Introduction to processes

Question 1

What is a process-based approach in PRINCE2?

Answer 1

A structured set of activities designed to achieve a specific objective by transforming defined inputs into defined outputs. PRINCE2 includes seven processes for successfully directing, managing, and delivering a project.

Question 2

What are the seven processes in PRINCE2?

Answer 2

Starting up a Project, Initiating a Project, Directing a Project, Controlling a Stage, Managing Product Delivery, Managing Stage Boundaries, and Closing a Project.

Question 3

What happens in the pre-project phase in PRINCE2?

Answer 3

Defining the project mandate, which can range from a verbal instruction to a well-formulated and justified project definition.

Question 4

What is the role of the project board in PRINCE2?

Answer 4

Establishing direction and making key decisions throughout the project’s life, tasks covered by the Directing a Project process.

Question 5

What does project initiation involve in PRINCE2?

Answer 5

Ensuring that the project is worthwhile and feasible, culminating in the production of a project brief and a stage plan for project initiation.

Question 6

What happens in the initiation phase in PRINCE2?

Answer 6

The project is planned to an appropriate level of detail, funding is secured, project management approaches and controls are established, the business case is developed, and benefits review planning takes place.

Question 7

What is the primary outcome of the initiation phase?

Answer 7

The production of PID (Project Initiation Documentation), which is reviewed by the project board to decide whether to authorize the project.

Question 8

How are subsequent stages of the project managed in PRINCE2?

Answer 8

The project board delegates day-to-day control to the project manager, who assigns work, ensures that products meet specifications, and keeps performance forecasts within agreed tolerances.

Question 9

What does the product delivery management process involve?

Answer 9

Team managers or team members carry out assigned work packages, deliver products, and update the project manager on progress through checkpoint reports.

Question 10

What is the role of the project manager at the end of each management stage?

Answer 10

The project manager requests authorization to proceed to the next stage, providing updates on the business case and planning the next management stage in detail.

Question 11

What are the main activities in closing a PRINCE2 project?

Answer 11

Confirming the adoption of project products, archiving documentation, assessing project performance against the original plan, and releasing resources.

Question 11

What happens in post-project benefits reviews in PRINCE2?

Answer 11

Evaluating realized benefits after project closure, identifying unrealized benefits, and planning corrective actions.

Question 12

What is the post-project phase in PRINCE2?

Answer 12

An evaluation phase to ensure that the project has contributed to the realization of benefits and to conduct benefits reviews.

Question 13

What does the PRINCE2 process model represent?

Answer 13

The PRINCE2 process model describes how processes align with the management levels of corporate, program, or customer, and it includes project direction, management, and delivery.

Question 14

How are PRINCE2 processes aligned with management levels?

Answer 14

PRINCE2 processes are aligned to ensure that the project is directed, managed, and delivered in accordance with the requirements of corporate, program, or customer.

Question 15

What are triggers between PRINCE2 processes?

Answer 15

Triggers are events or decision points that indicate when a process should start or finish, facilitating the transition between various project processes.

Question 16

What is the relationship between processes, activities, and actions in PRINCE2?

Answer 16

Each process comprises various activities, and each activity comprises recommended actions, which together will guide the project’s success.

Question 17

Why is the “Purpose” important in a PRINCE2 process?

Answer 17

It defines the reason for the existence of the process and its importance to the project.

Question 18

What is the significance of the “Objectives” of a PRINCE2 process?

Answer 18

They specify what the process aims to achieve for the success of the project.

Question 19

What is meant by “Activities” in a PRINCE2 process?

Answer 19

They are tasks or actions that lead to specific outcomes, essential for the progress of the process.

Question 20

What does “Tailoring” mean in PRINCE2?

Answer 20

It involves adapting the standard PRINCE2 processes to conform to the specificities of the project at hand.

Question 21

Why are “Responsibilities” important in PRINCE2 processes?

Answer 21

They indicate who is responsible for producing, reviewing, and approving the process’s products, ensuring role clarity.

Question 22

What conditions must be met when tailoring a PRINCE2 process?

Answer 22

PRINCE2 principles must be upheld, and the purposes and objectives of the process must not be compromised.

Question 22

How does the project’s risk level impact the tailoring of processes in PRINCE2?

Answer 22

High-risk projects may require more detailed documentation, while low-risk ones may suffice with more informal processes.

Question 23

Which aspects of the PRINCE2 process can be tailored?

Answer 23

Roles and responsibilities within processes can be modified to better fit the project’s context.

Question 24

What is essential when documenting processes in PRINCE2?

Answer 24

Ensuring that the documentation is subject to change control to keep all users informed of the current version.