Master Of Project Course Flashcards
Why are projects initiated?
Market Demand
Strategic Opportunity
Business Need
Social Need
Environmental Consideration
Customer Request
Technological Advnace
legal Requirements
Definition of Operational Work (Operative Arbeit)
Most of the work being done in Organizations
Ongoing
Repetitive
What is an example of Operational Work?
Yearly maintenance of the Golden Gate Bridge. Repetitive (yearly)
What is Project Management Knowledge Areas?
-Integration Management
-Scope Management
-Schedule Management
-Cost Management
-Quality Management
Program
-Group of Projets
-Management is coordinated because they are related
Examples of Program
-Manufavturing a new Air bus. Because it requires multiple projects to build a jet.
-Avionic Systems
-Communication Systems
-Entertainment Systems
-Security Systems.
What is the Definition of Portfolio?
-Group of programs to achieve a business goal.
-Programs might not be related
-It is important to serve for same Business goals.
Example of Portfolio
Airbus will develop 3 new airplane versions in 6 years
Or
Strategic Goal: To be the world’s most passenger carrying airplane company.
Introduction & the environment in which projects operate.
Project Classification. (Projektkategorisierung) -Project type
Project size, Project stage, Project priority
What are the three main categories?
Projects
Programs
Portfolios
Project Management Office Structures
- Supportive - Supplies templates, best practices, training, lessons learned etc. (acts as repository) (Low degree of control)
- Controlling - Supports and requires compliance to tools, methods (moderate degree of control)
3.Directive- Directly manages the projects (high degree of control)
Project Plan - Objectives example of Golden Gate Bridge Construction
Objectives
-6 lanes in total
-must carry at least 2,500,000 kgs.
-Must resist at least 8.5 richter Earth-quake
Management by Objectives: A management Philosophy
- Establish clear & realistic objectives
- Periodically evaluate if objectives are met
- Implement corrective action
Constraints
Cost- scope -quality - Customer satisfaction - Risk - Resources - Time
How to manage constraints
If there is a change on one constraint, evaluate its effect on other constraints.
For example if your schedule is shortened, there might be:
-Additional resources (cost increase)
-Faster completion (risk increase, quality decrease)
How do you say “constraints” in German?
Einschränkungen
Organizational Process Assets
Plans, processes, policies, procedures and knowledge bases specific to and used by the performing organization.
Includes lessons learned and historical info.
Input to most planning processes
Corporate knowledge base is for storing and retrieving information.
What are Environmental Factors (Umweltfaktoren)
These are conditions that are not under the control of the project teams influence. They constraint or direct the project.
Examples:
-Organizational culture, structure and governance
-Governmental or Industry Standards.
-Political Climate
-Marketplace Conditions.
Project Governance (Projectsteuerung)
-Provides the PM & Team with structure, processes, decision-making models & tools.
-Invovlevs stakeholders, documented procedures, standards, responsibilities & authorities.
what are three types of Organizations?
-Functional (Funktionale)
-Matrix
-Projected (Projektbezogene) Projectized (maybe better term)
Advantages of Functional Organization
-easier management of specialists
-Team members report to only one supervisor
-similar resources are centralized
E.g. Software developers to IT Department
Disadvantages of Functional Organization
-People place more emphasis on their functional speciality to the detriment of the project.
-No career path in project management
-the projects manager has little to no authority
Terms for “Deliverables” in German
Liefergegenstande or Ergebnisse
Project Management Process Groups
-initiating
-planning
-Exectution
-Monitoring & Controlling
-Closing
Predictive (Waterfall)
Scope, time and cost are determined in the early phases of the lifescycle
Iterative
Scope is determined early in the lifescycle, time and cost estimates are determined as the team knows more throughout the project.
Incremental
Deliverables are produced through a series of iterations and each iteration gives a new set of functionality to the user.
Adaptive (Change-driven)
Agile, iterative or incremental
Hybrid
Predictive and Adaptive
Phases of a Software Development project
Analysis
Technical Design (Technische Design)
Software Development
Testing
Deployment
After-Live support
Tailoring in German
Masangertigung or Anpassung
It refers to the process of adapting or customizing a project management approach, mythology or process to fit the specific needs and requirements of a particular project or organization.
Lessons Learned questions (Gelernte Lektionen)
-What was done right
-What was done wrong
-what would be done better if the project could be re-done
A project manager is trying to complete a software development project, but cannot get enough attention for the project. Resources are focused on completing process-related work and the project manager has little authority to properly assign resources. What form of organization must the project manager be working in?
