Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

JEPBE > GPRA > Flashcards

GPRA Flashcards

1
Q

Encompasses the whole process of acquiring property or services. It continues through the processes of risk assessment, seeking and evaluating alternative solutions, contract award, delivery of and payment for the property of services

A

Procurement

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

3 things acquired by the government by means of procurement

A
  1. Goods
  2. Consulting services
  3. Infrastructure projects
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

GPRA

A

Government Procurement Reform Act

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

The optimum combination of whole of life costs and quality to meet the customers’ requirements

A

Value for money

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

All procurement shall be done through what kind of bidding

A

Competitive bidding

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Procurement Governing Principles

A
  1. Transparency
  2. Efficiency
  3. Equity
  4. Competition
  5. Accountability
  6. Public Monitoring
  7. Economy
    (TEE-CAPE)
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Scope and application of the revised IRR (3)

A
  1. Domestically-funded procurement
  2. Foreign-funded procurement
  3. “Pacta sunt servanda” - any treaty/international agreement shall be observed
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

The revised IRR shall not apply to these 3

A
  1. Procurement from foreign grants
  2. Acquisition of real property
  3. Public-Private Projects
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

No procurement shall be undertaken unless it is in accordance with the approved ___

A

Annual Procurement Plan

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

The Annual Procurement Plan shall be approved by the ___ and must be consistent with yearly budget

A

Head of Procuring Entity

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Budget for the contract duly approved by the HOPE, as provided for in the GAA

A

Approved Budget for the Contract

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

PPMP

A

Project Procurement Management Plan

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Includes information on whether the Programs, Activities, an Projects (PAPs) will be contracted out, implemented by administration, or consigned; the type and objective of the contract; and the extent of the contract scope

A

Project Procurement Management Plan

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

A homogeneous group of activities necessary for the performance of a major purpose for which a government agency is established, for the basic maintenance of the agency’s administrative operations or for the provisions of staff support to the agency’s administrative operations or for the provisions of staff support to the agency’s line functions

A

Program

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

Special agency undertakings which are to be carried out within a definite time frame and which are intended to result in some pre-determined measure of goods and services

A

Project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Unit as proponent of program or project

A

PMO/End user

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

Alternative methods of procurement (5)

A
  1. Limited source bidding
  2. Direct contracting
  3. Repeat order
  4. Shopping
  5. Negotiated procurement
    (LiDaR SoN)
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

PMR

A

Procurement Monitoring Report

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Shall cover all procurement activities specified in the Annual Procurement Plan, whether ongoing and completed, from the holding of pre-procurement conference to issuance of NOA and approval of contract, including the standard and actual time for each major procurement activity

A

Procurement Monitoring Report

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

The Procurement Monitoring Report is the responsibility of the ___

A

BAC

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

The Procurement Monitoring Report shall be approved by the ___ and submitted to the ___ within how many days after the end of each semester?

A

HOPE, GPPB, 14 CD

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

GPPB

A

Government Procurement Policy Board

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

Annual Procurement Plans and Project Procurement Management Plan shall be undertaken every ___ or as often as required by ___

A

6 months, HOPE

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

PhilGEPS

A

Philippine Government Electronic Procurement System

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

Serves as the primary and definitive source of information on all government procurement

A

PhilGEPS

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

3 ways of procuring common-use supplies and equipment

A
  1. DBM-Procurement Service (PS)
  2. DBM-Procurement Service Catalogue in the PhilGEPS
  3. PhilGEPS Public Access Terminals
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

Reason why HOPE may be allowed to create separate BACs

A

To expedite the procurement process considering the number and complexity of items to be produces

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

Number of BAC composition

A

5 to 7 members

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

Regular members of the BAC

A
  1. Chairman (at least 3rd ranking permanent official)
  2. Member with legal or administrative background (at least 5th ranking permanent official)
  3. Member with finance background (at least 5th ranking permanent official)
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
30
Q

Provisional members of BAC

A
  1. Officer with technical expertise relevant to procurement

2. Representative from end user unit

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
31
Q

Fixed term of BAC members

A

1 year

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
32
Q

Quorum for BAC

A

Majority is required, and presence of Chairman or Vice-Chairman is required

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
33
Q

Main support unit of the BAC

A

BAC Secretariat

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
34
Q

In Bureaus, the Regional/Sub-Regional/District Offices regular member of BAC shall be ___ ranking permanent personnel

