Pure PRINCE2 - Organisation theme

Question 1

What is the aim of the Organisation theme?

Answer 1

To define the project structure, responsibilities, and communication channels. Established at the start of the project and enacted throughout.

Question 2

What does PRINCE2 define?

Answer 2

Set roles and responsibilities that need to be covered, not a set structure that has to be filled in a one-to-one basis. Roles can be shared, but responsibilities must always be allocated to ensure accountability.

Question 3

What are the most common stakeholders and their roles?

Answer 3

The three most common are: 1. Business - ensures business justification and value for money throughout the project 2. User - represents the people who will use the product. Represents their interests and ensures the desired outcomes and benefits are achieved 3. Supplier - Has the skills and knowledge of compliance needs.

Question 4

How does the Organisation theme abate staff turnover?

Answer 4

Having clear roles and responsibilities helps with the transition to a new team member. A new stage is a good opportunity to hand over.

Question 5

According to the PRINCE2 Organisation theme, what must a project do?

Answer 5

1. Represent business, user and supplier stakeholders 2. Define the responsibilities for managing, directing and delivering the project 3. Define accountability at each management level 4. Have a defined organisational structure and roles 5. Implement a comms strategy to mediate effective communication between the PM team and stakeholders 6. Well-documented rules for delegating authority for change 7. Review effectiveness of roles throughout the project.