Shall
It is the employee’s responsibility to immediately notify their ____ of any lost, stolen, damaged, or destroyed CHP-owned equipment or property
A. Supervisor
B. Lieutenant
C. Captain
D. Commander
D. Commander
All of the following are categories of equipment except:
A. Major - unit cost of $5000 or more
B. Minor - unit cost of less than $5000 but does not require stringent accountability controls.
C. Sensitive - equipment which has a cost of less than $5000 but requires stringent accountability controls. (Camera, computer, PAS, Radar unit)
D. Non sensitive - equipment which has a cost of less than $5000 but requires moderate accountability controls. (Taser, Night vision goggles (air ops) etc.)
D. Non sensitive - equipment which has a cost of less than $5000 but requires moderate accountability controls. (Taser, Night vision goggles (air ops) etc.)
(8-9)
_____ is responsible for overall administration of the departmental grants program.
A. The Commissioner
B. Deputy Commissioner
C. Assistant Commissioner Staff
D. Assistant Commissioner Field
C. Assistant Commissioner Staff
HVAC system shall not be heated above ____ nor cooled below ____ degrees Fahrenheit.
A. 75/70
B. 68/78
C. 80/70
D. 85/65
B. 68/78
The petty cash fund _____ be for “minor” purchases (up to ____, excluding sales tax per purchase) necessary for the daily operation of the command and consistent with the goals of the Department. The fund shall not be used to purchase goods for social events.
A. Shall/$75
B. Should/$65
C. Shall/$50
D. Should/$55
C. Shall/$50
Commands shall use the ____ when ordering items listed in the Supply Services Catalog
A. CHP 23
B. STD 439
C. CHP 93E
D. CHP 41
D. CHP 41
The original CHP 264 (Reimbursement-petty cash request) and supporting reimbursement receipts/vouchers are to be retained by the Area command for a period of _____.
A. 2 years
B. 3 years
C. 4 years
D. 7 years
C. 4 years
The Prompt Payment Act requires state agencies to pay properly submitted, undisputed invoices within _____ days of initial receipt.
A. 45 Calendar days
B. 45 Business days
C. 30 Calendar days
D. 30 Business days
A. 45 Calendar Days
In accordance with GC section 14838.5(c), state agencies shall obtain two price quotes from responsible suppliers for the acquisition of goods estimated to cost les than _____.
A. $9,999
B. $10,000
C. $5,000
D. $2,500
B. $10,000
Under what conditions shall sensitive items be placed in the trunk of a temporarily parked (e.g. restaurant, gym, bank)vehicle? (Mark all that apply)
A. The vehicle’s trunk release button has been deactivated.
B. The vehicle’s trunk can only be opened by key.
C. The vehicle’s alarm has been set.
D. The items are out of sight.
E. None of the above. Sensitive items shall never be placed in the trunk of a vehicle not securely parked in a private lot.
A and B
