Insights from ‘To‐do List Formula’ by Damon Zahariades Flashcards
What is the M.M.M. sorting method used for in the master to-do list system?
It organizes tasks into Major Project Lists, Miscellaneous List, and Maybe List to categorize tasks based on their connection to projects and deadlines.
Describe the purpose of the Major Project Lists in the M.M.M. method.
Major Project Lists are created for tasks associated with specific projects that take several hours and involve multiple steps, reducing resistance by listing actionable steps.
True or False: The Miscellaneous List in the M.M.M. method is only for large, multi-step tasks.
False
When should a task be placed in the Maybe List?
When you’re not ready to assign a deadline or the task is unclear, it should go in the Maybe List to be reviewed periodically.
How does the A.C.E. formatting method structure tasks?
Tasks are structured with an Active verb, a Commitment (time estimate), and an Expected result to make tasks more actionable and goal-oriented.
Fill in the blank: Starting each task with an _____ makes it less ambiguous and more actionable.
Active verb
Why is adding a time commitment important in the A.C.E. method?
It helps estimate the total time needed, enabling better daily planning and adding a challenge to complete the task efficiently.
What question should you ask yourself to determine a task’s expected result?
What is the expected result or outcome of completing this task?
Describe the L.L.L. labeling method.
L.L.L. labels tasks with Location, Low Energy, and Less than 15 Minutes tags to filter tasks by where they should be done, required energy level, and duration.
What is the purpose of a Location label in the L.L.L. method?
It identifies tasks that need to be done in a specific place, making it easier to plan location-based activities.
True or False: Tasks requiring minimal mental effort should be labeled as ‘High Energy’.
False
Why label tasks that take less than 15 minutes?
Labeling short tasks helps in batch execution for efficiency and prevents them from crowding longer tasks on the daily list.
How should you start your daily to-do list using the master to-do list system?
Transfer up to seven high-impact tasks from the master list and a few short tasks, assigning start times with buffer periods in between.
What is the primary purpose of a to-do list, according to Damon Zahariades?
To organize tasks and projects, highlighting priorities, and providing an overview of important tasks, preventing things from being forgotten.
Application: You have a task that can be done quickly and requires little energy. How should it be labeled in the L.L.L. method?
Label it with ‘Low Energy’ and ‘Less than 15 Minutes’ for quick access when time or energy is limited.
