Getting Things Done Flashcards
What is main goal of “getting things done”?
Getting Things Done is a manual for stress-free productivity, which helps you set up a system of lists, reminders and weekly reviews, in order to free your mind from having to remember tasks and to-dos and instead let it work at full focus on the task at hand.
What is meant with lesson Lesson 1: Use a “collection bucket” to store things outside your mind and stay focused. (Getting things done)
Lesson 1: Use a “collection bucket” to store things outside your mind and stay focused.
This one’s been a major game changer for me in 2015. There’s a reason it made #1 on this list. You know that horrible feeling you have once you remember you have to buy milk? You can’t seem to un-remember it and it keeps nagging you, while all you’re trying to do is work. “Buy milk, buy milk, buy milk, buy milk, buy milk, buy milk, buy milk, …” “Dammit brain, shut up!” With a collection bucket, it will. Your collection bucket can be a simple piece of paper, a notebook or note inside Evernote, a note on your phone, or even a physical bucket in your office. It serves as a means to collect all interruptions, whether they come in the form of thoughts in your mind or to-do’s handed over to you by coworkers. Whatever lands in your brain or lap while you’re busy working (for example during a Pomodoro time block), goes in there. This lets you deflect interruptions as they occur and keeps your mind from derailing, while you’re on a productivity roll. Of course this system is only good if you empty your collection bucket or buckets regularly, Allen suggests weekly. Your brain will only get a feeling of relief from putting something in your collection bucket when it knows that whatever lands in there will be taken care of sooner rather than later.
What is meant with Lesson 2: Create a “next actions” list for all your projects to avoid thinking in the moment. (Getting things done)
Lesson 2: Create a “next actions” list for all your projects to avoid thinking in the moment.
Here’s the major problem with to-do lists: They trick you into thinking you can know in advance how much you’ll be able to achieve. The bad news is, you can’t. Sure, you can make a list with 17 items, but none of that accounts for interruptions, crises, delays, other people or, and this too happens, a simple lack of energy where you’re just not able to do as much.
David Allen suggest you do this instead: Create a “next actions” list, where you list out all the specific tasks (= takes less than 30 minutes) of your current projects. That way you always know what to work on next, when you have the time and energy to work, meaning you just pull out the list, pick a task and go. You can even have multiple “next actions” lists and sort them by project or location of where you’re able to do the tasks on it. For example you could make these lists: laptop with wifi, laptop without wifi, phone, notebook. Now, when you’re at the airport and your flight’s been delayed, but there’s no wifi and your phone is dead, you can still pull out your notebook list and do something on paper.
What is meant with lesson 3: do a weekly review of everything, or else!
Lesson 3: Do a weekly review of everything, or else!
These are just two of several lists in the GTD system and the thing with all lists is this: They’re only as good as they’re up to date. Therefore, a weekly review is crucial to making the whole GTD system work.Empty your collection buckets on Friday afternoon, for example, and then update all your lists. You’ll get a bird’s eye view and make sure everything is complete. This is the part that makes the whole system stress-free and if you slack on it, you’ll pay the mental price.For example I always plan to empty my collection bucket on Fridays, but Friday is also publishing day on my blog, which means I often don’t get around to it. Then I end up doing the most recent tasks in it over the weekend, but will leave older and less pressing ones in there (for example cleaning out my Dropbox), which makes me wary of putting more to-dos in, as I’m not sure when I’ll actually do them. Obviously, this is something I need to improve, in order to reap the full benefits of the system.
