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PMP With PMI > Chapter Six | Schedule Management > Flashcards

Chapter Six | Schedule Management Flashcards

1
Q

What does AON Stand for?

A

Activity on node

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2
Q

What does EAC stand for?

A

Estimate at completion

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3
Q

What does EVM stand for?

A

Earned value management

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4
Q

What does GERT stand for?

A

Graphical evaluation and review technique

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5
Q

What does PDM stand for?

A

Precedents diagramming method

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6
Q

What does PERT stand for?

A

Program evaluation and review technique

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7
Q

What does PMIS stand for?

A

Project management information system

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8
Q

What does SPI stand for?

A

Schedule performance index

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9
Q

What does SV stand for?

A

Schedule variance

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10
Q

What is the definition for project schedule management?

A

The process needed to manage the timely completion of the project

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11
Q

What does project scheduling provide?

A

A detailed plan that represents how and when the project will deliver the products, services, and results defined in the project scope.

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12
Q

Schedule Mng:

The plan serves as a tool for _________

A

Communication

Managing

Expectations

Performance reporting

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13
Q

The approved version of the schedule becomes what?

A

The baseline

You will track the project progress against the baseline.

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14
Q

What is adaptive planning?

A

Adaptive planning acknowledges that once work starts priorities may change, and the plans need to reflect the changes

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15
Q

What is iterative scheduling?

A

Iterative scheduling with a backlog

A form of rolling wave planning based on adaptive lifecycle such as agile approach

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16
Q

Note

Iterative scheduling uses sprints or iterations which can also be called TIME BOX periods of work

A

.

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17
Q

What is on demand scheduling?

A

This pulls from the backlog and fit into your schedule as resources become available.

This would be agile and Kanban examples

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18
Q

6.1

What is the definition of plans schedule management

A

This describes how to establish the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule

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19
Q

6.1. What are the key benefits for plan schedule management?

A

Provide guidance and direction on how the project schedule will be managed throughout the project

Schedule management plan also defines how schedule contingencies will be reported and assessed

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20
Q

6.1
Commercial database is an internal _____
and external _______

A

Internal OPA

External EEF

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21
Q

6.1 T&T

Data analysis | What alternative analysis can be used?

A 
Scheduling methodology and tools
Duration of rolling waves
Estimating approach 
Schedule detail levels
Frequency of reviews an update
Project management software
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22
Q

6.1 | output

schedule management plan - what does it do

A

Establishes criteria and activities for developing, monitoring, and controlling the schedule.

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23
Q

6.2 What is define activities?

A

The process of identifying and documenting the specific actions to be performed to produce the project deliverables.

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24
Q

6.2 Define activities may involve what?

A

Taking the work packages created in the WBS and breaking them down further into specific activities used for estimating, scheduling, executing, monitoring and controlling the project work.

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25
Q

6.2 Defined activities may result in what?

A

Results in an activity list and the activity attributes, along with identifying milestones.

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26
Q

6.2. T&T. Decomposition

What does decomposition mean?

A

Subdividing work packages into smaller, more manageable components, called activities, the efforts needed to complete a work package.

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27
Q

6.2. T&T Rolling wave planning

What is rolling wave planning?

A

A form of progressive elaboration planning
Work to be accomplished in the near term is planned in detail
Future work as planned at a higher level of the WBS

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28
Q

Note

Progressive elaboration example

In a jigsaw puzzle you first put together the border
Then you put together the inner part
And then you go to the next and

A

.

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29
Q

Note

Tasks and activities are interchangeable

A

..

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30
Q

6.2. What is an activity list

A

A documented tabulation of schedule activities that shows an activity description, activity identifier, and a sufficiently detailed scope of work descriptions so project team members understand what work is to be performed.

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31
Q

6.2. What are examples of activity attributes

A 
Unique activity ID or code
Activity name and description
Predecessor/successor activities
Resource requirements
WBS ID 
Leads in lags
Impose dates
Constraints and assumptions
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32
Q

Note

Milestones have zero duration

they should not be confused with actual work activities

they are used as checkpoints to assess the work completed

A

..

