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HR Flashcards

0
Q

What does organization prohibit during all phases of recruitment? (6)

A 
Discrimination of :
Race
Religion
Sex
Age
National origin
Disability
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1
Q

Who investigates sexual harassment complaints?

A

Dept heads or designee

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2
Q

How long does an employee have to verbally present a problem to a supervisor in the grievance process?

A

10 business days from problem identified

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3
Q

Employee must email operations chief within how many days in order to cancel vacation?

A

7 days

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4
Q

How many people are chosen for the grievance committee?

A

5 members

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5
Q

When are new firefighters eligible for awr’s?

A

6 months after graduation

And only with classmates for first year

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6
Q

How long until a new employee can use vacation?

A

One month of regular employment

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7
Q

If an employee goes on industrial leave what must they fill out in order to keep their retirement contributions going?

A

Form 19

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8
Q

Who will the shift commander notify on inquiries requiring medical treatment on a 24 hr basis?

A

Fire safety and personnel

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9
Q

Who does supervisor report sexual harassment to?

A

HR director

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10
Q

Who investigates industrial inquiries?

A

Immediate supervisor

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11
Q

Military leave must not exceed how many days/shifts?

A

30 days/ 13 shifts

In 2 consecutive years

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12
Q

After how long may an employee request that a written reprimand be removed?

A

One year within the approval of the department head

Sustained performance improvement has been observed

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13
Q

How long employed until you’re eligible for vacation time?

A

One month of regular employment

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14
Q

Who has final say in the recruitment process?

A

HR director

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15
Q

What is required next day after a non emergency injury requiring medical attention?

A

Follow-up phone call to city nurse

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16
Q

You may receive a max of how many days for sabbatical leave ?

A

90 days

Request must be submitted 6 months before hand

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17
Q

What are the 2 categories for disciplinary deficiencies?

A

Serious and major

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18
Q

What is an injury or illness arising out if and in the course of COG employment?

A

An industrial injury

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19
Q

What is the first course of action on the disciplinary process?

A

Counseling

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20
Q

How long does an employee have to report workers comp injuries to immediate supervisors?

A

No later than the end of shift

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21
Q

No suspension without pay shall exceed?

A

40 working days or 320 hours

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22
Q

It is the responsibility of the employee to obtain WHAT for treatment by PA or Dr. and turn it into city nurse?

A

Written work status every visit

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23
Q

What is the latest you can report an industrial injury?

