Scope Management Knowledge Area Flashcards
Project vs Product Scope
product scope is the features and functions the final product must have or be; project scope is the work required to deliver the final product
Define Scope Completion
project scope is measured against the project management plan while product scope is measured against project requirements
Agile/Adaptive Environments
adaptive life cycles use backlogs (represented as product requirements and user stories) whereas predictive projects would use a WBS and WBS dictionary; scope may not be clear or may dynamically change and therefore backlogs, releases and prototypes are used as requirement emerge over time
Define Value Engineering
an approach used to optimize project life cycle costs, save time, increase profits, improve quality, expand market share, solve problems, and/or use resources more efficiently
Data Gathering Techniques
Brainstorming, Focus Groups, Benchmarking, Document Analysis, Observation/Conservation
Group Decision Making Techniques
Unanimity (all agree) Majority (over 50%) Plurality (largest block) Aristocratic (one person decides) Consensus (all agree to go along, even if its not their first choice) Delphi Technique (blind, anonymous)
Define Project Scope Statement
Describes in detail the project’s deliverables and the work required to create those deliverables; it contains explicit project inclusions and exclusions, acceptance criteria, assumptions and constraints
Define Decomposition
the process of continually breaking down project deliverables into small parts to the point where activity costs and durations can be reliably estimated and managed
Define WBS
Work Breakdown Structure;
a hierarchical decomposition of the work to be completed on a project; each lower level represents an increasingly detailed definition of the work; lowest level is the work package; each node has a unique identifier
WBS Dictionary: provides a detailed description of each WBS component
Define Scope Baseline
includes the WBS, WBS Dictionary, Project Scope Statement, Work Packages and Planning Packages
Inputs of Plan Scope Management
Project Charter
Project Management Plan
EEFS/OPAs
Tools and Techniques of Plan Scope Management
Expert judgment, data analysis, meetings
Outputs of Plan Scope Management
Scope management plan; requirements management plan
Inputs, T&Ts, Outputs of Collect Requirements
Inputs: Project charter, project management plan, project documents, business documents, agreements, EEF/OPA
T&T: Expert judgment, data gathering, data analysis, decision making, data representation, interpersonal and team skills, context diagram, prototypes
Outputs: requirements documentation, requirements traceability matrix
Inputs, T&Ts, Outputs of Define Scope
Inputs: Project charter, project management plan, project documents, EEF/OPAs
T&Ts: expert judgment, data analysis, decision making, interpersonal and team skills, product analysis
Outputs: project scope statement, project documents updates
Inputs, T&Ts, Outputs of Create WBS
Inputs: Project management plan, project documents, EEF/OPAs
T&Ts: Expert judgment, decomposition
Outputs: Scope baseline, project documents updates
Inputs, T&Ts, Outputs of Validate Scope
Inputs: Project Management Plan, project documents, verified deliverables, work performance data
T&Ts: inspection, decision making
Outputs: Accepted deliverables, work performance information, change requests, project documents updates
Inputs, T&Ts, Outputs of Control Scope
Inputs: Project management plan, project documents, work performance data, OPAs
T&Ts: data analysis
Outputs: work performance information, change requests, project management updates, project documents updates
Define Affinity Diagrams
Data representation technique; Affinity diagrams allow large numbers of ideas to be classified into groups for review and analysis
Define Mind Mapping
Data representation technique; consolidates ideas created through individual brainstorming sessions into a single map to reflect commonality and difference in understanding and to generate new ideas
Joint Application Design/Development (JAD)
used in the SOFTWARE development; facilitated sessions focus on bringing business subject matter experts and dev team together to gather requirements and improve the software development process (Interpersonal and Team Skills (T&T))
Quality function deployment (QFD)
MANUFACTURING industry; facilitation technique that helps determine critical characteristics for new product development. (Interpersonal and Team Skills (T&T))
Requirements Management Plan
Describes how the project and product requirements will be analyzed, documented and managed
Requirements Documentation
describes how individual requirements meet the business need for the project.
Requirements Traceability Matrix
A grid that links products requirements from their origin to the deliverables that satisfy them. Also, provides a structure for managing changes to the product scope
Define control account
a management control point where scope, budget and schedule are integrated and compared to the earned value for performance measurement.
Define planning package
a WBS component below the control account and above the work package with known work content but without detailed schedule activities
Define code of accounts
a numbering system used to uniquely identify each component of the WBS
Components of Activity List
Activity identifier and scope of work description for each activity in sufficient detail
Mandatory Dependency
(also called Hard Logic or a Firm Dependency) means that two tasks absolutely must occur in a particular sequence, whether because of physics, the law, etc.
Discretionary Dependency
does not have to be that way, thus it is a Discretionary Dependency (also called Soft Logic or Preferential Logic)
What is the purpose of the Validate Scope process?
To provide formal acceptance of the completed project deliverables