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33
Q

6.3. What is sequence of activities

A

The process of identifying and documenting the relationships between the activities

34
Q

6.3 What are the key benefits of sequence activities

A

The work is sequenced logically to obtain the most efficient schedule given all project constraints

35
Q

6.3 T&T | Sequence activities

What are the methods to draw network diagrams

A

Precedence diagramming method PDM

Arrow diagramming method ADM

Graphical evaluation and review technique GERD

36
Q

6.3. T&T

What is the most common method to draw network diagrams

A

PDM

37
Q

6.3 What is precedence diagramming method mean

A

A technique used for constructing a schedule model with activities represented by notes and graphically linked by one or more logical relationships to show the sequence of activities performed

38
Q

What is another name for PDM?

A

Activity on node. AON

39
Q

6.3 What are the four logical relationships

A

Finished to start:

Finish to finish

Start to start

Start to finish

40
Q

6.3 Logical relationships

What is the definition and an example of finish to start

A

An activity must finish before the successor can start (most common)

example the race must finish before the award ceremony can start

A —> B

41
Q

6.3 Logical relationships

What is the definition and example of finish to finish

A

An activity must finish before the successor can finish

example finish writing a document before finish editing the document

A—>
|
B

42
Q

6.3. Logical relationships

What is the definition and example for start to start

A

An activity must start before the successor can start

example: Get paint and paint the house you may need to go back but you started paining

   B
43
Q

6.3 Logical relationships

What is the definition and an example of start to finish

A

Successor cannot finish until predecessor activity has been started

example shut old network (successor) must start before new network launch predecessor) finishes

44
Q

6.3. What is arrow diagramming method

A

Old school

each activity is on an arrow or a line and a circle or box connects the activities

45
Q

6.3 In ADM - What is a dummy activity

A

Dummy activities are represented by dashed lines

A dummy activity does not represent work and has zero duration

46
Q

6.3. In comparing PDM and ADM what are the 3 differences

A
  1. Where the activity is listed
    PDM activity on node ADM activity on arrow
  2. Maximum number of predecessor types
    PDM 4; ADM one (finish to start)
  3. Special diagram types and characteristics
    PDM no dummies allowed ADM dummies allowed
47
Q

6.3 What is GERT

A

A modification to the Network diagram that allows loops between activities and conditional benchmarking

also known as conditional diagramming method

Memory jogger my aunt Gertie is LOOPY she has a CONDITION. Gert is rarely on the exam when it does appear it is usually a distractor

48
Q

6.3 T&T What are the four dependency determination in integration?

A

Mandatory dependencies
Discretionary dependencies
External dependencies
Internal dependencies

49
Q

6.3 T&T What are mandatory discrepancies

A

AKA. hard logic

legally or contractually required

50
Q

6.3. T&T What are discretionary dependencies

A

These are sometimes called preferred, preferential or Soft Logic

they are based on good practices

51
Q

6.3. T&T What are leads and lags

A

Leads = acceleration

Lags= required delay

Leads can be inserted to begin an activity before the predecessor activity is completed.

Lags can be inserted as a required delay between activities.

52
Q

6.3. Output

Project schedule network diagrams. What are they

A

Schematic displays of schedule activities and the logical relationships between them.

Can include full project details or have one or more summary (hammock) activities

53
Q

6.4. Estimate Activity Duration

What does this mean?

A

The process of estimating the number of work. Needed to complete individual activities within estimated resources.

54
Q

6.4 What are the key benefits of estimate activity duration?

A

This provides the amount of time each activity will take to complete

Estimates the work effort, using the available resources and skill capability to determine the activity duration.

55
Q

6.4 Estimate activity duration

Example of effort versus duration

A

On average how long does it take you to generate a report -hands on time

Eight hours per report x 10 reports on project equal 80 hours EFFORT

The worker only works for you part time this means duration will be 160 hours
8x10=80x2=160 DURATION

56
Q

6.4. Input | What is a resource calendar

A

A calendar that identifies the working days and shifts upon which each specific resource is available. When and how long

57
Q

6.4 | Estimate Activity Duration | T&T

What type of meeting does agile use and what is reviewed?

A

Meetings are standup meetings

Meetings focus on sprint or iteration planning to prioritize product backlog items and decide which items the team will commit to work on in the upcoming iteration/sprint

58
Q

6.4 T&T

What are the four types of estimating?

