Procurement & Tendering L2 Flashcards
What are the different Contract procurement routes and when would you use them?
Traditional - Prepare all design documents before, takes longer on document produced (stage 4 RIBA), remain control, risk with client in preparing information correct
Design & Build - Earlier involvement, limits control of quality, risk with the contractor and costs may be associated with this. Influence and expertise from contractor possible.
Management - Client manages the contract or appoints contracts manager, allows bringing in sub-contractors work packages, useful where bespoke designs required in future or maintenance.
What do you consider when reviewing procurement choice?
Quality, time, budget, risks, purpose of procurement
Through using a Design and Build route, what tendering strategy did you use?
Single stage as detailed employers requirements made and client wanted lump sum tender. Did a PQQ to ensure contractors used were suitable. Had involvement with design consultants to build the design and novated across to not require contractor involvement.
Two stage was an option, having early involvement with the contractor and potential to buy designs of them.
What is included in the tender documents?
Dependant on the Procurement Route.
- Introduction / Preamble
- Preliminaries & Specification
- Pre-Construction Information
- Form of Tender
- Contract Sum Analysis
- Drawings
- Surveys & Statutory Consents
- Legal pack for Novations & Collateral warranties
Why did the drainage change during the tender?
Design team were still developing designs through tender for planning pre-commencement conditions being discharged.
What is the difference between tendering and procurement?
Procurement - Obtaining goods and services
Tendering - Bidding process and appointment of the contractor
Why is tendering strategies required to be detailed?
- Accountability (Responsible)
- Auditability (Justification on costs obtained)
- Ensure everything done
- Parity
- Reduce claims
- Correct price obtained
Which tendering methods can you use for public or private?
- Public allows all to have opportunity through Official Journal of EU.
- Private can be selective method and shortlisting from expertise/experiance
How do you determine the suitable tender period?
Review complexity, size of the project, time of year and market conditions.
What pricing documents are available?
- Bill of Quantities
- Schedule of Works
- Schedule of Rates
- Contract Sum Analysis (D&B)
Please talk me through a tender procedure?
- Choice of procurement route / Tendering strategy
- Producing of information for tender.
- Invite to tender through providing form of tender, contract conditions, instructions.
- Answer queries / addendums.
- Open tenders providing overview.
- Review tenders
How would you review a tender?
- Check for errors in programme, qualifications, conflicts.
- Ensure queries for tender available for all and based on like for like basis.
- Review costs (average, highest price comparison)
