Business Case Qs

Question 1

As a project manager, you are tasked with justifying the initiation of a new project. Which document should you develop to outline the rationale for the project, including its benefits, costs, risks, and alignment with organizational objectives?

A. Project Charter

B. Risk Management Plan

C. Business Case

D. Work Breakdown Structure (WBS)

Answer 1

C. Business Case

Business Case: A business case is a document that provides the justification for the initiation of a project. It includes an analysis of the project’s benefits, costs, risks, and how it aligns with the organization’s strategic objectives. The business case helps decision-makers assess whether the project is worth pursuing.

Question 2

If a business case is accepted, what usually happens next?

Answer 2

The creation of the project charter

Question 3

The project charter authorizes the project manager to do what?

Answer 3

spend resources on the project (reminder: resources are ppl)

Question 4

Who writes the project charter?

Answer 4

The team (in agile) should write the charter and present to the PM. In reality, PM often has a hand in writing it.

Question 5

what types of things are included in a project charter?

Answer 5

• Conflict resolution
• Working hours
• Mtg attendance
• Distribution of work/backlog

On exam: could be a few q’s about directing team back to charter to solve conflicts

Question 6

what is project governance?

Answer 6

how we supervise projects

Question 7

Portfolios consist of ______, and programs consist of ______.

Answer 7

portfolios consist of programs, programs consist of projects

Question 8

What types of (non-personnel resources) will a Supportive PMO will have available? (project management office)

Answer 8

templates and best practices, policies, coaching and mentoring

Question 9

Define PMO

Answer 9

Project Management Office

Question 10

What is the purpose of a Directive PMO? (project management office)

Answer 10

Owns all the projects. You work for a the Directive PMO as a PM. Directive PMO might settle a dispute about resources btw two teams.

Question 11

What is the purpose of a Controlling PMO? (project management office)

Answer 11

To make sure all projects stay in compliance. Performs audits, monitors PM, but won’t necessarily assist.

Question 12

What is an Agile PMO office referred to as for an acronym?

Answer 12

Agile Centers of Excellence (ACoEs)
Or Value Delivery Office (VDO)

Question 13

What does an ACoES do?
(Agile Centers of Excellence)

Answer 13

enables rather than manages;
coach teams
build skills, capabilities
mentor sponsors and product owners

Question 14

In a Function Team, what is the PM’s role, and who does the team report to?

Answer 14

• May or may not have a PM
• Team reports to Function Manager.

Question 15

In a Matrixed Team, what is the PM’s role, and who does the team report to?

Answer 15

• May have 2 bosses including one dedicated PM
• Team reports to both managers

Question 16

In a Project-Oriented Team, what is the PM’s role, and who does the team report to?

Answer 16

• Dedicated PM
• Team reports to the PM

Question 17

In your organization, data engineers, computer programmers, and UX specialists split their time among multiple projects. What type of organizational structure does this scenario describe?

A. Functional

B. Project-Oriented

C. Matrixed

D. Hierarchical

Answer 17

C. Matrixed

Matrixed Structure: In a matrixed organizational structure, team members like data engineers, programmers, and UX specialists report to multiple managers and work on several projects simultaneously. They typically have a functional manager as well as a project manager, and their time and effort are allocated across different projects.

Question 18

Julie is managing a new software development project, and she has a dedicated team of programmers who are fully committed to this project. They do not split their time among multiple projects. What type of organizational structure does this scenario describe?

Answer 18

Project Oriented

Project-Oriented Structure: In a project-oriented (or projectized) organizational structure, teams are organized around projects, and team members are fully dedicated to the project they are working on. In this scenario, Julie’s team of programmers is fully committed to the software development project, indicating a project-oriented structure.

Question 19

If you’re the PM and you have an employee who’s not getting the work done on the project. What do you do?

Answer 19

Right answer is go to team member and talk to them directly.