ISM Flashcards
What is ISM
The International Safety Management Code; sets an international standard for the safe management and operation of ships.
Mandated per SOLAS IX, enshrined in MS (ISM) Regs 2014
Requires companies to document and implement clear procedures, standards and instructions for safe management ashore and afloat.
Functional Objectives: - Establishment of Safety Culture Safe Practices
- Assessment of Risks and Employment of Control Measures
- Continuous Improvement of practices
Objectives of ISM
To ensure safety at sea, prevention of injury, loss of life, and avoidance of damage to the environment or to property
What are the 3 parties of ISM
The Owner
The Master
The Flag State
Responibilities of the Owner under ISM
To produce a safety management policy, through a management company usually. This should ensure:
*COMPLIANCE with mandatory rules and regulations
*Codes, guidelines, and standards recommended by the IMO, Class and other administrations are taken into account
*Ships is well found, sea-worthy and has up to date certification
*Ship is well manned, with appropriate levels of certification
*On board procedure to deal with emergencies
*Programs for drills
*Appoint a master who is appropriately qualified and support that master in their role
*Have a Designated Person Ashore, with access to the highest levels of management
Role of the DPA
include monitoring the safety and pollution prevention aspects of the operation of each ship, and to ensure adequate resources and shore-based support are applied
He oversees the Master as well as supporting him
Responsibilities of the Master
IMVIP
*Implement the safety and environmental-protection policy of the company
*Motivate the crew to observe that policy
*Issue appropriate orders and instructions in a clear and simple manner
*Verify that the specified requirements are observed
Review the SMS and report its deficiencies to the shore based management
Responsibilities of Flag
*Issue a document of Compliance to the owner that shows that the latter complies with the code
*Issue a safe management Certificate to each ship the company manages
*Oversee continued compliance of the company with the code
*Certificates are to be renewed every 5 years, and ships are subject to inspection in the mean times
*To summarise, the flag state polices the Code, and can ask another government (The Port State) to verify the proper functioning of the ships SMS
What is the SMS
Safety Management System
Structured Documented system which enables companies and crew to implement all policies regarding ship, crew and environment.
Internal audits should be carried out annually to ensure compliance with SMS
Written by the company, verified by flag
What is the DOC
Document of Compliance
A certificate issued to a SHIPPING/MNAGEMENT COMPANY which complies with all the requirements of the ISM code
5 yr validity
subject to annual verification
SMC?
Safety management certificate
Issued by Flag
Signifies that the company and ship operate in accordance with the SMS
5 yr validity
subject to intermediate inspection
What is a non- Conformity
When objective evidence indicates a specific non-fulfiment of the SMS
A major non-conformity is an extremely serious situation that requires immediate corrective action
SEP?
Safety and Environmental Protection Policy
States that the safety of passengers and staff, and the protection of the protection of the marine environment shall always have priority over commercial needs.
Every ship should carry shipboard instructions, which should contain the following statement:
“Nothing in these instructions removes from the
Master his authority to take any steps and issue any orders, which he considers are necessary for the preservation of life, the safety of the ship or the prevention of pollution.”
Flag state control is responsible for?
ensuring that British vessels are inspected in
accordance with both UK regulations and the appropriate international memoranda, conventions and protocols the UK has ratified and adopted.
Port State Control (PSC) is responsible for?
the inspection of foreign ships in national ports to
verify that the condition of the ship and its equipment comply with the requirements of international regulations and that the ship is manned and operated in compliance with these rules.
More guidance on ISM?
MGN 40
Incident that caused ISM?
Herald of Free enterprise
1987, Belgium, 1 mile from port
193 persons killed
Ro Ro ferry, bow doors not closed
Poor safety Management
Poor communication
Poor design
No indication on bridge of bow oor position
What does ISM not do?
Replace any existing legislation or regulations. EG, Coswop, STCW, MGNs, MSNs etc
It ensures that you have complied with them
Policies of SMS on aquila
Masters authority
Security
Cyber security
Health and safety
Protection of the environment
Drugs and Alcohol
Anti-bullying and harrassment
What are the 8 sections to prepare for an Audit
1st Impressions
Certification and docs
System management
Personnel and manning
inspection and maintenance
Emergency preparedness
Shipboard Operations
ISPS
How would you prepare for a survey/audit
1 1st impression
ISM and ISPS pocket checklist
1st Impression
Ganway and moorings in good condition
correctly rigged
Access Contol, IDs, visitor log
Appearance/attitude of officers and crew
Appearance of accomodation and decks
Inspector should be accompanied by a senior officer during inspection
How would you prepare for a survey/audit,
2 certificates available
Certificates
All class, flag and other certs readily available
Companies’ Document of Compliance
Safety Management Certificate
International ship security certificate
Latest issue of the Continuous Synopsis Record
All ISM manuals, procs
Safety and environmental protection policy
All records crequired by ISM
Ships library, documentation and manuals
Approves Ship security Plan
How would you prepare for a survey/audit,
3 System Management
Masters reviews carried out as required
Internal audits held as required by sms, annually
External audits held as required by ISM, reports available
Procs for reporting near miss, accidents and non-conformities and follow up
Risk assessments carried out and safeguards established
How would you prepare for a survey/audit,
4 Personnel
Sufficient safe manning of vessel, Safe manning document
Up to date crew list
STCW certs for all personnel
ENG1s for all
Crew members have recieved familiarisations and training
Cre ware familiar with the SMS, their duties, SSP, safety and environmental policy
Officers are familiar with contact details for the DPA
SSO is trained, certified and familioar with his duties
All personnel can communicate effectively in the working language of the ship
Work and rest hours kept and recorded
Masters responsibilty and authority clearly understood and defined
