Program Library, Documentation, and Record Management

Question 1

What is the source program library management system (SPLMS)

Answer 1

Essential change control (COSO)

Software and instructions for people

Process for newer change programs would manage the live system into change development and moving it back into live status

LIVE - DEVELOPMENT- BACK TO LIVE SYSTEM

FUNCTIONS:

1) Storing program in library
2) Retrieve programs fro updating and maintenance
3) Delete obsolete programs
4) Managing audit trail and documenting change

May be apart of an operating system or purchase separately

Question 2

Documentation- Why document accounting systems?

Answer 2

Required:

1) By law, for example in the Foreign Corrupt Practices Act and SOX, HIPPA Acts
2) Build and evaluate complex systems- cases where systems have gone bad and its difficult to understand why
3) People leave and for training purposes need quality documentation
4) For sustainability
5) Auditor who need to understand systems
6) Revise the system and change processes

Question 3

What are four types of documentation?

Answer 3

1) System- overview of the program, files, processing logic. It is the big picture of the system. Requirements and design of the system.
2) Program documentation- Detail of the input logic and output logic of computer programs.
3) Operator documentation- “Run manual” how to load and execute programs and data. Includes needed equipment, files, supplies, commands, error messages

Question 4

What type of control is documentation?

Answer 4

General.

Preventative- it helps us prevent problems with system.

Question 5

What is program documentation?

Answer 5

Detailed analysis of input data, logic, and output of the software