Delegation Flashcards
When an assignment is given to a subordinate, he should always be told
WHEN it is to be complete, or WHAT is expected of him. **WHAT is better than when.
An administrator who doesn’t delegate will
spend too much time dealing with nitty-gritty detail
Since a police supervisor is responsible for more functions than he can perform, he must
DELEGATE
The boss can delegate more confidently when subordinates are
competent and internal controls are good
When given a RUSH JOB by your boss that will require you to delegate to subordinates, and then give finished work to your boss, you should
find out, at the outset, what your RESPONSIBILITY, AUTHORITY, and REQUIREMENTS are
The work should be done by
Qualified People
Use ______________ _____________ to get the job done.
Informal Leaders - as long as their status doesn’t undermine yours - let them assist in achieving results
When a top boss assigns tasks to lower echelon supervisors, the lower ranking boss should have
the necessary skill to accomplish the task
The PRIMARY reason for delegating tasks to subordinates is to
free the boss to engage in broader planning activities
In order to ascertain if work is done on time, you should
SCHEDULE and FOLLOW UP
Supervisors should properly delegate all possible tasks to
subordinates
MOST IMPORTANT in assigning task to a subordinate is to inform him
What AUTHORITY he has
If authority is delegated to an INCOMPETENT subordinate, said authority may be
taken back and delegated to another
The best reason for you to DELEGATE is that DELEGATION frees you up to
Supervise, Plan, Do what your are responsible for. **Choose SUPERVISE, but PLAN may also be a possibility if supervise isn’t available
A boss DELEGATES because he is
responsible for more work than he can handle personally
A pre-requisite for effective delegation is a sincere desire of a supervisor to
DELEGATE. **Delegate to competent subordinate
Delegation must be to a
COMPETENT subordinate. **Delegating to a subordinate who will learn from the task is NOT DELEGATING an incompetent
When a task is delegated to you, you should determine your
responsibility and authority
If you delegate a task that is beyond your subordinate’s ability to perform, he will become
frustrated OR he may also increase his ability if he succeeds
When decision making authority is delegated to lower levels, there may be
Initial mistakes, BUT talents of lower level supervisors will be more fully utilized
Proper delegation CAN be a
learning opportunity
MOST important in assigned tasks to a subordinate is to
inform him what AUTHORITY he has.
It is usually not appropriate to delegate task of
Policy Making
If Captain Smith explains fully to Lt Jones what he WANTS done, the NEXT most important piece of information is
WHEN he wants it to be done