A

3rd ranking permanent personnel

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
35
Q

For Central Offices, the Head of the BAC Secretariat shall be ___ ranking permanent employee

A

5th ranking permanent employee

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
36
Q

For Bureaus/Regional Offices, the Head of the BAC Secretariat shall be ___ ranking permanent employee

A

3rd ranking permanent employee

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
37
Q

If the 5th/3rd ranking permanent employee is not available, a permanent employee of the ___ rank shall be appointed

A

Next lower rank

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
38
Q

Created by the BAC from a pool of technical, financial, and legal experts to assist in the eligibility screening, evaluation of bids, and postqualification

A

Technical Working Group

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
39
Q

The Procuring Entity may grant Honoraria in an amount not to exceed ___ of their respective monthly salary, subject to availability of funds

A

25%

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
40
Q

In addition to the COA representative, the BAC shall invite ___ observers who are ___

A

2 observers, from a duly recognized private sector association, and from a NGO

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
41
Q

The COA representative and 2 observers shall be present in ___ of the procurement process

A

All stages

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
42
Q

The Government Procurement Policy Board shall establish an equitable ___ for BAC, BAC Secretariat, and TWG members

A

Indemnification package

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
43
Q

All bidding documents shall be accompanied by a ___ of the bidder that he or any officer of their partnership or corporation is ___

A

Sworn affidavit, not related to the HOPE by consanguinity or affinity up to the 3rd civil degree

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
44
Q

Motion for reconsideration (MR) shall be filed within ___ from receipt of BAC notice

A

3 CD

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
45
Q

BAC shall resolve the motion for reconsideration within ___

A

7 CD

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
46
Q

If the motion for reconsideration is denied, the bidder may file a ___ to the HOPE

A

Protest in writing

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
47
Q

The non-refundable protest fee is equal to ___ of ABC

A

1%

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
48
Q

The protest must be filed within ___ from the date the BAC issued a resolution denying the motion for reconsideration

A

7 CD

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
49
Q

The Head of the Agency shall resolve the protest within ___ from receipt thereof

A

7 CD

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
50
Q

Penalty for administrative liability, 1st offense

A

1 year suspension

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
51
Q

Penalty for administrative liability, 2nd offense

A

2 years suspension

52
Q

Penalty for administrative liability, 3rd offense (?)

A

Disqualification to participate in any specific bidding

53
Q

Penalty for civil liability (2)

A

a. Restitution for the damage done

b. Forfeiture of unwarranted benefit

54
Q

Penalty for criminal liability

A

Imprisonment for not less than 6 months and 1 day, but not more than 15 years

55
Q

Purpose is to determine readiness of procurement and criteria

A

Pre-procurement conference

56
Q

ITB

A

Invitation to Bidders

57
Q

REI

A

Request for Eligibility and Interest

58
Q

Pre-procurement conference is mandatory if ___ for goods, ___ for consulting services, and ___ for civil works

A

Above 2 million for goods
Above 1 million for consulting services
Above 5 million for civil works

59
Q

Purpose is to open/encourage wide participation among prospective bidders, in pursuit of transparency and economy

A

Advertisement/posting of invitation to bid

60
Q

Period between last day of period for Advertisement of Invitation to Bid and Opening of Bids

A

45 CD

61
Q

Shall be the upper limit/ceiling for bid prices

A

Approved Budget of Contract

62
Q

Advertisement of Invitation to Bid shall be mandatory if ___ for goods, ___ for consulting services, and ___ for civil works

A

10 million for goods
5 million for consulting services
15 million for infrastructure projects

63
Q

Advertisement of Invitation to Bid should be published in (5)

A
  1. Newspaper which has been published nationwide for at least 2 years
  2. PhilGEPS
  3. Website of the Procuring Entity
  4. Website of the International Financial Institution
  5. At any conspicuous place in the Procuring Entity’s premises
64
Q

Purpose is to clarify and/or explain any of the requirements, terms, conditions, and specifications

A

Pre-Bid Conference

65
Q

Pre-bid conference is required if ABC is equal to or more than ___

A

1 million

66
Q

Pre-bid conference is held at least ___ before deadline for submission, but not earlier than ___ from posting the advertisement or bid opportunities

A

12 CD, 7 CD

67
Q

Is attendance of bidder not mandatory at the pre-bid conference?

