Closing the Project Flashcards
You are in the final stages of your project and preparing for project closure. To ensure the project can be officially closed, what must you verify has been met according to the Project Management Plan?
A. All team members have been reassigned to new projects.
B. All deliverables have been produced, regardless of quality.
C. The acceptance criteria for all deliverables have been met and approved by the stakeholders.
D. All project documentation has been archived, but deliverables are pending approval.
C. The acceptance criteria for all deliverables have been met and approved by the stakeholders.
As you prepare to close a project, you realize that some stakeholders are resistant to adopting the new processes and tools delivered by the project. What should you do to ensure successful closure and long-term adoption?
A. Proceed with closing the project, assuming the stakeholders will eventually adopt the changes.
B. Extend the project timeline until all stakeholders are fully satisfied with the changes.
C. Implement additional change management activities to ensure stakeholder readiness, adoption, and overcome resistance before formally closing the project.
D. Ignore the resistance and focus on completing the final project documentation.
C. Implement additional change management activities to ensure stakeholder readiness, adoption, and overcome resistance before formally closing the project.
As a project manager, you are preparing for the closure phase of your project. Which document should you refer to in order to find the specific tasks required to successfully close the project?
A. Risk Register
B. Project Charter
C. Work Breakdown Structure (WBS)
D. Stakeholder Engagement Plan
C. Work Breakdown Structure (WBS)
Work Breakdown Structure (WBS): The WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the deliverables. It includes all tasks, including those related to project closure. By referring to the WBS, you can identify and track all closure activities needed to complete the project successfully.
During the project closure phase of a traditional project, who is primarily responsible for ensuring that the project’s benefits are realized and sustained after the project is completed?
A. The project sponsor
B. The project manager
C. The benefits owner
D. The change control board
C. The benefits owner (A benefits owner may be a business analyst, sponsor or operations manager.)
Benefits Owner: The benefits owner is responsible for ensuring that the benefits outlined in the project are realized and sustained after the project is completed. During the project closure, the benefits owner works closely with the project manager to verify that the project deliverables will achieve the intended benefits and to establish any necessary monitoring or reporting mechanisms to track those benefits over time.
During the project closure phase of an agile project, who is primarily responsible for ensuring that the project’s benefits are realized and sustained after the project is completed?
A. The product owner
B. The project manager
C. The benefits owner
D. The change control board
A. The product owner
As you prepare to close a project, what is one of the primary responsibilities of the project manager in ensuring the project has delivered the expected value?
A. Determine the next project’s scope based on current project outcomes.
B. Compare actual project performance against key performance indicators (KPIs) and objectives (SMART goals, OKRs) to assess whether the project has delivered the expected value.
C. Delegate the evaluation of project performance to the project team and focus on administrative closure tasks.
D. Review project risks to identify new opportunities for the organization.
B. Compare actual project performance against key performance indicators (KPIs) and objectives (SMART goals, OKRs) to assess whether the project has delivered the expected value.
You are nearing the completion of your project and are preparing for the official project closure. What must you ensure is done regarding vendor and contractor agreements before the project can be formally closed?
A. Ensure that all project deliverables are accepted, regardless of contract status.
B. Close all contracts with vendors and contractors, ensuring that all terms have been met and all obligations are fulfilled.
C. Notify stakeholders of project completion and leave contracts open for future adjustments.
D. Transfer all open contracts to the project sponsor for final review after project closure.
B. Close all contracts with vendors and contractors, ensuring that all terms have been met and all obligations are fulfilled.
Also, do not delay payment until the project is closed, do not withhold payment.
As part of the project closure process, what is one key activity that the project manager must complete to ensure that future projects benefit from the current project’s experiences?
A. Finalize the project budget and archive financial records.
B. Add the lessons learned to the organization’s knowledge management or lessons learned repository.
C. Reassign project team members to new projects without documenting project experiences.
D. Close all open risks and transfer them to the project sponsor.
B. Add the lessons learned to the organization’s knowledge management or lessons learned repository.
As you prepare to close a project, which critical step must the project manager take to ensure that the benefits and value delivered by the project are clearly communicated and documented?
A. Reassign the project team to new roles immediately after project completion.
B. Document the value delivered by the project in the Final Report to ensure stakeholders understand the project’s contributions.
C. Focus solely on closing contracts and archiving documents.
D. Transfer the responsibility of reporting project value to the project sponsor.
B. Document the value delivered by the project in the Final Report to ensure stakeholders understand the project’s contributions.
As part of the project closure process, you are preparing the Final Report. Which of the following elements should be included in the Final Report?
A. A detailed breakdown of each team member’s performance throughout the project.
B. The project’s final deliverables, summary of project performance, lessons learned, and confirmation that all acceptance criteria have been met.
C. A list of all remaining project risks that were not resolved.
D. The original project charter without any updates or modifications.
B. The project’s final deliverables, summary of project performance, lessons learned, and confirmation that all acceptance criteria have been met.
As a project manager, you have confirmed that a vendor has fulfilled all their contractual obligations. What is your next step in ensuring that the payment process is handled correctly?
A. Wait until the entire project or phase is closed before instructing procurement and accounting to process the payment.
B. Immediately notify procurement and accounting that it is okay to proceed with payment since the contract has been fulfilled, unless the contract specifies a delay until project or phase closure.
C. Withhold payment until all stakeholders have approved the final project deliverables.
D. Inform the vendor that payment will be delayed until the final project report is completed.
B. Immediately notify procurement and accounting that it is okay to proceed with payment since the contract has been fulfilled, unless the contract specifies a delay until project or phase closure.
NEVER delay payments until project or phase closure, unless specified in the contract
You have finished monitoring and controlling the project and now it
is time to close the project. Which of the following actions is NOT
required?
A. Update the project’s records.
B. Perform audits
C. Issue Final Payments
D. Verify the project’s requirements have been met.
B. Perform audits
