S238-Equal Employment Opportunity Flashcards
S238-
Equal Employment Opportunity
To develop and maintain a workplace where ______ _______ opportunities exist for all persons
equal employment
All employees, inmates, volunteers, vendors, contractors, interns and visitors have a right to a workplace environment free from any type of ______ __________ or practices
discriminatory behavior
Allegations of________ __________ or practices shall be promptly investigated in a timely and impartial manner and appropriate action taken against any ________ found in violation of this policy
discriminatory treatment
employee
The Department has zero tolerance for __________/_________ of an inmate
sexual abuse/harassment
___________ conduct by individuals may result in disciplinary action, up to and including referral for _______ or _________ prosecution, dismissal for employees, loss of visiting privileges for inmates, denial of facility access and, or other appropriate action, to ensure such activity does not recur
Discriminatory
civil or criminal
The Department shall post notice of the Fair Employment Law prepared by the _________________(____) in a conspicuous place at the Jail, the House of Correction (HOC), and all other facilities under its control
Massachusetts Commission Against Discrimination (MCAD)
The Department will make every effort to ensure that all complaints of _________ are treated with confidentiality and shall not result in reprisal in any form to the _______ or __________
Discrimination
informer or victim
Anyone who feels they have been treated in a discriminatory manner should present their complaint in writing, preferably within three (3) days of the occurrence, to one of the following individuals:
Superintendent
Assistant Superintendent
Assistant Deputy Superintendent
While the failure of the complainant to file a report or complaint within ______ days of the incident will not prevent an expeditious and impartial investigation, a delay in reporting the allegations may adversely affect the ______ of the evidence.
three (3)
weight
Any report or complaint of discrimination under state or federal law may be filed directly with the following agencies:
*Massachusetts Commission Against Discrimination (MCAD) * Equal Employment Opportunity Commission (EEOC)
All reports or complaints received, either ________ or __________, will be immediately reviewed by the person who received the report or complaint
orally or in writing
Whoever receives the report must notify one of the following people
(Colwell, Steinberg, Lally, McLaughlin, Sweeney)
Depending on the ________ of the allegations contained in the report or complaint, either the alleged discriminator will be ________ of the allegations and allowed to submit a ______ _______, or a more in-depth _________ will be undertaken
severity
notified
written response
investigation
If the ______ ________ is notified of the allegations and submits a written response, and the facts as represented in the report or complaint and the written response are in ________, a further investigation may be conducted
alleged discriminator
dispute
When so ordered, investigation into the incident(s) giving rise to the complaint shall be conducted by assigned staff and a _____ ________, summarizing statements from all witnesses to the _____ ______ as well as any and all other pertinent facts, submitted.
written report
alleged misconduct
After review and acceptance of the investigation report, the ________ and the ________ ________ will be notified of the findings.
complainant
alleged discriminator
If there is cause to believe that a violation of this policy has occurred, the responsible employee will be appropriately ___________.
disciplined
Any employee disciplined under this policy shall be cautioned that “_________________________________”
any repeated violation of this policy will be cause for further disciplinary action, up to and including termination.
Discipline could, dependent on circumstances, also result in more severe sanctions such as ________ or __________
suspension or demotion.
In cases of blatant and intolerable severity, an employee may be _________ without a prior written warning.
terminated
All notes and records of the investigation shall remain confidential, except that any _______ ______ issued will be placed in the employee’s personnel file
disciplinary letter
If violation was an inmate, visitor, vendor, volunteer etc appropriate steps to rectify +/or prevent ____________.
reoccurrence
Any ________, division manager, director or management team member notified of a _______ ______ or complaint shall personally file a written report for submission
supervisor
discrimination report
To any of the persons indicated in paragraph I- B. (Colwell, Steinberg, Lally, McLaughlin, Sweeney). If they are not there BEFORE leaving submit report to the ___ in ___ ______ ______
SC
sealed addressed envelope
All employees are responsible for promoting an environment free from ___________ and, to this end, are encouraged to be sensitive to what others consider offensive or inappropriate conversation or behavior in the workplace.
discrimination
The _______ ________ shall be consulted if questions of legal procedure arise
General Counsel
The Department is committed to providing ________ _________ to those employees entitled to such under state or federal law.
reasonable accommodations
Qualified employees may submit request(s) for reasonable accommodations, accompanied by ______ _______ spelling out their specific restrictions, to ___. (written request)
medical documentation
HRD
After consultation with the appropriate facility ________ or ________, ___ will determine whether accommodation is possible.
Superintendent or designee
HRD
If accommodation is possible, ____ must determine whether the employee’s requested accommodation (if any) is reasonable and, if not, what alternatives are available.
HRD
If necessary, HRD may require a meeting with the employee to discuss the options available to _______ __________ their disability.
reasonably accommodate
Once a determination is reached, _____ will advise the employee in writing of its decision.
HRD
HRD is the ultimate __________ for the Sheriff of what constitutes a reasonable accommodation.
arbiter
Employees are required to update their temporary restrictions at least __________ in order for accommodations to continue.
quarterly
Applicant must provide sufficient information to __________ the disability and is encouraged to offer any suggestions on how they may be accommodated.
substantiate
