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Captains Test > HR > Flashcards

HR Flashcards

0
Q

What does organization prohibit during all phases of recruitment? (6)

A 
Discrimination of :
Race
Religion
Sex
Age
National origin
Disability
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1
Q

Who investigates sexual harassment complaints?

A

Dept heads or designee

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2
Q

How long does an employee have to verbally present a problem to a supervisor in the grievance process?

A

10 business days from problem identified

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3
Q

Employee must email operations chief within how many days in order to cancel vacation?

A

7 days

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4
Q

How many people are chosen for the grievance committee?

A

5 members

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5
Q

When are new firefighters eligible for awr’s?

A

6 months after graduation

And only with classmates for first year

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6
Q

How long until a new employee can use vacation?

A

One month of regular employment

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7
Q

If an employee goes on industrial leave what must they fill out in order to keep their retirement contributions going?

A

Form 19

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8
Q

Who will the shift commander notify on inquiries requiring medical treatment on a 24 hr basis?

A

Fire safety and personnel

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9
Q

Who does supervisor report sexual harassment to?

A

HR director

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10
Q

Who investigates industrial inquiries?

A

Immediate supervisor

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11
Q

Military leave must not exceed how many days/shifts?

A

30 days/ 13 shifts

In 2 consecutive years

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12
Q

After how long may an employee request that a written reprimand be removed?

A

One year within the approval of the department head

Sustained performance improvement has been observed

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13
Q

How long employed until you’re eligible for vacation time?

A

One month of regular employment

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14
Q

Who has final say in the recruitment process?

A

HR director

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15
Q

What is required next day after a non emergency injury requiring medical attention?

A

Follow-up phone call to city nurse

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16
Q

You may receive a max of how many days for sabbatical leave ?

A

90 days

Request must be submitted 6 months before hand

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17
Q

What are the 2 categories for disciplinary deficiencies?

A

Serious and major

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18
Q

What is an injury or illness arising out if and in the course of COG employment?

A

An industrial injury

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19
Q

What is the first course of action on the disciplinary process?

A

Counseling

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20
Q

How long does an employee have to report workers comp injuries to immediate supervisors?

A

No later than the end of shift

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21
Q

No suspension without pay shall exceed?

A

40 working days or 320 hours

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22
Q

It is the responsibility of the employee to obtain WHAT for treatment by PA or Dr. and turn it into city nurse?

A

Written work status every visit

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23
Q

What is the latest you can report an industrial injury?

A

60 hrs after injury

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24
Q

Who can you file a grievance with?

A

Your supervisor or next level supervisor

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25
Q

For modified duty employee must report their change in work status to whom?

A

Operations chief
And
personnel safety division

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26
Q

What are the four punitive disciplinary actions?

A

Suspension without pay

Involuntary demotion

Disciplinary probation

Termination

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27
Q

How long is disciplinary probation?

A

6 months

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28
Q

Who is responsible for punitive disciplinary actions?

A

The department head or designee

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29
Q

Who do you call if a threat of physical violence is imminent?

A

Police dept communications center
623-930-3086

Or 911

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30
Q

Who’s the final judge on HR policy

A

City manager

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31
Q

How often should your performance plan be formulated and revised?

A

Annually

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32
Q

How soon after employment should sworn personnel receive performance appraisals?

Regular classified employees?

A

Sworn- 1 yr of employment

Regular - 6 months

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33
Q

How long are corrective action records kept in employees file?

A

Performance and behavior improved

Has been observed for one year after actions

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34
Q

What is employed decision making leave with pay?

A

Employee is instructed to make decision if they will correct each performance deficiency to meet cities expectations

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35
Q

What is written reprimand?

A

A written notice to an employee stating that performance deficiency exists

36
Q

How long does an employee have to appeal corrective action?

A

10 calendar days

37
Q

What is memo of correction?

A

Written notice requiring need for immediate improvement in performance

38
Q

Define major deficiency

A

Acts DO involve question of trust and honestly

Constitute a threat or pose threat to health, welfare, safety of employee or other individuals

39
Q

Define serious deficiency

A

Acts DO NOT involve question of trust and honestly

DO NOT pose a threat or pose threat to health, welfare, safety of employee or other individuals

40
Q

What are the two types of deficiencies?

A

Serious and major

41
Q

Discipline shall be based

on_______ ______

A

Just cause

42
Q

What is counseling/memo of expectation?

A

A discussion to explain performance deficiencies and emphasize expected standards

43
Q

What are the 4 corrective actions used in HR policy 513

A

Counseling/ memo of expectation

Memo of correction

Written reprimand

Employee decision making leave with pay

44
Q

Employees to be laid off must be given verbal and written notice no less than how many days?

