Considerations for organizational adoption Flashcards
Why should an organization consider adopting PRINCE2?
The adoption of PRINCE2 should be driven by the desire to improve business performance. Common reasons include compliance with external standards and creating a project management method that is tailored to the specific needs of the organization.
Who should be involved in creating a project management method based on PRINCE2?
A mix of internal experts, consultants, and experienced project managers should be involved. Using experts to facilitate discussions and recommend solutions can help harmonize existing experiences and promote acceptance.
What is the role of a center of excellence in adopting PRINCE2?
A center of excellence can manage the development and continuous improvement of the project management method, ensuring that momentum is maintained and providing a reference point for excellence in project management.
What are the benefits of using a maturity assessment in an organization?
It helps establish the necessary maturity level for business needs, provides a reliable baseline for measuring performance improvement, objectively evaluates strengths and weaknesses, justifies investments in project management infrastructure, and demonstrates service quality to potential customers.
What is meant by “maturity” and “maturity model” in a project management context?
“Maturity” is a measure of the reliability, efficiency, and effectiveness of a process or organization. A “maturity model” is a method for assessing organizational capability in a specific competency area.
How do maturity models interact with the adoption of PRINCE2 in an organization?
To adopt PRINCE2, an organization should aim for a maturity level of at least 3, where projects are managed using a common method. Using a maturity model helps define what the organization’s method should cover.
What are the maturity levels in the P3M3 model for project management?
Level 1: Process Awareness; Level 2: Repeatable Process; Level 3: Defined Process; Level 4: Managed Process; Level 5: Optimized Process. At higher levels, projects are managed using a common set of processes and procedures.
Why is it important to have consistent terminology when adopting PRINCE2 in an organization?
Using words consistently facilitates communication and understanding. The organization should align with the terminology used internally and may find it helpful to agree on the definitions of key project management terms in advance.
How can a custom glossary for PRINCE2 be created within an organization?
Start with a basic glossary like PRINCE2 and customize it to suit the organization’s needs. Add definitions, alternative terms, and update the glossary as necessary to help people learn and understand new terms.
How does an organization integrate PRINCE2 themes into its project management approach?
Integration involves defining how each PRINCE2 theme aligns with the organization’s project management method. Typically, this alignment is detailed in the Project Initiation Document (PID), specifically within sections pertaining to management approaches (communication, quality, risk, and change control), controls, and role structures.
What is the role of the project lifecycle in PRINCE2?
In PRINCE2, a standardized project lifecycle provides a common foundation for project managers to start from and adapt for their specific projects.
How is the project method managed in PRINCE2?
A project management method in PRINCE2 must be actively managed and maintained, with specific roles for managing the method’s architecture and its components.
How can the project lifecycle in PRINCE2 be adapted for different types of projects?
In PRINCE2, the project lifecycle can be adapted to reflect the needs of different project types by incorporating specialized activities into the appropriate stages, such as product or software development, construction, business mergers, and complex changes.
Why is tailoring PRINCE2 important in an organization?
Tailoring allows adapting PRINCE2 to the specific needs of the organization, ensuring that the project management method is effective and relevant to the business context.
What criteria should be considered when tailoring PRINCE2?
Define rules and degrees of freedom for tailoring, who can approve and provide guidance to ensure that changes are appropriate and well-managed.
How can PRINCE2 be adapted based on project complexity?
Organizations can categorize projects by complexity and provide guidelines on how PRINCE2 should be tailored for each category, with the goal of determining what is ‘sufficient’ for project success.
How is project complexity measured in PRINCE2?
Project complexity can be assessed through various criterion-based methods. One common model is the Delivery Environment Complexity Analytic (DECA), developed by the UK National Audit Office, which provides an overview of risks and challenges associated with managing projects, programs, policies, or work areas.
How is PRINCE2 applied to a highly complex project?
For highly complex projects, PRINCE2 suggests using multiple delivery stages, expanding the project board to include user or stakeholder groups, and having project support as a separate role with individual management products.
What are the characteristics of a standard project, and how does PRINCE2 apply?
A standard project has moderate priority, requirements that need elaboration, and may have some innovative products. PRINCE2 can be applied with one or more delivery stages, and the team manager role is an optional separate role.
How does PRINCE2 relate to simple tasks?
A task, characterized by low risk and importance, is not considered a project in PRINCE2. However, management products like work packages and logs can be used to manage the task in a different context within the organization.
How does PRINCE2 manage simple projects?
For simple projects with few stakeholders and clear requirements, PRINCE2 can be adapted with a single delivery stage, and the project manager may also fulfill the role of the team manager, with combined management products.
