Contract Administration L2 & L3 Flashcards
How would you typically be involved with an extension of time on a project?
Revises the programme completion date after notice issued by the contractor as soon and as reasonable as property when showing the cause and effect of the delay by the contractor.
What are the timescales relevant to issuing payments?
7 days before due date, 5 days to issue certificate, then typically 14 days from due date but contract stipulates this.
When would a pay less notice be issued?
Issued by the client on LADS through a pay less notice 5 days before payment.
How do you carry out meeting minutes?
- Issue Agenda
- Confirm attendees, apologies, distribution
- Ensure previous minutes factually correct and accepted.
- Run through agenda, providing actions notes and the like.
- Issue all distributions minutes after.
What is a cost progress report?
Cost reporting is a process used to inform a client (or other party) about the magnitude of a construction project’s predicted, or actual cost.
What instructions may you issue during a project?
Contract Administrator Instruction or Employers Agent Instruction, dependant on Contract.
How would you agree a payment certificate?
Reflect the works done to date, and agreed by the contractor in timescales.
How did you benchmark the costs and timescales provided by the contractor for variations?
Existing costs, rates provided in BoQ, comparable to dayworks sheet, BCIS
Programme you review when on track and progress making.
How come instructions were completed without formal instruction?
These instructions were completed due to the client working on site next door, so unfortunately managing this was difficult.
I did express to all parties that the contractor is at risk with doing variations without formal instruction.
What is the process of agreeing a final account? What is reviewed and when by?
- Provisional sums and Prime Costs expended
- Loss and expense claims / LADS or EOT
- Fluctuation provisions
- Affects to the total costs
- Typically reviewed 3 months after receiving information from contractor (6 months after PC latest)
Why was this variation considered during contract and not identified prior to works commencing?
The variation was not identified from the informed stakeholders in the early period of tender stage as they needed the contract on site to commence and finish works over the holidays.
What is the difference between a patent and latent defect?
Patent Defect - Complete before final certificate
Latent Defect - To be rectified by the contractor post final certificate and according to signing (underhand or deed) otherwise claim for negligence.
What costs would you include in a cost report?
- Provisional sums and Prime Costs expended
- Loss and expense claims / LADS or EOT
- Fluctuation provisions
- Affects to the total costs
These would be compared to the budget, allowing for anticipated future costs as well.
Would you certify goods off site?
These would be required to be listed in the contract. These usually require vesting certificates and once client pays this material is under their ownership.
What is the difference between the Contract Administrator and Employers Agent?
The only differences is that an Employers Agent performs the contract administration role within design and build contracts whereas the Contract Administrator performs the same contract administration role in traditional forms of contract.
