project management process groups

Question 1

key elements for success of a project

Answer 1

process
knowledge
experience
expertise
leadership abilities

Question 2

objectives of a PMI (project management institute)

Answer 2

enhance PM activities

provide certiification

Question 3

What are the organisational process assets?

Answer 3

These are deliverable generated as part of day to day organisational activities as below:

progress reports
project artifacts
financial reports
transactions
templates

Question 4

What are environmental factors

Answer 4

Conditions not under direct control of the team. Internal or external factors that surround or influence a project’s success

Encompass the manner in which an organisation performs its business activities

may enhance or constraint project management options

made up of org culture and structure

attributed to infrastructure and resources

Affected by stakeholders, market conditions, and even the political climate

Question 5

what is organisational culture?

Answer 5

set of assumptions that guide behaviour in the org

Question 6

What is environmental factors made up of?

Answer 6

org structure
org culture
infrastructure and resources
stakeholders
market conditions
political climate

Question 7

two types of organisational process assets

Answer 7

processes and procedures

stored information or data repository

Question 8

where is Processes and Procedures stored

Answer 8

process asset library (PAL)

Question 9

what does process asset library consists of?

Answer 9

compilation of documetns and templates

documented rules and guidelnies

Question 10

what is organisational structure?

Answer 10

frame work in which a group is organised or the manner in which it functions

Question 11

2 major categories of PM processes

Answer 11

Project management processes

product oriented processes

Question 12

what does PM processes do?

Answer 12

Drive work by categorizing efforts into knowledge areas

Encompass the tools and techniques used in project management

Question 13

What does Product-oriented processes do?

Answer 13

Create the project’s product

Defined by the project life cycle

Question 14

What are the five process groups

Answer 14

1. Initiating Process Group
2. Planning Process Group
3. Executing Process Group
4. Monitoring and Controlling Process Group
5. Closing process group

Question 15

What is done in Initiating process group

Answer 15

Define a new project or phase

Provide authorization to start

Question 16

Planning process group

Answer 16

processes required to:
determine scope
decompose objectives
determine how the project will progress

Question 17

executng process group

Answer 17

Develop and complete the work defined in

the project management plan

Question 18

Monitoring and Controlling Process Group

Answer 18

Track progress and performance

Determine and integrate required changes in project plan

Question 19

Closing process group

Answer 19

Complete project activities in all phases

Formally close the project

Question 20

Comparison of PM processes/Product-oriented processes

Answer 20

Mostly sequential, but tend
to overlap / Facilitate the development
of a product

Develop the project / Build the product

Developed in a sequence of events
that correlate to process groups / Delivered through the project’s life cycle

Question 21

what happens within Project Initiation phase?

Answer 21

Define the purpose, scope and justification

Detail solutions to be implemented

Recruit your team

Set up a Project Office

Perform an End of Phase Review

Question 22

Stages in Project Initiation phase

Answer 22

1. Develop a business case supporting
the project’s needs
2. Determine if the project is feasible
3. Develop the Project Charter
4. Appoint a project team
5. Set up the Project Office
6. Review

Question 23

What are the main objectives of Project Planning Phase?

Answer 23

Manage time, cost, quality, change, risk, and issues

Covers staff and suppliers

Question 24

Project Planning Phase - stages

Answer 24

1. Project – your primary or master plan
2. Resources – helps identify your team
   by specialty, availability, etc.
3. Financial – sets the budget
4. Quality – determines quality
   integration throughout the project
5. Risk – managing and mitigating
6. Acceptance – details the sponsor’s
   criteria for the project
7. Communications – how the project
   manager, team, and stakeholders will
   interact and communicate
8. Procurement – vendor relationships
9. Contract suppliers – establishes
   relationships and determines the
   contract conditions
10. Review – ensures all plans are
    complete and viable

Question 25

Project Execution

Answer 25

Builds the deliverables and presents them for sign-off
Longest phase; consumes the most energy and resources
Manage time, cost, quality, change, risk, and issues

Question 26

Project Execution Phases - activtiies

Answer 26

Time management
Cost management
Quality management
Change management
Risk management
Issue management
Procurement management
Acceptance management
Communications management
Phase review

Question 27

Project Closure - what does it do?

Answer 27

Formally closes the project

Question 28

Project Closing - acticities/stages

Answer 28

Hand project deliverables to
your sponsor

Deliver project documents to
the business

Cancel contracts

Release staff

Advise all stakeholders
of completion
Post-implementation reviews
Project audits
Lessons learned