Closing a poject

Question 1

What is the purpose of the “Closing a Project” process in PRINCE2?

Answer 1

To confirm acceptance of the project’s product, verify the achievement of the original PID (Project Initiation Document) objectives or approved changes, and acknowledge that the project has completed its contribution.

Question 2

What are the objectives of the “Closing a Project” process?

Answer 2

To verify user acceptance of the project’s products, ensure that the hosting site can support the products, review the project’s performance, assess benefits already realized and update the benefits management approach, and ensure the management of open issues and risks.

Question 3

What are the distinctive characteristics of a PRINCE2 project at its conclusion?

Answer 3

A PRINCE2 project is defined by its finiteness. A clear conclusion acknowledges the achievement of objectives, the transfer of products to the customer, and the cessation of project management team responsibilities.

Question 4

How is project closure planned and executed in PRINCE2?

Answer 4

Closure activities are planned in the final management stage. Inputs are prepared for the project board to obtain authorization for closure, and if necessary, closure is communicated to corporate, program management, or the customer. In the case of premature closure, the process must still be carried out, albeit adapted to the specific situation.

Question 5

What are the main activities in the “Closing a Project” process in PRINCE2?

Answer 5

Prepare planned closure, prepare premature closure, deliver the products, assess the project, and recommend project closure.

Question 5

What must the project manager confirm before recommending the closure of a project?

Answer 5

Ensure that all expected results have been achieved and delivered, and that the project has met what was defined in the project product description.

Question 6

What steps are necessary to prepare for the planned closure of a project in PRINCE2?

Answer 6

Update the project plan with actual data from the final management stage, request a product status report, confirm that all project products have been approved and meet quality criteria, and verify that acceptance criteria have been met.

Question 7

What is the last step before recommending the closure of a project in PRINCE2?

Answer 7

Obtain approval to notify corporate, program management, or the customer that resources can be (or are about to be) released.

Question 8

When and why is premature closure prepared in a PRINCE2 project?

Answer 8

Premature closure is prepared when the project board instructs to close the project ahead of schedule. In this case, it is essential not to abandon ongoing work but to preserve what value has been created and manage the gaps left by the project’s cancellation.

Question 9

What actions are recommended in PRINCE2 to manage the premature closure of a project?

Answer 9

Update the issue log with the request for premature closure, update the project plan with actual data, request a product status report, and determine the development, approval, and utility status of project products.

Question 10

What steps are involved in product management and resource release during premature closure?

Answer 10

Agree on how to retrieve completed or in-progress products, including the possibility of additional work to complete or make products safe for use in other projects. Finally, obtain approval to notify the early release of resources.

Question 11

What is the main task in the “Hand Over Products” process in PRINCE2?

Answer 11

To transfer the project’s products to the operational and maintenance environment, either as a single delivery at the end of the project or in progressive deliveries.

Question 11

How is the delivery of products managed in premature closure?

Answer 11

Ensure that approved but not yet delivered products are transferred to the customer as per the project board’s instructions.

Question 12

What preparations are necessary for product delivery and post-project support?

Answer 12

Update the benefits management approach to include post-project reviews and ensure that initial support requirements and service agreements are clearly defined.

Question 13

What is the main objective of project evaluation in PRINCE2?

Answer 13

To compare the project’s results with the objectives and expected benefits outlined in the business case and use this information to enhance the planning of future projects.

Question 14

What does the end project report in PRINCE2 include?

Answer 14

Summary of project performance, assessment of realized benefits, analysis of team and product performance, and a summary of recommended future actions.

Question 15

How are lessons learned used in the evaluation of a PRINCE2 project?

Answer 15

Identify lessons that can improve the management of future projects and incorporate them into the end project report, with a focus on successes, challenges, and recommendations.

Question 16

What are the key actions in the final stage of closing a PRINCE2 project?

Answer 16

Communicate the project closure to stakeholders, close and archive all project records, and prepare a project closure notification for the project board.

Question 17

When and how is the closure of a project recommended in PRINCE2?

Answer 17

After confirming that all aspects of the project are completed, the project manager raises a closure recommendation to the project board.

Question 18

What are the key considerations for tailoring in the “Closing a Project” process in PRINCE2?

Answer 18

Customize the activities based on the context, ensuring compatibility with other PRINCE2 processes, and considering the delivery of products in appropriate management stages.

Question 19

How are management products tailored in the closure of a PRINCE2 project?

Answer 19

The end project report can adjust its composition to meet the needs of readers, with confidential elements separated if necessary. Lessons learned can be included in the end project report or presented in a separate document.

Question 20

How are roles adapted in the “Closing a Project” process?

Answer 20

The project manager is responsible for creating all new management products but can delegate the work while retaining overall responsibility. Ensuring that post-project benefit reviews are planned may be the responsibility of the senior user in the product delivery activity.

Question 21

What are the characteristics of closing a simple project in PRINCE2?

Answer 21

In a simple project, closure can happen quickly with minimal documentation, as long as it is clear to everyone that the project is completed and what follow-up actions are needed.

Question 22

How is an agile project closed in PRINCE2?

Answer 22

Closure of an agile project is formal, but most of the information and work has already been completed, with realized benefits and lessons learned throughout the project.

Question 23

How is a project closed within a program in PRINCE2?

Answer 23

When closing a project within a program, decisions and benefit reviews are aligned with the broader context of the program

Question 24

When is a project considered closed from a supplier’s perspective in PRINCE2?

Answer 24

For a supplier, project closure occurs upon completion of the work, at the end of the maintenance or warranty period, or upon fulfillment of the contract.