A

Yes

68
Q

After the pre-bid conference,minutes shall be made available to all bidders/participants not later than ___

A

3 CD

69
Q

Requests for clarification shall be made in writing at least ___ before the deadline set for the submission and receipt of bids

A

10 CD

70
Q

The BAC shall respond to requests for clarification by issuing ___ at least ___ before the deadline set for the submission and receipt of bids

A

Supplemental Bid Bulletin, 7 CD

71
Q

Purpose is to clarify or modify any provision of the Bidding Documents

A

Supplemental/Bid Bulletin

72
Q

Contents of the first envelope

A

Eligibility requirement and technical component

73
Q

Purpose is to determine the eligibility of the bidders using the criteria specified in the Bidding Documents

A

Opening of Bids

74
Q

Content of the second envelope

A

Financial component

75
Q

NFCC

A

Net Financial Contracting Capacity

76
Q

Class B Documents

A

Valid Joint Venture Agreement or duly notarized statements from all potential JV partners

77
Q

Technical eligibility criteria for goods: expendable supplies are ___ of the ABC

A

25%

78
Q

Technical eligibility criteria for goods: services and non-expendable supplies are ___ of the ABC

A

50%

79
Q

Formula for Net Financial Contracting Capacity

A

[Current assets - current liabilities (K)] - value of all outstanding/uncompleted contracts

80
Q

CLC

A

Credit Line Commitment

81
Q

CLC must be ___ of ABC

A

Equal to 10% of ABC

82
Q

Amount of bid security for cash or cashier’s/manager’s check and bank draft/guarantee or irrevocable letter of credit

A

2%

83
Q

Amount of bid security for surety bond callable upon demand

A

5%

84
Q

Amount of bid security for any combination of the foregoing

A

Proportionate to share of form with respect to total amount of security

85
Q

The bidder may provide a ___, an additional form of bid security that has no or insignificant money value, aimed to increase bidders’ participation, decrease transactional cost, and reduce bid prices

A

Duly-notarized Bid Securing Declaration

86
Q

Bids and bid securities shall be valid for a reasonable period as determined by the HOPE, which shall be indicated in the Bid Docs, but in no case shall exceed ___ from bid opening

A

120 days

87
Q

A bidder may modify his bid, provided that this is done ___.

A

Before the deadline for the receipt of bids

88
Q

A bidder may, through a letter, withdraw his bid or express his intention not to participate ___. He shall no longer be allowed to submit another bid for the same contract.

A

Before the deadline for the receipt of bids

89
Q

Purpose is to determine the Lowest Calculated Bid (LCB)

A

Bid Evaluation

90
Q

Communication with bidders is prohibited from ___ until ___

A

Bid evaluation until award of contract

91
Q

Bid evaluation shall not be more than ___

A

7 CD

92
Q

Purpose is to determine whether bidder with Lowest Calculated Bid complies with and is responsive to all requirements and conditions of eligibility and bidding of the contract - to be declared the Lowest Calculated and Responsive Bid (LCRB)

A

Post-Qualification

93
Q

Post-qualification is to be accomplished not more than ___ from determination of Lowest Calculated Bid. Exceptional cases are not to exceed ___

A

7 CD*, 30 CD

94
Q

Within ___ from receipt of Notice that the bidder has the Lowest Calculated Bid, he shall submit his latest income and business tax returns, and other appropriate licenses

A

3 CD*

95
Q

In case of approval by HOPE, Notice of Award should be immediately issued to LCRB. HOPE has ___ to decide whether or not to issue Notice of Award

A

7 CD*

96
Q

NOA is subject to the following (3)

A
  1. Submission of valid JVA, within 10 CD upon receipt by the bidder that it was the LCRB:
  2. Posting of Performance Security, which should be within 10 CD
  3. Signed contract
97
Q

Notice of Award of Contract is to be posted at the PhilGEPS, website, and CP within ___ after issuance

A

3 CD

98
Q

The procuring entity shall issue the Notice to Proceed together with a copy of the Contract within ___ upon approval

