9.0 Controlling a Stage Flashcards
What is the purpose of Directing a Project?
To enable the Project Board to be accountable for the project’s success by making key decisions and exercising overall control while delegating day-to-day management of the project to the Project Manager
What is the purpose of Starting Up a Project?
To ensure that the pre-requisites for Initiating a Project are in place by answering the question: Do we have a viable and worthwhile project?
What is the purpose of Managing a Stage Boundary?
To enable the Project Manager to provide the Project Board with sufficient information to be able to review the success of the current management stage; approve the next Stage Plan; review the updated Project Plan; confirm continued business justification and acceptability of the risks
What is the purpose of Closing a Project?
To provide a fixed point at which acceptance for the project product is confirmed, and to recognise that objectives set out in the original PID have been achieved (or approved changes to the objectives have been achieved), or that the project has nothing more to contribute
What is the purpose of Initiating a Project?
To establish solid foundations for the project, enabling the organisation to understand the work that needs to be done to deliver the project’s products before committing to a significant spend
What is the purpose of Managing Product Delivery?
To control the link between the Project Manager and the Team Manager(s), by agreeing the requirements for acceptance, execution and delivery. Team Manager(s) coordinate this work and can be internal or external to the customer’s organisation
What is the purpose of Controlling a Stage?
For the Project Manager to:
- assign work in work packages (that contain the Product Descriptions of the deliverables)
- monitor the work using reports & formal evidence
- deal with issues
- reports progress routinely and non-routinely to the Project Board, whilst taking corrective actions, where possible within tolerances set, to keep the stage (and project) on track
Controlling a Stage describes…
the work of the Project Manager in handling day-to-day management of each Management Stage
What are the objectives of Controlling a Stage?
- Focus on delivery of the management stage’s products & avoiding uncontrolled change and loss of focus
- Control risks & issues
- Review the Business Case (impact analyses)
- Deliver products to stated quality standards, within cost, effort & time agreed, and ultimately in support of the achievement of the defined benefits
- Deliver within the tolerances laid down
6 segments to Controlling a Stage
- Authorising work to be done
- Monitoring progress information about that work
- Reviewing the situation and triggering new work packages
- Reporting highlights
- Watching for, assessing and dealing with issues and risks
- Taking any necessary corrective action
Who does what in authorising a work package?
- Project Manager creates work packages
- Project Support updates configuration item records
- Project Support updates quality register
- Project Manager updates risk register
- Project Manager updates issue register
- Project Manager reviews team plan
- Project Manager updates stage plan
Who does what in reviewing work package status?
- Project Manager reviews checkpoint report
- Project Manager reviews team plan
- Project Manager updates stage plan
- Project Manager updates configuration item records
- Project Manager updates risk register
- Project Manager updates issue register
- Project Manager updates work packages
Who does what in receiving completed work packages?
- Project Support updates configuration item records
- Project Manager updates stage plan
Who does what in capturing and assessing issues and risks?
- Project Manager updates daily log
- Project Manager creates issue report
- Project Manager updates issue register
- Project Manager updates risk register
Who does what in reviewing management stage status?
Project Manager updates:
- risk register
- issue register
- stage plan
- lessons log
- issue report