A

60 hrs after injury

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24
Who can you file a grievance with?
Your supervisor or next level supervisor
25
For modified duty employee must report their change in work status to whom?
Operations chief And personnel safety division
26
What are the four punitive disciplinary actions?
Suspension without pay Involuntary demotion Disciplinary probation Termination
27
How long is disciplinary probation?
6 months
28
Who is responsible for punitive disciplinary actions?
The department head or designee
29
Who do you call if a threat of physical violence is imminent?
Police dept communications center 623-930-3086 Or 911
30
Who's the final judge on HR policy
City manager
31
How often should your performance plan be formulated and revised?
Annually
32
How soon after employment should sworn personnel receive performance appraisals? Regular classified employees?
Sworn- 1 yr of employment Regular - 6 months
33
How long are corrective action records kept in employees file?
Performance and behavior improved Has been observed for one year after actions
34
What is employed decision making leave with pay?
Employee is instructed to make decision if they will correct each performance deficiency to meet cities expectations
35
What is written reprimand?
A written notice to an employee stating that performance deficiency exists
36
How long does an employee have to appeal corrective action?
10 calendar days
37
What is memo of correction?
Written notice requiring need for immediate improvement in performance
38
Define major deficiency
Acts DO involve question of trust and honestly Constitute a threat or pose threat to health, welfare, safety of employee or other individuals
39
Define serious deficiency
Acts DO NOT involve question of trust and honestly DO NOT pose a threat or pose threat to health, welfare, safety of employee or other individuals
40
What are the two types of deficiencies?
Serious and major
41
Discipline shall be based | on_______ ______
Just cause
42
What is counseling/memo of expectation?
A discussion to explain performance deficiencies and emphasize expected standards
43
What are the 4 corrective actions used in HR policy 513
Counseling/ memo of expectation Memo of correction Written reprimand Employee decision making leave with pay
44
Employees to be laid off must be given verbal and written notice no less than how many days?
30 days
45
How long are promotional probation periods?
6 | Months
46
Who has the authority to end probationary periods for failure to meet performance standards
Dept head
47
New hire paperwork must be forwarded to the HR director within how many days before the start of employment?
3 days
48
What is the first step in the selection process?
Screening applications for minimum qualifications (MQs)
49
What is the Vacation accrual limit for 52 hour per week employees?
380 hrs
50
Suspension without pay will not exceed how many days or hours?
40 working days or 320hrs
51
Who will the shift commander notify on injuries requiring any medical treatment on a 24 hour basis?
personnel safety division
52
Who must an employee report their change in work status to for modified duty
Operations chief & personnel safety division
53
What is required the next day after nonemergency injury requiring medical attention?
A follow-up phone call to the city nurse
54
The HR director must receive written notice of an appeal within____ days from the employees receipt of written notice of layoff
5 days
55
When can the city conduct drug tests? (6)
``` Pre-employment Random Reasonable suspicion Post accident Return to duty Follow up ```
56
Employee decision-making suspension with pay should not exceed how many working days?
One
57
When does industrial leave coverage begin for employees?
First day off employment
58
Within ____ days of their change in status employee shall provide written notification to whom?
10 days | Deputy city manager/ City manager
59
All department heads shall live within the glendale city limits within how many months?
18 months
60
What time period should reference checks cover?
Past 10 years or 3 most recent jobs
61
No suspension without pay should exceed ____?
40 working days or 320 hrs
62
Who investigate sexual-harassment complaints?
Department heads or designee
63
Who shall keep the complaining in accused of employees informed of the status of the investigation?
Dept head
64
Who is responsible for meeting with the employee to explain the medical leave process?
HR director
65
If an employee is hurt at work, for how long is their position guaranteed?
6 months After 6 months they are not gaurenteed same or similar position
66
Use of intermittent leave of FMLA is subject to whom?
Employers approval
67
For what reasons may FMLA be granted?
Childbirth Adoption/foster care Care of immediate family member Care for self due to health conditions
68
How will sick time be accrued?
Hourly
69
All _____ are responsible for administering these policies and procedures in supporting the merit system principles?
Supervisors / Managers
70
The city of Glendale is committed to the principles of_____ and it's the policy of the city that all decisions dealing with city employee shall be based on merit and performance
Equal employment opportunity
71
In order to cash in un-used sickleave, an employee must submit a sickleave option form no later than____ days after anniversary date
30 | Days
72
Who is the central contact for all disciplinary matters?
Personal safety division chief
73
Who can you file a grievance with?
Your supervisor or next level supervisor
74
Who does the industrial injury Captain send an email to?
``` Shift commander District chief Operations chief City nurse Claims analyst ```
75
Where can the verbal counseling documentation form be found?
Fire intranet page | Forms file
76
How advanced notice before 1st vacation picks go out?
2 weeks
77
If you take more vacation then you have, what does it count as?
Hours without pay
78
Who's responsibility is it to keep track of accrued vacation hrs?
The employee
79
If balancing or changing shifts, how long do you have to notify operations chief with your vacation requests on new shift?
2 weeks
80
How and to whom do you make unscheduled vacation requests?
By email | Operations chief
81
When are standby vacation requests approved?
When staffing needs have been met and the leave request will not cause overtime
82
No vacation will be granted for less than how many hrs?
4
83
A supervisor is one who provides more than ______% supervision of regular work assignment
25
84
How soon must a written notification be provided if two employees in the same department marry?
10 days
85
What type of benefits fall under "Health Insurance"? (5)
1. Medical insurance 2. Dental insurance 3. Life insurance 4. Commuters insurance 5. Optional insurance benefits
86
What is Employee Assistance Program
Confidential counseling and referral services Assist you or member if your family in handling problems
87
How much sick time is accrued for regular status employees?
.046125 hours per hour paid Will not be accrued for overtime hours worked

Captains Test (58 decks)

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