Steps by Steps Flashcards
List out must-have tasks in a project?
- Identify Requirements
- Addressing the needs, concerns, and expectations of stakeholders.
- Setting up, maintaining, and carrying out communications.
- Managing stakeholders.
- Balancing competing project constraints: 2S, 2R, 2C, Quality
Steps in Executing
- Acquire & Manage Resource follow Resource Plan, Procurement Plan to meet Requirement
- Manage Tasks execution follow Project Plan to achieve project deliverables.
- Implement the Quality Plan follow Quality Plan
- Implement the Approved CRs, Corrective Actions follow the Change Management Plan to meet Requirement
- Implement the Approved Actions following the Risk Plan
- Manage Information Flow following Communication Plan to keep stakeholders engaged and informed.
- Maintain stakeholder relationships by following the stakeholder management plan to receive the support & manage expectations
Steps in Planning
- Project Requirement, constraint, assumptions
- Scope Plan, Define Scope
- Cost Plan based on scope, schedule, resources
- Schedule - Resources - Communication - Procurement - Quality - Change Management - Risk
- Present Project Management Plan to stakeholders
- Conduct Kick-off Meeting
- Stakeholder Management Plan
Step in Initiating
- Perform assessment based on previous projects, lessons learned… to determine the project feasible, objective.
- Identify the main deliverables –> High-level description, high-level requirement. milestones
- Identify key stakeholders –> analyze
- Identify High-level risk/ Constraint/ Assumption –> Assumption Logs
- Develop Project Charter –> Project Charter
- Get Approval for Project Charter –> From sponsor. Gain commitment.
- Benefit analyze –> Align project with the organization strategy.
- Inform Stakeholders –> common understanding about R&R, key deliverables, milestones.
Processes when the project is terminated
- Find the reason why
- Communicate with stakeholders
- Complete the project closure
- Đóng hợp đồng với Vendor
- Đóng thủ tục hành chính
- Đóng các hoạt động dự án
- Create Final Report
Steps in Integration
- Alignment of benefit, project life cycle
- Creating the project plan
- Creating and managing project knowledge
- Managing performance and changes in the activities to meet the project objectives
- Measuring and monitoring the project’s progress
- Making integrated decisions - Collecting, analyzing, and communicating project data.
- Completing the work; formally closing phase, contract, and project.
- Managing phase transitions
Step in Monitor and Control
- Measure Project Performance to identify, quantify the variances and corrective actions.
- Manage changes follow Change management plan to ensure that project goals remain aligned with business needs.
- Verify deliverables follow quality Plan
- Monitor Risk follows Risk Plan.
- Review Issue Logs determine corrective actions if needed.
- Capture, analyze lessons learned.
- Monitor procurement activities follow Procurement Plan
Các trường hợp liên quan đến cái gì đó hiệu quả
Documents / Update Lessons Learned Register
Để ngăn ngừa Scope Creep (Uncontrolled Scope Changes) xảy ra trong dự án
1/ Đảm bảo changes về scope phải theo (follow) Perform Integrated Change Control (ICC) (hoặc các đáp án như Formal Approval Process / Formal Change Control Procedure)
2/ Sử dụng Project Exclusions (trong Project Scope Statement hoặc Scope Baseline) —> thường đã xảy ra khác biệt thì phải so sánh với Baseline
3/ Nếu liên quan đến Agile / Adaptive Approach thì xem thêm đáp án quy định về Time-boxed Duration (Sprint) để hạn chế Scope Creep
Khi có new stakeholder xuất hiện
—> Thực hiện các quy trình Identify Stakeholders (Perform Stakeholder Analysis) —> Update Stakeholder Register (meeting với stakeholder đó lấy requirements, expectations, idenfitication, classifications
—> Kế tiếp là Update Stakeholder Management Plan (How to Approach / How to Manage Stakeholder Expectations / Influence / Involvement)
—> Hoặc các options liên quan đến Update Communications Plan (Communication Requirements của stakeholder) nếu không có các options khác.
—> Lưu ý Identify Stakeholder diễn ra trước (Initiating) —> Update Stakeholder Engagement Plan / Update Communications Plan (Planning)
Trong quá trình dự án, nếu Stakeholder Engagement / Involvement / Relationship tăng giảm (increase / lessen)
- Update Stakeholder Engagement Plan hoặc Update Stakeholder Engagement Assesment Matrix
- Thường trong quá trình Monitor Stakeholder sẽ dẫn đến update engagement strategies và plan —> Upgrade Stakeholder Engagement Plan để bảo đảm hoặc increase effiency & effective của Stakeholder Engagement Activities
- Luôn lưu ý: trong Stakeholder Engagement Plan có lý do (WHY) tại sao để hiểu lý do cần communication requirements của Stakeholders
Các vấn đề liên quan đến Stakeholder Expectations hoặc Asssement Engagement (Keyword: Unaware, Resistant, Supportive, etc)
Thực hiện các T&T và action liên quan như Align / Involve / Manage Stakeholder Expectations / Influence / Involvement như Meetings, Facilitation, tìm Root Cause (RCA), Update Stakeholder Engagement Plan (do Engagement Plan là How to Approach)
Thực hiện các T&T và action để Assessment Engagement như:
Update Stakeholder Engagement Plan, Review Stakeholder Engagement Assessment Matrix
Stakeholder Analysis, Meetings, Active Listening —> Update Stakeholder Register
Lưu ý Stakeholder Expectations luôn phải được capture throughout dự án và documents lại
Các vấn đề liên quan đến Stakeholders do Cross-Culture, văn hóa
Update Stakeholder Register (Identification, Classification, Assessment (Major Requirements, Expectations))
Lưu ý tránh các trường hợp Identify All Stakeholder (thay vào đó là identify và update stakeholder expectations throughout projects)
Để ý các vấn đề về Communication Skills (như Feedback, Non-verbal, Presentations)
Lựa chọn Communication (Formal Written nếu team đông, dự án dài)
Lưu ý kỹ Communication Methods (Pull / Push / Interactive)
Nguyên tắc PMI
để làm hay ra 1 quyết định gì đó nhớ xem lại Plan
Procurement - Ít Cost Risk, an toàn
các option về Fixed Price
