Developing, Implementing And Evaluating Comprehensive Occupational Health And Safety Programs Flashcards
Uses of assessment data
- Describe workers
- Describe worker populations
- Describe characteristics of work environment
- Identify areas of need
- Identify areas of value and importance
- Target health and safety’s programs to specific identified needs of workers and populations
Assessment
The process used to gather important health and safety information
Work related assessment may involve the following…
- Description of work and home locations
- Demographics of workers, dependents and retirees
- Health status of worker population
- Health care coverage and utilization
- Disability information
Components of worker health status often gathered in work related assessment
- Nutritional status
- Exercise habits
- Personal behaviors and lifestyles related to risk (ie smoking)
Purpose of environmental assessment at the worksite
Identifies existing and potential health and safety hazards and organizational variables that can affect workers’ health and safety
Examples of work related information to be collected in an environmental assessment
- Environmental and worker exposure data
2. Worker injury and illness data obtained from workers comp, OSHA and state records
Reasons occupational health services activity reports should be reviewed
- Identify nature of services provided
- Who uses services
- If non occupational concerns are overshadowing time spent on work related issues
Broad categories of information used in a workplace assessment
- Description of the company
- Health service models that are in place and available to workers
- Information included in health records
Items included in a description of a company
- Standard Industrial Classification (SIC) code
- Number and type of facilities within an organization
- Company vision and mission
- Organization’s culture and values
Examples of health service models that should be looked at in a workplace assessment
- Health insurance options
- On site and vendor services
- Workers compensation
- Worker programs ( EAP, wellness programs, light duty/alternative work)
- Safety committee
Examples of information included in health records
- Daily logs
- Surveillance and monitoring data
- Disability information
Workplace assessment should include input from multiple sources including…
- Consultation with other corporate occupational health and safety professionals in nursing, medicine, safety and industrial hygiene
- Injury and illness data from insurance company
- Research data from area university
- External occupational medical consultation
Assessment tools used to gather workplace data
- Questionnaires
- Health risk appraisals
- Workplace walk-through reports
- Worker health and safety records
- Case management reports
- Interviews with workers and management
- Health insurance claims
- Workers compensation records/reports
- OSHA records/logs
- Life insurance records
- Medical utilization data
Specific focuses of workplace assessments may include…
- Workplace hazard analysis
- Health evaluation
- Behavior analysis or social concern
- Legal/regulatory program compliance issues
- Cost savings for the company
- Public relations/ goodwill benefits
Program planning
The recipe for implementing health services goals and objectives and is the blueprint or detailed guideline for directing activities and evaluating all programs and services conducted by or for the occupational health department
Program planning includes:
- Analyzing assessment data and targeting/prioritizing areas where programs and services need to be developed
- Determine what resources are available to meet program and service needs
- Developing goals and objectives that blend with organizational philosophy and company culture
Components of analyzing assessment data and targeting/prioritizing areas where services need to be developed
- List strengths and limitations of worker population and organization
- Review computerized materials and organize data in a manner that will assist in decision making
- Select programs and services that will benefit most individuals and/or the organizations long term goals
- Clarify the process and activities that will provide benefits and assist in reaching short and long range goals
Types of resources to look at for meeting program and service needs
- Personnel
- Financial resources
- Equipment
- Supplies and other resources
- Facilities and space
What personnel resources do you need to look at for program planning?
- Number of professionals and workers needed to develop and implement
- Expertise of the professionals and workers needed to develop and implement
- Are any additional workers or consultants needed
Financial resources for program planning- what do you need to do?
- Develop a budget that will include expenditures for each program
- Divide budget into sections
- Determine direct and indirect costs that will add to existing or expected expenditures
- Identify potential sources of funding
- Identify the ideal vs the minimum costs required
How should you divide a budget into sections?
Sections should be consistent with workplace yearly categories
How should you evaluate equipment resources needed for program?
