Part 217.74 UCA Flashcards
When do you use a UCA?
Negotiation of definitive contract is not possible in tiem to meet the Governments Requirment. Governments interests demands a binding committement so performance can begin. Must be as complete and definite as practicable
How are actions awarded?
as a Not-To-Exceed price.
What is considered a UCA?
letter contracts are UCA’s and change orders are NOT UCA’s
Is the approval authority for all AFMC UCA’s?
SCO
UCA’s must include?
a NTE price. You CANNOTT exceed the NTE price unless government increases scope. Rationale for NTE price must be documented.
What is the Limitation on Obligation with a UCA?
Maximum obligation is 50% of NTW until the KTR has submitted a qualifying proposal and must be tied to Spend Plan provided by contractor. Maximum obligation is 75%.
What does qualifying proposal mean?
it is adequate for cost/price analysis.
When should definitization happen?
in less than 180 days
How is pricing with a UCA?
it is a sole source buy and handled as a normal pricing.
How do you handle clearances and documents with UCA’s?
All applicable clearances.approvals according to NTW threshold.
How should profit be on a UCA?
Profit should be lower due to lower risk to the KTR. because we have actuals for most of the materials and much of the labor by the time negotiations/definitization.
Does using a UCA allow for any skip in processes?
No, it allows the ktr to start work without a finalized negotiated contract.
What is the simiplified UCA process?
Notified of need by requirements office (inform PK and contact KTR to obtain NTW, Spend paln and Definitization schedule)
Requirements and PL work on UCA request
NTE rec’d by from KTR
Once NTE is accepted, process UCA pkg to SCO for approval to proceed with UCA
PCO award contract with initial funding amount.
Complete rest of the package while waiting on KTR documents
Receive proposal, determine if adequate and decide funding that needs to obligated to finish contract
Proceed with “normal” sole source process
After clearance, finalize negotaitons and prepare file for definitization.
What do you evaluate when you receive the NTE from the contractor?
Reasonableness of NTE
Reasonableness of Spend Plan timing/amounts
Ensure both KTR and gov understand the NTE is a hard stop
