Controlled Drug Record Keeping

Question 1

Outline the contents of the controlled drug record keeping SOP

Answer 1

Sets out the standard for documenting the receipt, movement, carriage and administration of CDs

Applies to all clinical staff

1. Signature records
2. Documenting the daily check
3. Carriage of CDs
4. Receipt of CDs into stock
5. Documentation errors
6. Discrepancies
7. Maintaining records

Question 2

Describe the daily CD check

Answer 2

• All CD pouches, cabinet and out-of-date cabinet
• Entry in all the books - daily check - signed by both clinicians
• Follow reporting CD incidents SOP if discrepancy is found

Question 3

Describe the process of receiving CDs into stock

Answer 3

• Check the contents against the supply invoice - notify courier and sending pharmacy and don’t accept order
• If collected from pharmacy, check with pharmacy staff
• Put new drugs in the live stock CD cabinet
• Document receipt of new stock in appropriate ledger

Question 4

What would you do if you make an error in the CD ledger?

Answer 4

Brackets and double signed
Strike through any empty boxes
Start a new line

Question 5

How long are CD ledgers kept for?

Answer 5

Minimum 7 years