project management process interactions

Question 1

What is the span of Executing process group?

Answer 1

This process group spans throughout the project life cycle

Question 2

What is monitoring and controlling process groups span?

Answer 2

throughout project lifecycle

Question 3

when does closing process start?

Answer 3

after initiating process ends

Question 4

Are process groups within project life-cycle discrete elements without any overlap?

Answer 4

No they tend to overlap each other

Question 5

are process groups and project phases same?

Answer 5

No. process groups represent the type of phases that take place within a project
within each process group, there are the phases that a project must go through
Each phase of a project might require all process groups to be executed

Question 6

What is constant in a project?

Answer 6

Change

Question 7

What happens when change occurs?

Answer 7

processes need to be applied on the change as if they were originally part of the project

Question 8

what are the implications of a change?

Answer 8

1.Additional time

2. Impact project’s schedule as below
   - Develop Schedule
   - Control Schedule
   - Estimate Costs
   - Budget
   - Procurement

Question 9

Project quality management process spans across what all process groups?

Answer 9

planning (plan quality management)
executing (perform quality assurance)
monitoring & control (control quality)

Question 10

How can project manager manage change when they don’t even know what changes could come across?

Answer 10

Using Process Assets that allow you to:
Formally accept change
Integrate change and minimize the impact
Promote an approval process
Maximize the value

Question 11

Who normally approves the change?

Answer 11

Change Control Committee - that consists of SME, and project team members that determine risk reward ratio to decide if the change should be progresses.

Question 12

What happens if the change is not approved?

Answer 12

It could be progressed on a separate project

or no action

Question 13

How do you determine if a change needs to be accepted or not?

Answer 13

Ask the question if the project can be delivered successfully without the change.
If not, a integrated change control process need to be initiated

Question 14

What typical activities a PM does when change comes in (example of doubling the size of the house being constructed)

Answer 14

Negotiate with team and suppliers
May bring materials from other source
project budget will be impacted

Question 15

What PM has to do when a change is not feasible?

Answer 15

provide alternatives. Arrive at sceanrios with the help of the team. E.g.
Good: The sponsor accepts the original plan and moves
in upon its completion
Better: The sponsor continues with the original plan
then sells, using the proceeds to fund a larger project
at a later time
Best: The project is placed on hold for the winter to provide
the project manager more time to meet the sponsor’s
new requirements

Question 16

_________ pertains to a general agreement that the application of project management processes has been known to enhance productivity and the probability of success for a wide range of projects.

Answer 16

Good practice