Functional
Which of the following is NOT characteristic of a Project?
A)it has a beginning and an end
B)Creates a unique product or service
C)Temporary
D)Repetitive and Ongoing for years
D) Repetitive and Ongoing for years
You are working in a software company. In order to provide better quality in projects, your company is initiated an infrastructure renewal project. This is an example of which project initiation reason?
A)Market Demand
B)Technological Advance
C)Customer Request
D) Legal Requirement
B) Technological Advance
Project Management includes processes in order to manage and deliver a project successfully. Which of the following is NOt a process group of Project Management?
A) Tracking & Reporting
B) Initiating
C) Executing
D) Closing
A)Tracking and Reporting
Project Management profession requires knowledge and expertise in Project Management knowledge areas. All of the following are project management knowledge areas Except:
A) Stakeholder Management
B) Procurement Management
C) Budget Management
D) Schedule Management
C) Budget Management
Which of the following is closer to the Project Manager in the Project Managers Sphere of Influence?
A) PMO
B)Sponsors
C)Resource Managers
D) Suppliers
C) Resource Managers
Project Plan creation, budget planning, report preparation are examples of which of the following skill sets that a project manager must have?
A) Technical project management
B) Leadership
C) Strategic and Business Management
D) Business Management
A) Technical Project Managment
One of the project Manager colleagues tell you that he left the project team to make their own decisions and set their own goals to reach project objectives. Which leadership style did he prefer?
A) Charismatic
B) Servant Leader
C) Transactional
D) Lassiez-Faire
D) Laisser-faire
When the scope changes, how should that change be initiated?
Through a Change request?
When it comes to changes, the Project Managers attention is BEST Given to.
A) Making Changes
B)Tracking and Recording Changes
C) Informing the Sponsor of Changes
D) Preventing unnecessary Changes
D) Preventing Unnecessary Changes
A Project is plagued by changes to the Project Charter. Who has the primary responsibility to decide if these changes are necessary?
A) The project manager
B) The Project Team
C) the Sponsor
D) The Stakeholders
C) The Sponsor
You are a new Project Manager who has never managed a project before. It would be best in this situation to rely on _______during planning to ensure success..
A)Intuition and Training
B) Stakeholder Analysis
C) Historical Information
D) Configuration management
C) Historical Information
Which of the following BEST describes the PM’s role as “integrator”
A) Help team members become familiar with a project
B) Put all the pieces of a project into a cohesive whole
C) Put all the pieces of the project into a program
D) Get all Team members together into a cohesive whole
B) Put all the pieces of a project into a cohesive whole
Approved Corrective Action is an input to:
A) Verify Scope
B) Direct and Manage project work
C) Develop Project Charter
D) Develop Schedule
B) Direct and Manage Project Work
Which of the following BEST describes a PM PLan?
A) A printout from PM software?
B) A Bar Chart
C) Risk, staffing process improvement and other mgmt plans
D) The Project Scope
C) Risk, staffing process improvement and other mgmt plans
A Project management plan should be realistic in order to be used to manage the project. Which of the following is the BEST method to achieve a realistic project Management Plan?
A) SPonsor creates the PM plan based on input from the PM Manager
B) Functional manager creates the PM plan based on input fro the PM
C) Project manager creates the project management plan based on Input from Senior Management
D) PM creates the PM plan based on input from the Team
D) PM creates the PM plan based on input from the team
You are taking over a project during the planning process group and discover that six individuals have signed the project charter. Which of the following should MOST concern you?
A) Who will be member of the change control board
B) Spending more time on configuration management
C) getting a single project sponsor
D) Determining the Reporting Structure
B) Spending more time on Configuration management
Your company just won a major new project. It will begin in 3 months and is valued at 2 million US dollars. You are the PM of an existing project. What should you do after you hear about this Project?
A) Ask mgmt how the new Project will use resources
B) Resource level your project
C) Crash your project
D) Ask managment how the new project will affect your Project
D) ask management how the new project willl affect your project
Which of the following BEST describes the aim of Integration management in a project?
A) Providing High Level overview of the project
B)Linking strategy of the company with the project objectives
C) integration planning and executing process groups
D) Putting all pieces of a project into a cohesive whole
D) Putting all pieces of a project into a cohesive whole
Project charter is an output of Develop Project Charter process. All of the following about Project charter is true EXCEPT:
A) First step of integration management
B) Created during planning and executing process groups
C) Authorizes the existence of the project
D) Provides authority to project manager
B) Created during planning and executing process groups.
