project management process groups Flashcards
key elements for success of a project
process knowledge experience expertise leadership abilities
objectives of a PMI (project management institute)
enhance PM activities
provide certiification
What are the organisational process assets?
These are deliverable generated as part of day to day organisational activities as below:
progress reports project artifacts financial reports transactions templates
What are environmental factors
Conditions not under direct control of the team. Internal or external factors that surround or influence a project’s success
Encompass the manner in which an organisation performs its business activities
may enhance or constraint project management options
made up of org culture and structure
attributed to infrastructure and resources
Affected by stakeholders, market conditions, and even the political climate
what is organisational culture?
set of assumptions that guide behaviour in the org
What is environmental factors made up of?
org structure org culture infrastructure and resources stakeholders market conditions political climate
two types of organisational process assets
processes and procedures
stored information or data repository
where is Processes and Procedures stored
process asset library (PAL)
what does process asset library consists of?
compilation of documetns and templates
documented rules and guidelnies
what is organisational structure?
frame work in which a group is organised or the manner in which it functions
2 major categories of PM processes
Project management processes
product oriented processes
what does PM processes do?
Drive work by categorizing efforts into knowledge areas
Encompass the tools and techniques used in project management
What does Product-oriented processes do?
Create the project’s product
Defined by the project life cycle
What are the five process groups
- Initiating Process Group
- Planning Process Group
- Executing Process Group
- Monitoring and Controlling Process Group
- Closing process group
What is done in Initiating process group
Define a new project or phase
Provide authorization to start
Planning process group
processes required to:
determine scope
decompose objectives
determine how the project will progress
executng process group
Develop and complete the work defined in
the project management plan
Monitoring and Controlling Process Group
Track progress and performance
Determine and integrate required changes in project plan
Closing process group
Complete project activities in all phases
Formally close the project
Comparison of PM processes/Product-oriented processes
Mostly sequential, but tend
to overlap / Facilitate the development
of a product
Develop the project / Build the product
Developed in a sequence of events
that correlate to process groups / Delivered through the project’s life cycle
what happens within Project Initiation phase?
Define the purpose, scope and justification
Detail solutions to be implemented
Recruit your team
Set up a Project Office
Perform an End of Phase Review
Stages in Project Initiation phase
1. Develop a business case supporting the project’s needs 2. Determine if the project is feasible 3. Develop the Project Charter 4. Appoint a project team 5. Set up the Project Office 6. Review
What are the main objectives of Project Planning Phase?
Manage time, cost, quality, change, risk, and issues
Covers staff and suppliers
Project Planning Phase - stages
- Project – your primary or master plan
- Resources – helps identify your team
by specialty, availability, etc. - Financial – sets the budget
- Quality – determines quality
integration throughout the project - Risk – managing and mitigating
- Acceptance – details the sponsor’s
criteria for the project - Communications – how the project
manager, team, and stakeholders will
interact and communicate - Procurement – vendor relationships
- Contract suppliers – establishes
relationships and determines the
contract conditions - Review – ensures all plans are
complete and viable
Project Execution
Builds the deliverables and presents them for sign-off
Longest phase; consumes the most energy and resources
Manage time, cost, quality, change, risk, and issues
Project Execution Phases - activtiies
Time management Cost management Quality management Change management Risk management Issue management Procurement management Acceptance management Communications management Phase review
Project Closure - what does it do?
Formally closes the project
Project Closing - acticities/stages
Hand project deliverables to
your sponsor
Deliver project documents to
the business
Cancel contracts
Release staff
Advise all stakeholders of completion Post-implementation reviews Project audits Lessons learned
