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Warrant Board Study Cards > Part 15.3 Source Selection > Flashcards

Part 15.3 Source Selection Flashcards

1
Q

When are DOD SS procedures used?

A

Mandatory for all acquisitions and Competitive acquisitions over $10M

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2
Q

USAF SS procedures?

A

Requires us of procedures for all Competitive FAR part 15 above SAT

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3
Q

Exceptions to SS Procedures

A

Price Only Evaluations
PART 12 and PART 13
Orders under MACs
Acquisitions using 8.4

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4
Q

AF MP 5315.3 SS Traing

A

Mandatory Phase I and Phase II

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5
Q

What is Best Value

A

expected outcome of an acquisition that provides the greatest overall benefit

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6
Q

What is LPTA?

A

LPTA does NOT permit Tradoffs

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7
Q

When is LPTA appropriate?

A

Well defined,
Minimal risk
No value to pay higher for performance

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8
Q

LPTA Factors

A

Technial (all acceptable or unacceptable)

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9
Q

5 Factors that can be used as tradeoffs

A 
Technical 
Technical Risk
Past Performance Confidence
Small Business Participation
Price
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10
Q

Where is the relationship between the tradeoff factors stated?

A

Section M

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11
Q

Technical Ratings

A 
Outstanding
Good 
Acceptable
Marginal
Unacceptable
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12
Q

Past Performance Ratings

A 
Substantial 
Satisfactory
Neutral
Limited
No Confidence
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13
Q

Small Business Ratings

A 
Outstanding
Good
Acceptable
Marginal
Unacceptable
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14
Q

Technical Risk Ratings

A

Low
Moderate
High
Unacceptable

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15
Q

Relevancy Rating

A

Very Relevant
Relevant
Somewhat Relevant
Not Relevant

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16
Q

When a factor is acceptable/unacceptable?

A

It cannont be used as a tradeoff

Unacceptabke at any level is unawardable

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17
Q

Technical ratings do what?

A

Depict how well the proposal meets the technical criteria

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18
Q

Technical risk does what?

A

assesses the risks associated with proposed approach

19
Q

What does a outstanding technical rating mean?

A

exceptional approach and understanding of requirements (Blue)

20
Q

What does a Good technical rating mean?

A

a thorough approach and understanding of requirements (Purple)

21
Q

What does a acceptable technical rating mean?

A

An adequate approach and understanding of requirements (Green)

22
Q

What does a marginal technical rating mean?

A

Has not demonstrated an adequate approach and understanding of requirements (Yellow)

23
Q

What does a unacceptable Technical rating mean?

A

does not me requirments and contains one or more deficiencies and is unawardable. (Red)

24
Q

Technical Risk Ratings

A

Low - Little potential to cause disruption
Moderat - may potentially cause disruption
High - Likely to cause disruption
Unacceptalbe - increases risk for unsuccessful performance to an unacceptable level

25
Q

WHat is Past Performance Confidence Rating?

A

assessment of offeror’s probability of meeting solicitations requirements.

26
Q

What are the three aspects of confidence ratings?

A

Recency - time period
Relevancy - similarity
Quality - overall quality of PP.

27
Q

Relevancy and Quality ratings?

A 
Susbstanial
Satisfactory
Neutral
Limited
No Confidence
28
Q

Common Relevancy considerations

A 
Similarity
Complexity
Dollar Value
Quantity
Length of Contract
Contract Type
Degree of subcontract/teaming
29
Q

Relevancy factors?

A

Very Relevant - Same
Relevant - Some
Somewhat Relevant - some
Not Relevant - None

30
Q

Overall Past Performance Ratings?

A 
Susbstantial Confidence - high expection
Satisfactory - reasonable expectation
Neutral - No meaning confidence
Limited - Low expectation 
No Confidence - no expectation
31
Q

Small Business Participation and evaluation factors?

A 
Must be used, either by itself or under technical
By itself - acceptable or unacceptable
Ratings: 
Oustandings
Good
Acceptable
Marginal
Unacceptable
32
Q

Types of Tradeoffs?

A

Performance/Price
PPT Lite
Full
Value Adjusted Total Evaluated Price

33
Q

PPT Lite Characteristics?

A

Does not utilize “Substantail”

Recommended when the does not see value in trading off price for better than satisfactory performance

34
Q

Three Types of Exchanges?

A

Clarifications - when award without discussions
Communications - leading to establish competitive range
Discussions - exchanges with competitive range to begin FPR.

35
Q

Characteristis of Clarifications

A

Adverse Past Performance, past performance information relevance, minor or clerical errors

36
Q

Characteristices of Communications

A

determining factors for exclusions (past performance, enhance government understanding, address ambiguities.

37
Q

Characteristics of Discussions/Negotiations

A

conducted with offerors in the competitive range

38
Q

Competitive Range

A

shall establish competitive range comprised of all the most highly rated proposals. and must provide written notice if a contractor will be thrown out of the competitive range

39
Q

What happens at Request for FPR

A 
Concludes/closes discussions
Contract Clearance Approval
FPR Briefing to the SSA
SSA approves closing discutiosn and issuing a FPR
Issue FPR letter
40
Q

What is in a FPR letter?

A

State discussions are cloes
provide common cut-off date for receipt of FPR’s
Address outstanding EN deficiencies
Any other notification regarding awardability

41
Q

When do Dod SS procedures not have to comply and can use Price Only?

A

Estimated Dollar Value is less than $50M
Non-complex and well defined
PP will be assessed as part of responsibility determination
most advantageous approach
The AP approving official has determined that price only is most appropriate and it is included in AP/SASS

42
Q

What has to happen for a debriefing and when does it happen?

A

Must conduct if:
Offeror makes written request
Received 3 calendar datys after offeror received notice of exclusion
Government may consider untimely requests
Debriefing show be conducted within 5 days after debriefing
2 additional days after debriefing for more questions

43
Q

Debriefing Characteristics

A

Intro
Purpose
Ground Rules
SSP
Evaluation Factors
Evaluation Results
Rationale for elimination
Reasonable responses to relevant questions
PCO’s Statement for debrief being concluded
DO NOT discuss proprietary information of competing offerors.

Warrant Board Study Cards (29 decks)

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