A

Analogous Estimating
Parametric estimating
Three point estimating
Bottom up estimating

59
Q

6.4 T&T

What is ANALOGOUS ESTIMATING (top down)

A

Aka Management expectations

applied early in the project when limited details are available

Utilize expert judgment and historical information to compare the project to previous similar projects and adjust for project differences

Provides a gross value estimate of the activity or summary activity

60
Q

6.4 T&T
What is PARAMETRIC ESTIMATING
(Remember meter example)

A

Uses the relationship between historical data and variables to calculate an estimate for an activity

if you trust your numbers use this

Meters of cable * labor-hrs/meter
Number of drawings * number of hrs/drawing

Provides higher levels of accuracy, depending on sophistication and underlying data built into the model

61
Q

6.4 T&T

What are the two types of three-point estimating

A

Beta distribution

Triangular distribution

62
Q

6.4 T&T
When do you use beta distribution?

(three point estimating)

A

When large number of samples or historical data is available

63
Q

6.4 T&T
When do you use triangular distribution?

(three point estimating)

A

When there is insufficient historical data or using judgment data

64
Q

6.4 T&T

What is bottom up estimating

A

Work packages or activities are estimated to the greatest level of detail

durations are summarized aggregated or ROLLED UP to higher levels

duration and accuracy are influenced by the size and complexity of the activity

resources availability and utilization may be considered

65
Q

6.4 OUTPUTS

What are the two main outputs?

A

Duration estimates
Lightly number of work. Required to complete an activity and duration estimates do not include any lag

Basis of estimates
How did you come up with these estimates?

66
Q

6.5 Develop schedule

what is developing a schedule?

A

Developing a schedule is the process of analyzing activity sequences durations resources required and schedule constraints to create the project schedule model for the project execution and monitoring and controlling.

67
Q

6.5. Develop schedule

what is the schedule used for?

A

The information is used to generate a schedule model with the planned dates for completing the project activities

used to communicate information to the team and management

model information is reviewed and validated throughout the life of the project

results in a realistic schedule which is agreed to by the team

68
Q

6.5 T&T

What is schedule network analysis?

A

A technique to identify early and late start dates as well as early and late finish dates for the uncompleted portion of project activities.

69
Q

6.5 T&T

What are the two different paths in Scheduled network analysis and definition?

A

Path convergence
A relationship in which a Scheduled activity has more than one predecessor

Path divergence
Our relationship in which a Scheduled activity has more than one successor

70
Q

6.5 T&T

What is critical path method?

A

Critical path is the sequence of activities that represents the longest path through a project, which determines the shortest possible project duration. Can have multiple critical paths

Calculates the early start, early finish, late start, and late finish dates for all activities utilizing a forward and backward pass analysis

71
Q

6.5 T&T

What is a near critical path?

A

Path closest in length to the critical path

The near critical paths can become critical

72
Q

6.5 T&T

What critical path method would you use for a more complicated network diagram to calculate?

A

Forward pass backward pass

73
Q

6.5 T&T

What does forward past backwards past tell you

A

How much flexibility you have in the project schedule

74
Q

6.5 T&T

What is total float?

A

The amount of time and activity can be delayed without delaying the project and date. If the total float is zero, the activity is on the critical path.

75
Q

6.5
Note

The terms float and slack are used interchangeably on the exam.

DU equals duration.

A

.

76
Q

6.5 T&T

What is project float?

A

The amount of time a project can be delayed without delaying the externally imposed customer response or date.

External DU - Crucial path DU

77
Q

6.5 T&T

What is path float?

A

The amount of float shared by all activities in the entire path

DU of critical path - DU of each path

78
Q

6.5 note

To figure out float or slack zero method

go left to right + and then right to left -

always work top to bottom

If there are two arrows always take the largest number when on top and lowest Number one on bottom

Anything with zero is the critical path

A

.

79
Q

6.5 T&T

What is resource optimization (two types)

A

Resource leveling adjusting to a preset level of resources will change the critical path and the project and date
Ex sr level on longer tasks jr level on shorter tasks

resource smoothing adjusted using the available float in a project no change to critical path or project end date
Ex Eating up float time. You may be able to change the amount of hours worked per day to adjust with the flow

80
Q

6.5 T&T

What is schedule compression techniques

A

Sure into the project schedule without modifying the scope of the project. used only on the critical path

81
Q

6.5 T&T

What are the two common methods of schedule compression technique

A

Fast tracking
No money no people, instead of sequencing you do some things parallel this can be risky

Crashing
You have money and you have people. Add resources to short in the schedule duration for the lease incremental cost

82
Q

6.5 output

What is a schedule baseline

A

The approved version of a schedule model that can be changed using formal change control procedures and is used as the basis for comparison to actual results.

Schedule will be ITERATED until an acceptable and realistic schedule can be agreed upon and approved

PMP With PMI (18 decks)

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