Chapter 9 Flashcards

Exam 2

1
Q

Time Management

A

Time management is making optimal use of available time.

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2
Q

Time Management #2

What is there a relationship between (having to do with time management)?

A

There is a close relationship between time management and stress.

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3
Q

Symptoms of Poor Time Management include:

A

Constant rushing

Caught in crisis mode

Fatigue or listlessness, “overwhelmed” feeling

constantly missing deadlines

Insufficient time for rest or personal relationships

Sense of being overwhelmed by demands and details

Having to do what you don’t want to, most of the time

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4
Q

Symptoms of Poor Time Management:

What are two common mistakes in planning?

A

Two mistakes common in planning are underestimating the importance of a daily plan and not allowing adequate time for planning.

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5
Q

Symptoms of Poor Time Management #3

How do many people feel about designing a plan for action?

A

Many individuals believe that they are unproductive if they take time out early in their day to design a plan for action rather than immediately beginning work on tasks.

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6
Q

Symptoms of Poor Time Management #3

What happens without adequate planning?

A

Without adequate planning, however, the individual finds it difficult to get started and begins to manage by crisis.

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7
Q

Three Basic Steps in Time Management

A
  1. Allow time for planning and establish priorities.
  2. Complete the highest priority task whenever possible and finish one task before beginning another.
  3. Reprioritize based on the remaining tasks and on new information that may have been received.
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8
Q

What is the most critical skill in good time management? Why?

A

Priority setting is perhaps the most critical skill in good time management because all actions we take have some type of relative importance.

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9
Q

Priority setting #2

What is a simple means of prioritizing what needs to be accomplished?

A

One simple means of prioritizing what needs to be accomplished is to divide all requests for our time into three categories: “don’t do,” “do later,” and “do now.”

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10
Q

Creating a Time-Efficient Work Environment:

What should you gather?

A

Gather all supplies needed before starting an activity.

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11
Q

Creating a Time-Efficient Work Environment:

How should group activities be?

A

Group activities that are in the same location.

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12
Q

Creating a Time-Efficient Work Environment:

What should you use?

A

Use time estimates.

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13
Q

Creating a Time-Efficient Work Environment:

What should you document?

A

Document nursing interventions as soon as possible after they are completed.

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14
Q

Creating a Time-Efficient Work Environment:

What should you always strive for?

A

Always strive to end the work day on time.

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15
Q

Daily Planning Actions to Maximize Time Management #1

What should you identify?

A

Identify key priorities to be accomplished that day.

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16
Q

Daily Planning Actions to Maximize Time Management #1

What should you determine?

A

Determine the expected level of achievement of a prioritized task.

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17
Q

Daily Planning Actions to Maximize Time Management #1

What should you assess?

A

Assess the staff assigned to work with you.

18
Q

Daily Planning Actions to Maximize Time Management #2

What should you review?

A

Review the short- and long-term plans of the unit.

19
Q

Daily Planning Actions to Maximize Time Management #2

What should you plan ahead for?

A

Plan ahead for meetings.

20
Q

Daily Planning Actions to Maximize Time Management #2

What should you allow time for?

A

Allow time to assess progress of goal attainment.

21
Q

Daily Planning Actions to Maximize Time Management #2

What should you do regularly?

A

Take regular breaks and use electronic calendars.

22
Q

Personal Organization:

What is it?

A

Knowing and understanding how and why you use time or set priorities as you do

23
Q

Personal Organization:

What are some questions you should ask yourself?

A

How do you waste time?

What types of work do you avoid?

What is the best time of day for you to work?

How long you can work before becoming nonproductive?

24
Q

Making Lists:

What is important to remember about lists?

A

Remember that lists are planning tools and thus must be flexible!

25
Q

Making Lists:

What should you do with things that remain on the list?

A

Reexamine items that remain on the list! Perhaps they don’t need to be done or they need to be broken down into smaller tasks.

26
Q

Making Lists:

How many things should you put on the list?

A

Only put as many items on the daily list as can reasonably be accomplished in a day.

27
Q

Urgency and Time Management

A

Not all important things are urgent, and not all urgent things are important.

This is especially true when the urgency is coming from an external source.

28
Q

Frequent Work Interruptions: What do they cause?

A

Cause situational stress and lowered job satisfaction

Cause us to split our attention between what should be done and addressing new demands

29
Q

Frequent Work Interruptions:

Cause situational stress and lowered job satisfaction

Cause us to split our attention between what should be done and addressing new demands

What is the result of this?

A

The result of divided attention is “half–work,” work that takes twice as long to accomplish half as much.

30
Q

Be Punctual: What does it imply?

A

Being punctual implies that you value other people’s time and creates an imperative for them to value your time as well.

31
Q

Internal Time Wasters

A

Procrastination

Poor planning

Failure to establish goals and objectives

Inability to delegate

Inability to say no

Management by crisis

Haste

Indecisiveness

32
Q

External Time Wasters

A

Open-door policy

Telephone interruptions

Socializing

Meetings

Lack of information

Poor communication

Lack of feedback

Lack of adequately described policies and procedures

Incompetent coworkers

Poor filing system

Paperwork and reading

33
Q

Procrastination

A

Means to put off something until a future time, to postpone, or to delay needlessly

34
Q

Procrastination: What kind of behaviors are they?

A

Procrastination is not a character flaw but is a set of behaviors which were developed over a period of time; they are behaviors that can be changed.

35
Q

Procrastination:

What uses more time and energy then doing the task itself?

A

The dread of doing a task uses more time and energy that doing the task itself.

36
Q

Procrastination:

Why are some projects not accomplished?

A

Some projects are not accomplished because they are not broken down into manageable tasks.

37
Q

Personal Time Management:

Managing time is difficult if a person…

A

Managing time is difficult if a person is unsure of his or her priorities for time management, including personal short-term, intermediate, and long-term goals.

38
Q

The Time Inventory

A

Helps the individual determine how much time he or she spends on a particular task and what time of day he or she is most productive

39
Q

The Time Inventory: how long to maintain sheet?

A

Important to maintain the time inventory for several days or even weeks and to repeat it annually to see if long-term changes have been made

40
Q

The Time Inventory #2: What should you do often?

A

Taking regularly scheduled breaks from work is important as they allow the worker to refresh both physically and mentally.