Chapter Four | Project Integration Management Flashcards
What does project integration management include?
Processes and activities to
Identify
Define
COMBINE. UNIFY. COORDINATE
Project manager is the captain of the ship and we are steering the ship to keep it on course
What are the seven project integration management processes
Develop project charter
Develop project management plan
Direct and manage project work
Manage projects knowledge
Monitor and control project work
Perform integrated change control
Close project or phase
Trend and emerging practices
Evolving trends include these 5….
Use of automated tools
Use of visual management tools
Project knowledge management expanding project managers responsibilities
Hybrid methodologies
What are the key concepts for integration?
Assumptions
Constraints
lessons learned
historical information
When is a project done?
When all objectives are met.
What is always a tool or technique and never a input or output?
Expert judgment
Who’s document is a project charter
It is a sponsors document
What formally initiate documents and authorize as a project?
Project charter
4.1 Develop project charter | INPUTS
Business documents
Business case
What is a business case?
Description of the necessary information from a business standpoint to determine if the statement of work tells what the project entails
(SOW) Statement of work
No business case, no _______
Charter
No charter, no _______
Project
4.1 develop a project charter | OUTPUT
Project charter
Ask the stakeholder what their success criteria will be, it must be measurable
Need to provide the criteria
High-level, not details
4.2 develop project management plan | INPUTS
Project charter
UNIQUE: Outputs from other processes
What does a project management plan do?
Process of defining, preparing, and coordinating all plant components and consolidating them into an integrated project management plan
What is the key benefit of a project management plan?
The production of a comprehensive document that defines the basis of all project work and how to work will be performed
EXECUTED MONITORED CONTROLLED AND CLOSED
4.2. Develop project management plan | T&T
Kick off meeting
4.2 develop project management plan | Outputs
Project management plan
4.2. Develop PM plan | outputs
What are 10 subsidiary management plans?
Scope cost communication stakeholder requirements Quality risk schedule Resources procurement
4.2 Develop project management plan |outputs
What are three baselines that form the Performance measurement baseline?
Scope baseline
schedule baseline
cost baseline
What is direct and manage project work mean?
The process of leading and performing the work to find in the project management plan and implementing approved changes to achieve the products objectives
4.3 Direct and manage project work | inputs
Project management plan
UNIQUE: Approved change request
Whenever you are executing a project you will have _______ in the input
Project documents
4.3 Direct and manage project work |T&T
PMIS
Project management information system
4.3 Direct and manage project work | outputs
Key deliverables
Raw data
UNIQUE: Issue log
Integrated change control (CCB)
What are the four Outputs of the perform integrated change control?
4.3
Correct of action
Preventative action
Defect repair
Updates
Work authorization system can prevent _______
Scope creep
What is a work authorization system?
A collection of documented procedures to ensure that work is done by the right entity at the right time in the right order.
This tells people you are ready for them to join the project.
What is manage project knowledge
4.4
Process of using existing knowledge and creating new knowledge to the GI projects objectives and contribute to organizational learning
What are two types of knowledge?
What do they mean?
EXPLICIT = Knowledge readily shown using words pictures and numbers
- data captured and stored somewhere
TACIT = Knowledge that is personal and difficult to express such as beliefs insights experience and know how
- Information in your head and not documented
Project managers tasks are to convert ________knowledge into _______Knowledge
Convert tacit knowledge into explicit knowledge
4.4 Manage project knowledge | inputs
Project management plan
project documents
Deliverables
4.4 Manage project knowledge | T&T
UNIQUE:
Knowledge management
Information management
4.4 Manage project knowledge | outputs
Where are you storing the knowledge?
4.4 Manage project knowledge | inputs
what are deliverables?
A unique and verifiable product service or result required to be produced to complete a process phase or project
4.4 Manage project knowledge | T&T
What is information management
Tools and techniques used to create and connect people to information for SIMPLE. CLEAR. EXPLICIT knowledge.
4.4 Manage project knowledge | T&T
What is knowledge management
Are used to connect people
create new knowledge
share tacit knowledge
Integrate the knowledge of diverse team members
What does monitor and control project work mean?
4.5
The process of
TRACKING. REVIEWING. & REPORTING. overall progress to meet the performance objectives defined in the project management plan
4.5 Monitor and control project work | inputs
Project management plan
Project documents
UNIQUE : Work performance information
4.5 Monitor and control project work | outputs
Work performance report (status updates)
Change requests
Project management plan updates
Project document updates
4.5 Monitor and control project work | input
What does work performance information mean?
Data that is collected compared to the plan analyzed in contacts integrated and interpreted to transform it into work performance information and is used as an input
Raw data coming out of execution
What does FMEA stand for
Failure
Mode and
Effect
Analysis
What are three types of FMEA’s
Regression analysis
Fault tree analysis
Grouping methods
4.6. Performance integrated change control is the only process that has _________as an input
UNSIGNED Change requests
4.6. Perform integrated change control is the only process that has __________ as an output?
APPROVED Change request
4.6. What is perform integrated change control?
The process of
reviewing all change requests
approving changes and
managing the changes to deliverables, project documents, and project management plan then communicating the decisions.
What do you need to assess when making changes?
Assess impact of the change and possible options
4.6. What is corrective action?
Any intentional action to realign the performance of project work to the baseline
Will corrective action change the charter?
No
4.6. What is preventative action?
Intentional activities that ensures the future performance of the project is aligned with the project plan
4.6 What is defect repair?
An imperfection or deficiency in a project component which does not meet the requirements or specifications and needs to be either repaired or replaced
4.6 What is a tool and technique for perform integrated change control?
Configuration control
4.6. What does a configuration management plan do?
Describes how to identify an account for project artifacts under configuration control record and report changes.
Focuses on the specifications of the deliverables and processes.
4.6 What are the steps in configuration control
Identify configuration item
Record and report item status
Perform configuration item verification and audit
implement and document
verify it was done
“As built” plans or drawings are identified in what phase?
Closing
“As developed” Documents are identified in what phase?
Closing
