GO 201.19 Employee Personnel Records Flashcards
Who maintains the Official Personnel Files
HRMD
When an Official Personnel File is removed for any reason, what must completed?
PD605 (Charge-out chard for OPF)
Upon separation of sworn employees, the OPF is transferred to the National Records Center in…
Suitland, MD
Upon separation of civilian employees, the OPF is transferred to the National Records Center in…
Saint Louis, MO
Exonerated and Unfounded investigative reports can be removed from a member’s OPF by…
a written request from the member
What records must be purged from the OPF?
Adverse actions (after 3 years), Official Reprimands (after two years), and court orders that do not result in garnishment of wages
What types of records are kept in the Unit Personnel Folder?
Pd42s, traffic crashes, medical waivers, LWOP requests, appeals correspondence, citizen complaints and grievance correspondence
Documents relating to adverse actions will not be made part of the unit personnel folder unless
the employee has been shown the documents and allowed to make comments regarding them
Information that my be disclosed to the general public are:
-Name, present and past position titles, present and past grade levels, present and past salaries, and present and past duty stations
Employees shall be granted access to review all of their records as long as
they have submitted a the request in writing, and the request has been approved by the Director, HRMD.
Who can have access to another member’s OPF?
-authorized employee of HRMD
-Official that has supervisory responsibility over the member
-authorized official for he purposes of determining eligibility for a vacancy announcement
-authorized staff of Office of General Counsel
-authorized employee of IAB
-authorized employee of DRD
Selection records (exams, interviews, etc) from application process are stored where?
Recruiting Branch
Medical, psychological, etc records are stored where?
MSB
Training records are stored where?
MPA
Can a member use a cell phone as their operational phone at their residence?
Yes, but if they reside in an area without adequate cell coverage, they are required to have a landline.
Are PO Boxes acceptable as a residential address
No
If a member updates their personal information in PeopleSoft, do they still need to fill out the PD73
Yes. This is the only way to update the OPF.
When an employee is transferred to another element, what happens to their unit personnel folder?
It shall be hand-carried by the current supervisor or delivered in a sealed envelope by MPD courier.
When a member separates from MPD, how long will their unit personnel folder be retained at the element?
Three years from date of separation, after which it will be forwarded to HRMD.