List equipment needed for implementation and final evaluation
Examples of equipment that might be needed for various programs/services
- Audiovisual materials
- Medical equipment
- Computers and software
- Other miscellaneous materials
Examples of audiovisual equipment that might be needed for various programs/services
- Television set
- Videotape/ DVD player
- Camcorder
- Audiotape recorder/player
- Portable overhead projector
Examples of medical equipment that might be needed for various programs/services
- Pulmonary function measurement devices
- Syringes
- Needles
- Materials for blood analysis
- Materials for blood pressure measurement
Examples of items you would need computers and software for when planning programs and services
- Health risk appraisals
- Questionnaires
- Reports
- Program correspondence
- Educational literature
- Internet access
How should you evaluate supplies and other resources needed for program?
Determine what other provisions are needed to develop and implement the program
Examples of supplies and other resources needed for programs and services
- Paper
- Computer and fax supplies
- Mailing costs
- Public relations materials
Examples of public relations materials that may be needed for various programs and services
- Brochures
- Posters
- Television ads
- Special incentives for participation like t-shirts and caps
How should you evaluate facilities and space for various programs and services?
Determine if in house facilities are available and adequate or if outside space will be needed
Costs to consider when evaluating facilities and space
- Cost of using the facility
- Heating
- Air conditioning
- Lighting
Goals and objectives should be developed ——- presenting a program plan to others for discussion and approval
Before
Goals should be….
- Presented in broad, general terms
2. State the expected results of implementing the program
Objectives should….
- Be much more specific
- Measurable
- Limited to a given time period
- Relevant to attaining the goal
A program begins with ——- goals for the health services departments and then ——- objectives are developed
Long term, general
Short term
Short term objectives are developed to…..
Identify what must be accomplished to demonstrate achievement of long term goals
Methods that will be used to accomplish goals and objectives should be identified during…..
The planning phase
Examples of methods that could be used to accomplish goals and objectives
- Educational activities
- Engineering controls
- Administrative practices
Example goal for a work related program
To provide health and safety programs and services for workers to ensure compliance with all mandated OSHA standards
Examples of objectives for work related programs
Could target specific OSHA programs and services such as respiratory protection and hearing conservation
Example goal for personal health and safety program
To provide opportunities for workers to participate in health promotion activities to increase their years of healthy life
Examples of objectives in personal health and safety programs
Could target specific health issues such as:
- Exercise
- Smoking cessation
- Hypertension
- Weight control
- Completion of recommended preventative health examinations
Following the planning and approval phases, ———– begins
Program implementation
Implementation phase
The transition from program planning to putting the program into operation
Program execution will involve progressive monitoring of:
- Activities
- Personnel
- Educational processes
- Management support
Timetables and schedules should be evaluated periodically to:
- Ensure operational success as the programs and services are developing
- Identify who is responsible for their running according to schedule
Progress can be monitored by….
Routinely comparing completed activities with predetermined standards and assignments
Pros of providing in-house programs
- Convenient for the working population, because they eliminate costly commutes
- Current staff knows the workplace (workers, jobs and company culture)
- Follow up is easier for those who need second visits or who fail to show up for appointments
Cons of providing in-house programs
- Staff may be so busy with current job duties that they have little energy or motivation to take on additional program activities
- Space is limited
- Existing personnel may lack expertise, experience or motivation required
Pros for vendor contracted programs
- Confidentiality may be easier to maintain
- Interference with organizations other services and activities are less likely
- Scheduling programs and services offsite, closer to workers homes could improve participation
Cons of vendor contracted programs
- Extra costs including contractors travel time, overhead for workers, nonproductive time spent setting up programs and services
- Contract workers do not share the same loyalty to the company as house workers
- Workers may be required to commute to a distant location, requiring added time for travel
——- serve as guides to assist in achieving the goals and objectives of the health and safety programs and services
Policies and procedures
Program policies and procedures provide….
Direction and consistency for the implementation phase and can serve as the basis for program evaluation
Compliance with company and regulatory guidelines should be maintained with……
Well developed, well written and regularly updated procedures
Procedure updates should occur…..
At least annually
Procedures define…
- Specific steps or activities that must be followed
- Provide an excellent avenue for staff orientation
- Ensure compliance with protocols and other activities
Protocols also provide legal backup for both nurse and company should the question arise regarding…..
Whether programs and services are:
- Within the scope of practice
- Consistent with company policy
- Compliant with national standards and expectations