Progress Flashcards
What is the purpose of the Progress theme in PRINCE2?
To establish mechanisms for monitoring actual results against plans, predicting project feasibility, and controlling deviations from plans.
How is progress controlled in a PRINCE2 project?
By measuring actual progress against time, cost, quality, scope, benefits, and risk objectives and managing deviations.
What role does the exception management principle play in the Progress theme?
Managing deviations that exceed established tolerances, requiring intervention from higher levels of management.
What are the PRINCE2 requirements for progress management?
Defining an approach to progress control in the Project Initiation Document (PID), managing the project in stages, setting and managing tolerances, and reviewing the business justification for exceptions.
What are the key techniques for progress management in PRINCE2?
Delegation of authority, project phasing, regular reporting and reviews, and exception management.
What are the six types of tolerances in PRINCE2?
The six tolerances are: Time, Cost, Quality, Scope, Benefits, and Risk. Each has specific tolerance levels depending on the project level, phase, work package, or product.
How are project-level tolerances managed in PRINCE2?
Project-level tolerances are set by the corporate, program management, or the customer and managed by the project board, which intervenes as needed for corrective action decisions.
What is the role of the project manager regarding stage-level tolerances in PRINCE2?
The project manager has day-to-day control over a management stage within the tolerance limits set by the project board and must report to the project board for deviations that exceed these tolerances.
How are work package-level tolerances managed?
The team manager manages the work package within the tolerances agreed with the project manager and reports to the project manager for deviations that exceed these tolerances.
How does exception management relate to tolerances in PRINCE2?
Exception management is based on the principle that deviations beyond the established tolerances should be escalated to the higher management level for corrective actions.
What are the two types of progress control in PRINCE2?
PRINCE2 uses event-driven controls, which occur in response to specific events, and time-driven controls, which occur at predefined periodic intervals.
What are event-driven controls in PRINCE2 and when do they occur?
Event-driven controls occur in response to specific events, such as the end-stage assessment, completion of the Project Initiation Document (PID), or the creation of an exception report.
What are time-driven controls in PRINCE2 and when do they occur?
Time-driven controls occur at predefined periodic intervals, such as the production of monthly highlight reports for the project board or weekly checkpoint reports.
What management products are used to establish baselines for progress control?
Management products include the project plan, which sets project-level objectives and tolerances, the stage plan, which forms the basis for day-to-day stage control, and the work package, which allocates work between the project manager and team manager.
What is the role of monitoring and reporting in progress control in PRINCE2?
Monitoring and reporting require a time-based approach, while control (decision-making) is an event-driven activity.
What is the main procedure for progress review in a PRINCE2 management stage?
The project manager regularly reviews progress through checkpoint reports and updates the project registers.
What tools are used to assist in progress review in PRINCE2?
Issue log, product status log, quality log, and risk log.
How does trend identification aid in progress review?
Examining trends, such as an increase in unresolved issues or quality problems, can provide insight into the overall “health” of the management stage.
What is the role of the daily log in PRINCE2?
Recording daily actions, informal issues, and observations to identify potential issues or risks.
How are lessons captured during progress review?
Using the lessons log to record and report lessons learned for the implementation of improvements.
How is the frequency of progress reporting determined in PRINCE2?
The reporting frequency reflects the level of control required and may vary throughout the project, depending on the team’s experience.
What management products are used for progress reporting in PRINCE2?
Checkpoint report, highlight report, end-stage report, and end-project report.
What is the purpose of the checkpoint report in PRINCE2?
To provide the project manager with details of progress against the work package, typically produced by the team manager.
How are exceptions managed at the work package, stage, and project levels in PRINCE2?
At the work package level, the team manager informs the project manager; at the stage level, the project manager provides an exception report to the project board; at the project level, the project board reports to corporate, program management, or the customer.
