17, 18 monitoring and control

Question 1

What are the 3 factors to be monitoring?

Answer 1

1 schedule/ time frame of project
2 budget
3 scope

Question 2

What is monitoring and control?

Answer 2

1 determine appropriate control measures
2 observe + measure + collect control data
3 compare control data with planned data

Question 3

What should the PM do if the planned and actual status of the project do not match?

Answer 3

1 decide if action is needed

2 find the cause of this

Question 4

Why is an upper limit needed for checks against?

Answer 4

to ensure that the budget is not overrun

Question 5

Why is a lower limit needed for checks against?

Answer 5

expenditure below this is usually a sign of delay or less productivity

Question 6

What are examples of sources of change? and the attribute they might affect

Answer 6

1 critical tasks not finished on time - schedule
2 non-critical tasks becoming critical - schedule
3 supplier change price - cost
4 increased overhead rate - cost
5 change in labour supply - resources, cost
6 change in labour productivity - cost, schedule
7 change in labour quality - cost, function
8 change in material quality- cost, function, schedule
9 design changes - cost, schedule
10 failure of test -cost, function, schedule, resources
11 reduction in resource utilisation - cost schedule, resources
12 delay in material supply - cost, schedule
13 delay in technical information - function, cost, schedule

Question 7

how does function differ from quality?

Answer 7

function is broader term and covers those measurers that tell if a project will do what is expected of it

Question 8

What is vital to measure to look at cost and schedule?

Answer 8

progress- The estimates that Earned Value Analysis provides is so dependent on ‘progress’ measurement that inaccuracies with this measurement may distort the assumptions made.