A

30 days

45
Q

How long are promotional probation periods?

A

6

Months

46
Q

Who has the authority to end probationary periods for failure to meet performance standards

A

Dept head

47
Q

New hire paperwork must be forwarded to the HR director within how many days before the start of employment?

A

3 days

48
Q

What is the first step in the selection process?

A

Screening applications for minimum qualifications (MQs)

49
Q

What is the Vacation accrual limit for 52 hour per week employees?

A

380 hrs

50
Q

Suspension without pay will not exceed how many days or hours?

A

40 working days or 320hrs

51
Q

Who will the shift commander notify on injuries requiring any medical treatment on a 24 hour basis?

A

personnel safety division

52
Q

Who must an employee report their change in work status to for modified duty

A

Operations chief & personnel safety division

53
Q

What is required the next day after nonemergency injury requiring medical attention?

A

A follow-up phone call to the city nurse

54
Q

The HR director must receive written notice of an appeal within____ days from the employees receipt of written notice of layoff

A

5 days

55
Q

When can the city conduct drug tests? (6)

A 
Pre-employment
Random
Reasonable suspicion
Post accident
Return to duty
Follow up
56
Q

Employee decision-making suspension with pay should not exceed how many working days?

A

One

57
Q

When does industrial leave coverage begin for employees?

A

First day off employment

58
Q

Within ____ days of their change in status employee shall provide written notification to whom?

A

10 days

Deputy city manager/ City manager

59
Q

All department heads shall live within the glendale city limits within how many months?

A

18 months

60
Q

What time period should reference checks cover?

A

Past 10 years or 3 most recent jobs

61
Q

No suspension without pay should exceed ____?

A

40 working days or 320 hrs

62
Q

Who investigate sexual-harassment complaints?

A

Department heads or designee

63
Q

Who shall keep the complaining in accused of employees informed of the status of the investigation?

A

Dept head

64
Q

Who is responsible for meeting with the employee to explain the medical leave process?

A

HR director

65
Q

If an employee is hurt at work, for how long is their position guaranteed?

A

6 months

After 6 months they are not gaurenteed same or similar position

66
Q

Use of intermittent leave of FMLA is subject to whom?

A

Employers approval

67
Q

For what reasons may FMLA be granted?

A

Childbirth
Adoption/foster care
Care of immediate family member
Care for self due to health conditions

68
Q

How will sick time be accrued?

A

Hourly

69
Q

All _____ are responsible for administering these policies and procedures in supporting the merit system principles?

A

Supervisors / Managers

70
Q

The city of Glendale is committed to the principles of_____ and it’s the policy of the city that all decisions dealing with city employee shall be based on merit and performance

A

Equal employment opportunity

71
Q

In order to cash in un-used sickleave, an employee must submit a sickleave option form no later than____ days after anniversary date

A

30

Days

72
Q

Who is the central contact for all disciplinary matters?

A

Personal safety division chief

73
Q

Who can you file a grievance with?

A

Your supervisor or next level supervisor

74
Q

Who does the industrial injury Captain send an email to?

A 
Shift commander 
District chief
Operations chief
City nurse
Claims analyst
75
Q

Where can the verbal counseling documentation form be found?

A

Fire intranet page

Forms file

76
Q

How advanced notice before 1st vacation picks go out?

A

2 weeks

77
Q

If you take more vacation then you have, what does it count as?

A

Hours without pay

78
Q

Who’s responsibility is it to keep track of accrued vacation hrs?

A

The employee

79
Q

If balancing or changing shifts, how long do you have to notify operations chief with your vacation requests on new shift?

A

2 weeks

80
Q

How and to whom do you make unscheduled vacation requests?

A

By email

Operations chief

81
Q

When are standby vacation requests approved?

A

When staffing needs have been met and the leave request will not cause overtime

82
Q

No vacation will be granted for less than how many hrs?

A

4

83
Q

A supervisor is one who provides more than ______% supervision of regular work assignment

A

25

84
Q

How soon must a written notification be provided if two employees in the same department marry?

A

10 days

85
Q

What type of benefits fall under “Health Insurance”? (5)

A
  1. Medical insurance
  2. Dental insurance
  3. Life insurance
  4. Commuters insurance
  5. Optional insurance benefits
86
Q

What is Employee Assistance Program

A

Confidential counseling and referral services

Assist you or member if your family in handling problems

87
Q

How much sick time is accrued for regular status employees?

A

.046125 hours per hour paid

Will not be accrued for overtime hours worked

Captains Test (58 decks)

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