A

3 CD*

99
Q

The contract effectivity date indicated in the NTP shall not be later than ___ from its issuance

A

7 CD

100
Q

Within ___ from the issuance of the NTP, the BAC Secretariat shall post a copy of the NTP and the Approved Contract in the PhilGEPS

A

15 CD

101
Q

Threshold for NGAs, GOCCs, GFIs, SUCs, and Autonomous Regional Government:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 100,000 (old), 200,000 (new)
b. 500,000 (old), 1,000,000 (new)
c. 500,000 (old), 1,000,000 (new)

102
Q

Threshold for 4th to 6th class municipality:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 50,000 (old), 100,000 (new)
b. 50,000 (old), 100,000 (new)
c. 50,000 (old), 100,000 (new)

103
Q

Threshold for 6th class city and 1st to 3rd class municipality:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 50,000 (old), 100,000 (new)
b. 100,000 (old), 200,000 (new)
c. 100,000 (old), 200,000 (new)

104
Q

Threshold for 6th class province and 5th class city:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 50,000 (old), 100,000 (new)
b. 200,000 (old), 400,000 (new)
c. 200,000 (old), 400,000 (new)

105
Q

Threshold for 5th class province and 4th class city:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 60,000 (old), 120,000 (new)
b. 300,000 (old), 600,000 (new)
c. 300,000 (old), 600,000 (new)

106
Q

Threshold for 4th class province and 3rd class city:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 80,000 (old), 160,000 (new)
b. 400,000 (old), 800,000 (new)
c. 400,000 (old), 800,000 (new)

107
Q

Threshold for 1st to 3rd class province and 1st to 2nd class city:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 100,000 (old), 200,000 (new)
b. 500,000 (old), 1,000,000 (new)
c. 500,000 (old), 1,000,000 (new)

108
Q

Threshold for barangays:

a. shopping, unforeseen contingencies
b. shopping, procurement of ordinary office supplies and equipment not available in the Procurement service
c. small value procurement

A

a. 50,000
b. 50,000
c, 50,000

109
Q

Defines the objective, scope, and outputs of the project; eligibility of bidders; technical requirements

A

Bidding documents

110
Q

Prescribed format of the bidding documents

A

5th edition - consistent with 2016 revised IRR

111
Q

Maximum cost of bidding documents for ABC 500,000 and below

A

500

112
Q

Maximum cost of bidding documents for ABC 500,000 to 1 million

A

1,000

113
Q

Maximum cost of bidding documents for ABC more than 1 million to 5 million

A

5,000

114
Q

Maximum cost of bidding documents for ABC more than 5 million to 10 million

A

10,000

115
Q

Maximum cost of bidding documents for ABC more than 10 million to 50 million

A

25,000

116
Q

Maximum cost of bidding documents for ABC more than 50 million to 500 million

A

50,000

117
Q

Maximum cost of bidding documents for ABC of more than 500 million

A

75,000

118
Q

IB

A

Invitation to Bid

119
Q

BDS

A

Bid Data Sheet

120
Q

GCC

A

General Conditions of Contract

121
Q

SCC

A

Special Conditions of Contract

122
Q

BOQ

A

Bill of Quantities

123
Q

Method of procurement that involves direct invitation to bid by the procuring entity from a set of pre-selected suppliers or consultants with known experience and proven capability relative to the requirements of a particular contact

A

Limited source bidding or selective bidding

124
Q

Method of procurement that does not require elaborate Bidding Documents because the supplier is simply asked to submit a price quotation or a pro-forma invoice together with the conditions of sale, which offer may be accepted immediately or after some negotiations

A

Direct contracting or single source procurement

125
Q

Method of procurement that involves direct Procurement of Goods from the previous winning bidder, whenever there is a need to replenish Goods procured under a contract previously awarded through Competitive Bidding

A

Repeat Order

126
Q

Method of procurement whereby the Procuring Entity simply requests for the submission of price quotations for readily available off-the-shelf Goods or ordinary/regular equipment to be procured directly from suppliers of known qualification

A

Shopping

127
Q

Method of Procurement that may be resorted under the extraordinary circumstances, whereby the Procuring Entity directly negotiates a contract with a technically, legally, and financially capable supplier, contractor or consultant

A

Negotiated procurement

JEPBE (17 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions