S238-Equal Employment Opportunity

Question 1

S238-

Answer 1

Equal Employment Opportunity

Question 2

To develop and maintain a workplace where ______ _______ opportunities exist for all persons

Answer 2

equal employment

Question 3

All employees, inmates, volunteers, vendors, contractors, interns and visitors have a right to a workplace environment free from any type of ______ __________ or practices

Answer 3

discriminatory behavior

Question 4

Allegations of________ __________ or practices shall be promptly investigated in a timely and impartial manner and appropriate action taken against any ________ found in violation of this policy

Answer 4

discriminatory treatment
employee

Question 5

The Department has zero tolerance for __________/_________ of an inmate

Answer 5

sexual abuse/harassment

Question 6

___________ conduct by individuals may result in disciplinary action, up to and including referral for _______ or _________ prosecution, dismissal for employees, loss of visiting privileges for inmates, denial of facility access and, or other appropriate action, to ensure such activity does not recur

Answer 6

Discriminatory
civil or criminal

Question 7

The Department shall post notice of the Fair Employment Law prepared by the _________________(____) in a conspicuous place at the Jail, the House of Correction (HOC), and all other facilities under its control

Answer 7

Massachusetts Commission Against Discrimination (MCAD)

Question 8

The Department will make every effort to ensure that all complaints of _________ are treated with confidentiality and shall not result in reprisal in any form to the _______ or __________

Answer 8

Discrimination
informer or victim

Question 9

Anyone who feels they have been treated in a discriminatory manner should present their complaint in writing, preferably within three (3) days of the occurrence, to one of the following individuals:

Answer 9

Superintendent
Assistant Superintendent
Assistant Deputy Superintendent

Question 10

While the failure of the complainant to file a report or complaint within ______ days of the incident will not prevent an expeditious and impartial investigation, a delay in reporting the allegations may adversely affect the ______ of the evidence.

Answer 10

three (3)
weight

Question 11

Any report or complaint of discrimination under state or federal law may be filed directly with the following agencies:

Answer 11

*Massachusetts Commission Against Discrimination (MCAD) * Equal Employment Opportunity Commission (EEOC)

Question 12

All reports or complaints received, either ________ or __________, will be immediately reviewed by the person who received the report or complaint

Answer 12

orally or in writing

Question 13

Whoever receives the report must notify one of the following people

Answer 13

(Colwell, Steinberg, Lally, McLaughlin, Sweeney)

Question 14

Depending on the ________ of the allegations contained in the report or complaint, either the alleged discriminator will be ________ of the allegations and allowed to submit a ______ _______, or a more in-depth _________ will be undertaken

Answer 14

severity
notified
written response
investigation

Question 15

If the ______ ________ is notified of the allegations and submits a written response, and the facts as represented in the report or complaint and the written response are in ________, a further investigation may be conducted

Answer 15

alleged discriminator
dispute

Question 16

When so ordered, investigation into the incident(s) giving rise to the complaint shall be conducted by assigned staff and a _____ ________, summarizing statements from all witnesses to the _____ ______ as well as any and all other pertinent facts, submitted.

Answer 16

written report
alleged misconduct

Question 17

After review and acceptance of the investigation report, the ________ and the ________ ________ will be notified of the findings.

Answer 17

complainant
alleged discriminator

Question 18

If there is cause to believe that a violation of this policy has occurred, the responsible employee will be appropriately ___________.

Answer 18

disciplined

Question 19

Any employee disciplined under this policy shall be cautioned that “_________________________________”

Answer 19

any repeated violation of this policy will be cause for further disciplinary action, up to and including termination.

Question 20

Discipline could, dependent on circumstances, also result in more severe sanctions such as ________ or __________

Answer 20

suspension or demotion.

Question 21

In cases of blatant and intolerable severity, an employee may be _________ without a prior written warning.

Answer 21

terminated

Question 22

All notes and records of the investigation shall remain confidential, except that any _______ ______ issued will be placed in the employee’s personnel file

Answer 22

disciplinary letter

Question 23

If violation was an inmate, visitor, vendor, volunteer etc appropriate steps to rectify +/or prevent ____________.

Answer 23

reoccurrence

Question 24

Any ________, division manager, director or management team member notified of a _______ ______ or complaint shall personally file a written report for submission

Answer 24

supervisor
discrimination report

Question 25

To any of the persons indicated in paragraph I- B. (Colwell, Steinberg, Lally, McLaughlin, Sweeney). If they are not there BEFORE leaving submit report to the ___ in ___ ______ ______

Answer 25

SC
sealed addressed envelope

Question 26

All employees are responsible for promoting an environment free from ___________ and, to this end, are encouraged to be sensitive to what others consider offensive or inappropriate conversation or behavior in the workplace.

Answer 26

discrimination

Question 27

The _______ ________ shall be consulted if questions of legal procedure arise

Answer 27

General Counsel

Question 28

The Department is committed to providing ________ _________ to those employees entitled to such under state or federal law.

Answer 28

reasonable accommodations

Question 29

Qualified employees may submit request(s) for reasonable accommodations, accompanied by ______ _______ spelling out their specific restrictions, to ___. (written request)

Answer 29

medical documentation
HRD

Question 30

After consultation with the appropriate facility ________ or ________, ___ will determine whether accommodation is possible.

Answer 30

Superintendent or designee
HRD

Question 31

If accommodation is possible, ____ must determine whether the employee’s requested accommodation (if any) is reasonable and, if not, what alternatives are available.

Answer 31

HRD

Question 32

If necessary, HRD may require a meeting with the employee to discuss the options available to _______ __________ their disability.

Answer 32

reasonably accommodate

Question 33

Once a determination is reached, _____ will advise the employee in writing of its decision.

Answer 33

HRD

Question 34

HRD is the ultimate __________ for the Sheriff of what constitutes a reasonable accommodation.

Answer 34

arbiter

Question 34

Employees are required to update their temporary restrictions at least __________ in order for accommodations to continue.

Answer 34

quarterly

Question 35

Applicant must provide sufficient information to __________ the disability and is encouraged to offer any suggestions on how they may be accommodated.

Answer 35

substantiate